Canadian Quality Milk Implementation

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Canadian Quality Milk Implementation

• Bill Laing
• Coordinator for Alberta Milk.
• IAFP 2006
• Aug 13-16

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What is CQM?

• Canadian Quality Milk (CQM) is a National
  HACCP-based on-farm food safety program.
• - It addresses areas of production where
  problems may arise and works to prevent them
  (Critical Control Points CCPs).
• The purpose is to assure consumers that the milk
  they consume is of the highest quality and is
  produced safely.
• Management tool for producers.

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CQM Program Structure
CFIA
Technical Review
Registration Manual Training Management Review
and Planning
DFC
Advisory Committee
Technical Committee
MOU
Internal Audit
Provincial Organizations
Train and assist producers Register Producers
Validators
Validate Producers Recommend Registration
Implement on Farm Apply for Registration Validated
every year
Producers
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Addressing the key areas

• Critical Control Points (CCPs) identify the
  crucial aspects that need addressing
• Standard Operating Procedures (SOPs) help
  producers keep on track and consistent
• Best Management Practices (BMPs) are the
  foundation of the program
• Records help monitor hazards and keep everything
  under control and are auditable.

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Critical Control Points (CCPs)

• Areas in production that are identified to be
  potential hazards to food safety.
• CCP 1 Milking Treated Animals
• Goal preventing drug residues in milk
• CCP 2 Cooling and Storage of Milk
• Goal minimizing bacteria levels in bulk milk
• CCP 3 Shipping Animals
• Goal preventing drug residues/broken needles
  in meat

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CQM Requirements

• Producers
• Say what they do (SOPs Corrective Actions)
• Do what they say (BMPs and staff education)
• Prove it (record/monitor and verify what they do)
• Improve it (regularly update and review plans)

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Required Standard Operating Procedures Say what
you do.

1. Pre-Milking Procedures
2. Milking Procedures
3. Post-Milking Procedures including Milking
   System Cleaning
4. Treating Cattle Procedures
5. Minimizing Risk of Shipping Abnormal Milk
   Procedures
6. Shipping Treated Animals
7. Feeding Medicated Feeds Required only if
   medicated feeds are used on-farm

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TIE-STALL STANDARD OPERATING PROCEDURES
MILKING MANAGEMENT Purpose To ensure milk is
harvested in a way that prevents contamination
and promotes udder health. Contact Name
Date
SOP SOP Work Details
Prepare Teats for Milking Prepare Teats for Milking Prepare Teats for Milking
Dip/Wash Strip Dry Apply ? Attach pulsator and milk line before attaching milker to cow. ? Check computer display at milking station for record of antibiotic treatment. Refer to SOP for Milking Treated Cattle. ? Check all cattle for leg bands or markers indicating treatment. Cross check with records and bulletin board. Refer to SOP for Milking Treated Cattle. ? If necessary, wipe off any excess dirt from teats. ? Pre-dip each teat with teat dip solution allowing a minimum of 30 seconds contact time. ? Clean teats with sanitizing solution, wiping with individual paper towel (wet teats only, not udder). ? Strip 2 or 3 squirts from each quarter into the strip cup to check for abnormal milk. ? If milk is abnormal, dip a paper towel in udder wash and wash each teat and discard towel. (If abnormal, attach a red leg band and see procedures for animals with abnormal milk.) ? Dry teats and teat ends with new paper towel and discard. ? Attach unit within approximately 45 to 90 seconds after preparation and align milk hoses parallel to the cow. ? Attach pulsator and milk line before attaching milker to cow. ? Check computer display at milking station for record of antibiotic treatment. Refer to SOP for Milking Treated Cattle. ? Check all cattle for leg bands or markers indicating treatment. Cross check with records and bulletin board. Refer to SOP for Milking Treated Cattle. ? If necessary, wipe off any excess dirt from teats. ? Pre-dip each teat with teat dip solution allowing a minimum of 30 seconds contact time. ? Clean teats with sanitizing solution, wiping with individual paper towel (wet teats only, not udder). ? Strip 2 or 3 squirts from each quarter into the strip cup to check for abnormal milk. ? If milk is abnormal, dip a paper towel in udder wash and wash each teat and discard towel. (If abnormal, attach a red leg band and see procedures for animals with abnormal milk.) ? Dry teats and teat ends with new paper towel and discard. ? Attach unit within approximately 45 to 90 seconds after preparation and align milk hoses parallel to the cow.
Post dip all teats using a non-return teat dip cup. ? Dip teats (ensure that lower 1/3 of teats are covered). ? Spray teats with post-milking teat dip (ensure that lower 1/3 of teats are covered). ? In very cold weather (strong winds) allow teat dip to remain on for at least 30 seconds then wipe off. ? When milk flow has almost stopped, remove milker, dip teats (ensuring the entire teat is covered) and move the unit to the next cow to be milked. ? Dip teats (ensure that lower 1/3 of teats are covered). ? Spray teats with post-milking teat dip (ensure that lower 1/3 of teats are covered). ? In very cold weather (strong winds) allow teat dip to remain on for at least 30 seconds then wipe off. ? When milk flow has almost stopped, remove milker, dip teats (ensuring the entire teat is covered) and move the unit to the next cow to be milked.
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Corrective Action Plans (CAPs)Say what you Do

• A set of standard solutions to problems that may
  arise in the identified hazard areas.
• Provides consistency in problem solving for all
  staff and emergency relief personnel.
• Includes information such as what to do, who to
  contact, and contact numbers.

