AGENDA

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JROTC LOGISTICS

• AGENDA
• USACC Form 112
• CONTRACTING
• SUPPLY PROCEDURES
• PROPERTY ACCOUNTABILITY

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JROTC LOGISTICS

• CONTRACTING FORMS

• USAAC Form 112
• REQUEST FOR SUPPLIES AND SERVICES (Buses,
  Meals, JCLC)
• Form is used to request usage of MPA (Cadet
  Meals) and OMA (Cadet Travel and Lodging) funds
  in support of an event such as State Raider Meet,
  National Raider Meet, State Drill Meet, National
  Drill Meet, and JCLC

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JROTC LOGISTICS
FM 112 FOR HEATER MEALS
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JROTC LOGISTICS
REQUESTSDOCUMENTS

• Payment via Brigade Government Purchase
• Card
• - Coordinate/verify with vendor
• - USAAC Form 112
• Payment via Cadet Command Check
• - Quote from vendor
• - USAAC Form 112

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JROTC LOGISTICS
FORM 112 FOR BUS
CHECK
VENDOR
PICK UP/DROP OFF
JROTC CHIEF SIGNATURE
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JROTC LOGISTICS
GROUP MOVEMENT TRANSPORTATION REQUEST
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JROTC LOGISTICS
PURCHASE REQUEST SUSPENSES

• Submit request 30 days prior to a JCLC and other
  events for check and credit card payment
• Submit final invoice with the services received
  statement, signed, and dated within 7 days of
  completion for check payments
• Submit receipts within 3 days of completion for
  credit card payments

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JROTC LOGISTICS
CONTRACTS

• General Rules
• Service requires a contract if cost is greater
  than 2500
• Ensure vendors are registered in CCR, ORCA DOD
  for transportation
• You cannot have any affiliation with any of the
  vendors!!!

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JROTC LOGISTICS
CONTRACT DOCUMENTS

• Request for proposal
• Send request for proposal to at least three
  vendors
• make sure written response is received
• Complete proposal selection memo
• Complete Form 112 for selected vendor send 112
• to Brigade Rep for processing
• Obtain written quote from each vendor attach
  quote
• with Form 112 (information must match)
• Complete Performance of Work Statement (PWS)
• Submit detailed itinerary for bus transportation
  and a
• detailed menu for meals

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JROTC LOGISTICS
CONTRACT SUSPENSES

• 2,501- 25,000 a minimum of 70 calendar days
  prior to need date
• 25,000 - 100,000 a minimum of 100 calendar
  days prior
• 100,001 - 500,000 a minimum of 120 calendar
  days prior
• 500,000 - 3,500,000 a minimum of 210
  calendar days prior
• 3,500,000 - 11,500,000 a minimum of 240
  calendar days prior
• Over 11,500,000 contact the USAAC procurement
  office
• NOTE Brigade acquisition team may add 5 to 10
  days to the above stated
• requirement to maximize efficiency
  and minimize ratifications

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JROTC LOGISTICS
PROCUREMENT PROCESS

• Acquisitions Cell receives request from the
  field. Review documents and make corrections.
  Completes a USAAC Form 112. Forward to Cadet
  Command Acquisitions.
• Cadet Command certifies the documents, make
  corrections and recommendations, initiates the
  approval process, and inputs the purchase request
  into GFEBS.
• Contracting certifies the purchase request, make
  corrections and recommendations, contact vendor
  POCs, initiates routing, routes to legal for
  legal review, places the requirement on FedBid,
  and prepares the 1449 (contract) which is sent to
  vendor for acceptance.

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JROTC LOGISTICS

• CHECK PAYMENT RULES
• Form 112 must state if vendor will only accept
  payment by check.
• If a check payment, the vendors federal tax ID
  number MUST be included, along with the vendor
  address and phone number.
• If a check payment, tell us in your request if
  vendor is a sole proprietor. If so, include
  owners full name.
• NOTE Tax ID and/or SSN on quote as well

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JROTC LOGISTICS
GPC LIMITS

• Single Purchase Limit for supply items has been
  raised to 3,000.
• Single Purchase Limit for services, i.e.,
  rentals and repairs, remains at 2,500.
• Any amount over the above stated requires a
  contract utilizing Form 112

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JROTC LOGISTICS
LOGISTICS RESPONSIBILITIES DUTIES ACCOUNTABILTY
CSM Retired, Miley Peppers Military Property
Specialist
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JROTC LOGISTICS
Leadership has to do with direction.
Management has to do with the speed, coordination
and logistics in going in that direction
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JROTC LOGISTICS

• REFERENCES
• AR 710-2, Supply Policy Below National Wholesale
  Level (Mar 2008)
• AR 735-5, Policies and Procedures for Property
  Accountability (Feb 2005)
• AR 840-10 Flags, Guidons Streamers
• DA Pam 710-2-1, Using Unit Supply System (Dec
  1997)
• Cadet Command Reg 700-1, ROTC Standardized
  Logistics Policy and Procedures (under revision)
• Common Table of Allowances (CTA) 50-909- Field
  and Garrison Furnishing and Equipment
• CTA 50-900 Clothing and individual Equipment
• Table Distribution Allowance (TDA)

