AAALAC International Board of Trustees Orientation

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AAALAC InternationalBoard of TrusteesOrientation
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Introduction and Overview
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History

• Began as part of Animal Care PanelACP continued
  to become AALAS
• Incorporated as American Association for
  Accreditation of Laboratory Animal Care in
  Illinois in 1965
• 14 Founding Member Organizations
• Board and Council procedures largely unchanged
• Name change in 1996

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Mission

• The Association for Assessment and Accreditation
  of Laboratory Animal Care International, Inc.
  (AAALAC International) is a voluntary accrediting
  organization that enhances the quality of
  research, teaching, and testing by promoting
  humane, responsible animal care and use. It
  provides advice and independent assessments to
  participating institutions and accredits those
  that meet or exceed applicable standards.

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Organization
Board of Trustees
Executive Committee Dr. Michael Kastello, Chair
Executive Director Dr. Christian Newcomer
Global Director Dr. Kathryn Bayne
Senior Director Dr. John Bradfield
Senior Director Director of European
Activities Dr. Javier Guillen
Regional Director Southeast Asia Dr. Montip
Gettayacamin
Senior Program Analyst Ms. Sandy Dexter
Council on Accreditation
Senior Program Analyst Ms. Darlene Brown
Program Assistant Ms. Anne Hottinger
Ad Hocs
Council Secretary Ms. Carmen Wallin
Program Assistant Ms. Susan Lynch
Program Assistant Ms. Amelia Barnard
Program Analyst Ms. Bernadette Kallhoff
Program Assistant Ms. Mary Jo Doody
Program Assistant Ms. Cathy Fontaine
Marketing/ Communications Ms. Lori Wieder
Financial Manager Mr. Jacob Meesarapu
Bookkeeper Ms. Missy Sprouse
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AAALAC International Programs

• Accreditation
• Dr. Bayne directs
• North American, European, and Pacific Rim Council
  Sections
• Education Outreach
• Dr. Bradfield directs
• Begun in 2005 under Dr. James Swearengen
• Program Status Evaluation
• Pre-accreditation readiness assessments
• Led by Senior/Global Directors

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501(c)(3) Corporation

• U.S. Internal Revenue Service Code Section
• Exempt from taxation of revenue
• Purpose professional, educational and scientific
• Often referred to as
• Not-for-profit
• Non-profit
• Revenues in excess of expenses OK

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Sources of Information

• Public website www.aaalac.org
• Private AAALAC website, with password
  http//private.aaalac.org
• Executive Committee meeting minutes
• E-brief Keeping Connected i-brief
• FaceBook Community Connection Twitter Feed
• Board and EC minutes
• AAALAC International staff

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The Board of Trustees and Executive Committee
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Trustee Accountability

• The affairs of AAALAC International shall be
  authorized and managed by a Board of Trustees
• Oversight of finances
• Act in best interests of AAALAC
• Overrides personal and institutional interests,
  as well as those of the Member Organization

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AAALAC Board of Trustees

• 66 Member Organizations
• Organizations representative Trustee
• Three year terms
• No limit on number of terms
• BOT is governing body of the association
• New Member Organizations
• Express interest or are solicited
• Approved by current BOT

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AAALAC Board Member should

• Familiarize yourself with AAALAC
• Attend annual meetings
• Serve on committees
• Attend site visits as an observer
• Attend Council on Accreditation deliberations
• Promote the AAALAC process

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Powers Reserved to Full Board

• Employ and dismiss Executive Director
• Establish and adopt rules, positions, policies
• Ratify appointment and removal Council members
• Oversee Council accreditation determinations
• Appellate body for challenged Council
  determinations
• Approve relocation of Executive Office
• Amend bylaws

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Officers

• Chair
• Vice Chair
• Secretary
• Treasurer
• Elected annually from and by members of the
  Board of Trustees

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Chair

• Preside at all meetings of BOT and Executive
  Committee
• Sign on behalf of AAALAC International all
  contracts, documents and instruments as
  authorized by the BOT
• Responsible for the general conduct and welfare
  of the organization
• May delegate the administration of any and all
  responsibilities to the Executive Director