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Best Management Practices (BMPs)Do what you say

• BMPs are recommended and proven management
  procedures that help meet the goal of food
  safety.
• BMP 1 Dairy Facilities, Pesticides and
  Nutrient Management
• All pesticides must be approved for use in dairy
  facilities.
• BMP 2 Feed
• BMP 3 Animal Health and Biosecurity
• BMP 4 Use of Livestock Medicines and Other
  Chemicals
• Any off-label use of medications MUST be
  accompanied by a veterinary prescription.
• BMP 5 Milking Management
• Teats must be cleaned sanitized and dry prior to
  application of milking unit.
• BMP 6 Facility Equipment Sanitation
• BMP 7 Use of Water for Cleaning Milk Contact
  Surfaces
• Milkhouse water must be tested annually.
• BMP 8 Staff Training and Communication

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BMP 2 Feed
A herds health and productivity, along with the
quality and safety of their milk and meat, depend
on the quality and management of the feeds they
are fed.
Medicated Feed Medicated Feed
13. Do you use medicated feed? If yes
13. Have you established and implemented a Standard Operating Procedure for feeding medicated feeds? (Record 7)
13. Do you or your feed supplier have a valid medicated feed license for any medicated feed used on the premise? (Pending regulation)
14. Do you receive medicated feeds? If yes, are feed bins and storage containers clearly marked for those who deliver the feed and for those that use it?
Feeds and Feeding Feeds and Feeding
15. Do you have feeds on your farm that are designated not for use for ruminants or pet foods? (clearly labeled with the warning DO NOT FEED TO CATTLE, SHEEP, DEER OR OTHER RUMINANTS) If yes, do you store and handle those feeds to avoid feeding those feeds to cattle or cross-contaminating feeds for cattle?
16. Do your feed manufacturer and/or feed supplier(s) have a recognized HACCP plan in place?
17. Do your feed facilities and feeding methods minimize the potential for cross-contamination (e.g. manure)?
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Required RecordsProve it.

• 17. Standard Operating Procedures
• Vet prescription
• List of Medicines and Chemicals
• Livestock Treatment Record
• Broken Needle record.
• Bulk Tank Temperature Log
• Equipment check list.
• Cleaning Sanitizing Chart
• Annual Water Test Results
• Corrective Action Plans
• Record of Problems and corrective actions.
• CIP Equipment Analysis Records
• Recommend -Annual Milking Equipment Check
  Results

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Implementation

• Manual defined and Recognized 2003
• Getting Started.
• Methods
• Funding
• Incentives

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The Alberta Process

• Producer Contact
• Enrolment
• On Farm Workshop
• Follow up and /or Mock audit
• Audit Recognition.

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On Farm Workshop

• Tour of the dairy
• Ask about the methods used
• milking prep , filters, plate coolers
• Treating hows she marked,
• Dry off.- what is used , withdrawals, separation
• Washing Filters, valves, soap addition
• Feed - any medicated rations
• See how meds are stored and treatments recorded
  explain CQM requirements

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On Farm Workshop

• Tour of the dairy
• Tour the calf barn ,
• check out feeds Medicated..
• Ear Tags
• Sit down with laptop and write the SOPs and CAs
  Print and have producer place in Record Binder

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Closing the meeting

• Review any concerns from the producer
• Review records, point out the frequency
• daily , weekly, monthly , yearly.
• Load the files on their computer.
• 3 clip boards treatments, temperature and
  cleaning inspection
• His cost for the program.

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Guiding to Recognition

• Producer implements on his schedule.
• He has just been through the audit process.
• When do I get audited?
• Who audits me?
• Does the Auditor just Show up?
• What does it cost ?
• How do I pay?

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CQM Registration Process
Alberta Milk
Producer
Validator
Apply
Assign validator
Arrange validation with producer
Regular validations
Validate and issue report
Review report
Follow-up (if necessary)
Maintain CQM
Issue registration and certificate
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Coordinator on farm

• RELAX
• Dont Rush a short visit creates a second
  visit.
• If offered a coffee or lunch accept be
  gracious.
• Follow up on concerns you feel you have not
  addressed.
• Dont talk over their head Language barriers
  are common.

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The challenges - Producer

• Time
• Cost
• Withdrawals
• Facility
• FEAR
• Dont tell me what to do.
• Keeping records
• Maintaining the program

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The Challenges Producer Association

• Cost
• Board support through action
• Removing the Fear Factor
• Contact with all producers
• Water quality
• Withdrawals for milk and meat
• Veterinarians
• Feed Mills
• Auction

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Addressing the Coordinators Challenges 0n Farm

• On Farm
• Be sincere,
• Make it easy
• Show its doable
• Believe in what you are doing.
• Address the producers concerns
• Auditing Credible and balanced.
• Record keeping supply the tools

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Coordinators Challenges - Off Farm

• Feed Mills
• Computer programs.
• Dairy Suppliers
• Auction Markets
• Vets and Vet clinics
• AVMA Article
• - 1 on 1 or clinic workshops

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CQM Registration system gains CFIA Recognition

• On June 21, 2006, Canadian Food Inspection
  Agency (CFIA) presented a letter to the Dairy
  Farmers of Canada (DFC) Board of Directors
  recognizing the Canadian Quality Milk (CQM)
  programs Registration System as being
  technically sound.
• Completed the Technical Review Part One (HACCP
  Generic Model and Reference Manual review) in
  2003
• First national producer organization to complete
  Technical Review Part Two (registration system
  review). The registration system explains how DFC
  manages the CQM program and is designed to ensure
  consistency and improvement of the program.

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HACCP

• Help
• Address
• Consumer
• Concerns
• Proactively.

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HACCPGuideline Goal

• Hazard Help
• Analysis Address
• Critical Consumer
• Control Concerns
• Points Proactively

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Questions
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Question?

• How far into the field of corn can a pure bred
  registered Holstein bull calf run on a rainy day?

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Answer.

• Half way, after that hes running out.