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JROTC LOGISTICS
Consolidated Installation Property Book (CIPB)
Responsibility
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JROTC LOGISTICS

• Consolidated Installation Property Book (CIPB)
  Responsibility
• JROTC property book managed under CIPB concept
• Support Installation Property Book Office
  (CIPBO)
• Educational institution hosting JROTC will
  establish property responsible and accountable
  specialist
• -Appoints Military Property Specialist (MPS) to
  be responsible and accountable for the units
  property
• ? Cannot be a contractor
• Sends copy of appointment memo to USACC and Bde

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JROTC LOGISTICS

• THE LINK
• COMMAND
• BRIGADE
• MPSgtProperty Book Officer

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JROTC LOGISTICS
Military Property Specialist
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JROTC LOGISTICS

• Military Property Specialist Responsibility
• Appointment memorandum statement for Military
  Property Specialist (MPS) acceptance of
  responsibility and accountability for military
  property
• MPS Statement - Use DA Form 3328 (Property
  Record), for the statement of the accountable
  officer
• Use a DA Form 3328-1 for serial number
  accountability
• File statements in front of PB
• Establish/maintain records to identify, acquire,
  account for, control, store, and properly dispose
  of material authorized to conduct the mission of
  the school
• Ensure all TDA / CTAs/BOI, equipment is on hand
  or on order, based on current CTAs Items
  authorized

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JROTC LOGISTICS

• Military Property Specialist Duties
• Requisition, receive, store, issue and account
  for military equipment and supplies provided to
  the District through the JROTC in accordance with
  established District
• guidelines and military regulations.
• Order uniforms and supplies utilizing an online
  system receive and inspect
• shipments for damage and conformity to purchase
  order specifications and packing slips process
  related paperwork input and update computerized
  records.
• Store received items in appropriate storage
  sections, shelves, bays or bins move
• stock locations as necessary maintain storage
  and office areas in a clean, safe and
• orderly condition.
• Issue uniforms and equipment to students and
  school sites authorize uniform
• alterations and purchases at external supply
  stores arrange for laundry and dry
• cleaning service of uniforms arrange for the
  lateral transfer of articles and supplies with
  other JROTC units.

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JROTC LOGISTICS
Command Supply Discipline Program
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JROTC LOGISTICS
Military Property Specialist Responsibility

• Command Supply Discipline Program (CSDP)
• The CSDP is a compilation of existing regulatory
  requirements. Therefore commanders, supervisors,
  and managers are required to implement the
  provisions of this appendix in order to
  standardize supply discipline throughout the
  army. AR 735-5 Chapter 11 (Appendix B)

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TYPES OF RESPONSIBILITYAR 735-5 Chapter 12
JROTC LOGISTICS
7
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TYPES OF RESPONSIBILITYAR 735-5 Chapter 12
JROTC LOGISTICS
7

• Command
• Supervisory
• Direct
• Custodial
• Personal

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JROTC LOGISTICS

• SUMMARY
• Accountability
• Consolidated Property Book
• Manual Property Book Accountability/Automation

• Appoints Military Property Specialist (MPS)
• Military Specialist Property Book Responsibility
• Command Supply Discipline Program (CSDP)
• Type of Responsibilities

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JROTC LOGISTICS
ACCOUNTING METHODS
CSM Retired, Miley Peppers Military Property
Specialist
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JROTC LOGISTICS

• REFERENCES
• Cadet Command Regulation - CC 700-1, ROTC
  Standardized Logistics Policy and Procedures
  (under revision)
• DA Pam 710-2-1, Using Unit Supply System
• AR 840-10 Flags, Guidons Streamers
• AR 735-5, Policies and Procedures for Property
  Accountability
• CTA 50-900 Clothing and individual Equipment

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JROTC LOGISTICS COURSE
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JROTC LOGISTICS
Informal Property Accounting
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JROTC LOGISTICS
Informal Property Accounting

• Property Book
• JUMS ( Junior ROTC Management System )

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JROTC LOGISTICS
Informal Property Accounting

• Categories of Informal Property
• Cadet clothing
• OCIE
• Durable Items (HQDA and HQCC guidance)
• Cadet clothing records (JUMS Clothing Record )
• Accounting record for cadet clothing and OCIE
• Disposal of cadet clothing may be done locally
  (use DA Form 3161 and verify under 2 man rule,
  per CCR 700-1)
• Dispose of OCIE (use same method for some items
  others turn-in IAW Support Installation
  procedure)

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JROTC LOGISTICS
Hand Receipt Procedures
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JROTC LOGISTICS
Hand Receipt Procedures

• Hand Receipt are required whenever Property Book
  or durable items are issued
• SIGNATURE OF THE PERSON ON THE HAND RECEIPT
• ESTABLISHES DIRECT RESPONSIBILITY