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Vice Chair

• Act as Chair in absence of the Chair
• Have all the responsibility, powers and authority
  of the Chair

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Secretary

• Keep minutes of the meetings of the BOT
• Prepare the agenda for each meeting
• Keep custody of corporate records and the
  corporate seal
• Delegated to Executive Office
• Keep a register of the name and address of each
  Trustee and each member organization
• Delegated to Executive Office

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Treasurer

• Have charge and custody of and be responsible for
  all funds and securities of AAALAC International
• See that all authorized accounts payable are paid
  promptly
• See that an adequate accounting system is
  maintained to ensure a true and accurate
  accounting of the financial transactions of
  AAALAC International
• Provide records of all such transactions to the
  Board

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Standing Committees

• Executive Committee
• Audit and Finance Committee
• Nominations Committee
• Cohen Award Committee

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Executive Committee

• Chair
• Vice Chair
• Secretary
• Treasurer
• At-Large Members (3)
• President Vice President of Council on
  Accreditation
• Immediate Past Chair
• Executive Director
• Other Directors (ex-officio non-voting members)

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Executive Committee Functions

• Between Board meetings act on and implement all
  motions requiring Board action
• Individual officers functions specified in Bylaws

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Audit and Finance Committee

• At least 5 members
• Treasurer of BOT
• Vice Chair of BOT
• President of Council
• Executive Director
• One additional trustee
• Review Treasurers report
• Select auditor
• Review audit process and report
• Review internal accounting procedures and controls

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Nominations Committee

• EC Appoints Nominations Committee
  (at least 3 members of BOT)
• Develop a slate of candidates for officers
• Solicit nominations from BOT members
• Written nominations by BOT members
• At large Members at least one more candidate
  than vacant positions
• Committee members ineligible to run
• Elected at annual BOT meeting

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Cohen Award Committee

• Three most recent recipients willing to
  participate
• Identify and nominate candidates
• Recommendation to EC by May 31

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Executive Office
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Executive Offices

• North American (Headquarters)
• Frederick, Maryland
• Christian E. Newcomer, V.M.D., DACLAM, Executive
  Director
• Kathryn Bayne, M.S., Ph.D., D.V.M., DACLAM, CAAB,
  Global Director
• John Bradfield, D.V.M., Ph.D., DACLAM, Senior
  Director
• European
• Pamplona, Spain
• Javier Guillen, D.V.M., Senior Director and
  Director of European Activities
• Pacific Rim
• Central coordination through the Frederick, MD
  headquarters
• Kathryn Bayne, M.S., Ph.D., D.V.M., DACLAM, CAAB,
  Global Director, directs activities
• Southeast Asia Regional Office - Bangplee,
  Samutprakarn, Thailand
• Montip Gettayacamin, D.V.M., Regional Director,
  Southeast Asia

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Executive Office Staff

• North American (Headquarters)
• Sandy Dexter, B.S., RLATG, Senior Program Analyst
  and Council Coordinator
• Darlene Brown, B.S., RLATG, Senior Program
  Analyst
• Bernadette Kallhoff, B.S., Program Analyst
• Carmen Wallin, Council Secretary
• Anne Hottinger, Program Assistant
• Susan Lynch, Program Assistant
• Amelia Barnard, Program Assistant
• Cathy Fontaine, Program Assistant
• Mary Jo Doody, Program Assistant
• Jacob Meesarapu, M.B.A., C.P.A., Financial
  Manager
• Missy Sprouse, Bookkeeper
• Lori Wieder, Marketing Communications Consultant

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Executive Director

• Implement policies and programs of the Board as
  directed by the Executive Committee
• General spokesperson and resource for AAALAC
  International
• General management of the office staff
• Safekeeping of AAALAC International assets
• Salary established and approved by subcommittee
  of Executive Committee
• Hire and establish compensation for all other
  Executive Office personnel

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Council Support

• Site visit coordination
• Council review coordination
• Document preparation, tracking
• Council meetings
• Council committees
• Site visit travel assistance
• Records/file maintenance

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Financial Management

• Develop and implement accounting policies
• Maintain system of accounts
• Budget preparation and monitoring
• Accounting, bookkeeping
• Travel voucher processing and payment

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