Human Resource Management: What you need to know

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Human Resource Management What you need to know
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Goals Objectives

• Participants will become familiar with the Head
  Start Performance Standards on Human Resource
  Management
• Participants will be able to discuss a systematic
  approach to HR Management
• Participants will be able to assess their own
  agency system/practices for staff development
  overall T/TA Planning

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What do the Standards say?

• Human Resource Management is specifically
  addressed in
• 45 CFR 1301.30 - .31
• 45 CFR 1304.52

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1301.30 General Requirements

• Head Start agencies and delegate agencies shall
  conduct the Head Start program in an effective
  and efficient manner, free of political bias or
  family favoritism. Each agency shall also provide
  reasonable public access to information and to
  the agencys records pertaining to the Head Start
  program.

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1301.31 Personnel policies

• (a) Written policies
• (b) Staff recruitment and selection procedures
• (c) Declaration exclusions
• (d) Probationary period
• (e) Reporting child abuse or sexual abuse
• Appendix A to 1301.31 Identification and
  Reporting of Child Abuse and Neglect

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1304.52Human Resources Management

• (a) Organizational Structure
• (b) Staff Qualifications General
• (c) EHS or HS Director Qualifications
• (d) Qualifications of Content Area Experts
• (e) Home Visitor Qualifications
• (f) Infant and Toddler Staff Qualifications
• (g) Classroom Staffing and Home Visitors
• (h) Standards of Conduct
• (i) Staff Performance Appraisals
• (j) Staff and Volunteer Health
• (k) Training and Development

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1304.52(a)Organizational Structure

• Establish maintain
• Support accomplishment of program objectives
• Address the major functions responsibilities
  assigned to each staff position
• Provide evidence of adequate mechanisms for staff
  supervision support
• Ensure program management functions are formally
  assigned adopted by staff

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1304.52(b) (f)Staff Qualifications

• Ensure that staff consultants have the
  knowledge, skills, and experience they need to
  perform their assigned functions responsibly
• Ensure that only candidates with the
  qualifications specified are hired
• Parents receive preference for employment when
  qualified
• Familiar with the ethnic background and heritage
  of families be able to serve effectively
  communicate

• Demonstrated skills abilities
• Skilled in communicating with motivating people
• Knowledge of community resources
• Training experience to develop consistent,
  stable, supportive relationships
• Skills to link families with appropriate agencies
  services

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1304.52(g)Classroom staffing home visitors

• MUST meet requirements of 1306.20 re classroom
  staffing
• Speak the language of the children
• Provide substitutes when regular staff are absent
• I/T teachers have responsibility for NO MORE THAN
  4 I/T NO MORE than 8 I/T in any one group
• Supervise outdoor indoor play areas monitor
  ensure safety

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1304.52(h)Standards of Conduct

• Ensure all staff, consultants, and volunteers
  abide by the programs standards of conduct
• Standards of Conduct MUST SPECIFY
• They will respect promote the unique identity
  of each child family and refrain from
  stereotyping
• Follow confidentiality policies re children,
  families, other staff members
• No child will be left alone or unsupervised
• Use positive methods of child guidance

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1304.52(i)Staff Performance Appraisals

• ANNUAL performance reviews
• Use the results to identify staff training
  professional development needs, modify staff
  performance agreements, and assist each staff
  member in improving skills and professional
  competencies

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1304.52(j)Staff and Volunteer Health

• Assure that each staff member has an initial
  health exam (including a screening for TB) and a
  periodic re-exam (as recommended by their health
  care provider or other mandate)
• Requirements must be implemented consistent with
  the requirements of the Americans with
  Disabilities Act and Section 504 of the
  Rehabilitation Act
• Regular volunteers must also be screened for TB
  in accordance with applicable regulations
• The Health Services Advisory Committee must be
  consulted in the absence of other law or mandate
• Make mental health wellness information
  available to staff with concerns that may affect
  their job performance

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1304.52(k)Training and Development

• Provide an orientation to all new staff,
  consultants, volunteers
• Must establish implement a structured approach
  to staff training development
• Must include ongoing opportunities for staff to
  acquire the knowledge skills necessary
• Methods for identifying reporting child abuse
  neglect
• Methods for planning for successful child
  family transitions to from EHS/HS
• Must provide training or orientation to EHS/HS
  governing body members also to Policy Council
  and Policy Committee members

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A Systems Approachto Human Resource Management

• Is integrated within other systems, i.e. Program
  Governance
• Has a fluid process that involves
• Recruitment process
• Interviewing hiring process
• Orientation process
• Ongoing Professional Development process
• Requires research, planning, communications,
  document development, coordination to implement
  a competency based model that supports staff
  development

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Assessing T/TA Planning Practices

• Practices should include a process for assessing
  individual strengths/weaknesses based on
  competencies as well as overall program
  strengths/weakness
• Should link staff performance to quality service
  delivery
• Should link to child as well as program outcomes

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Conclusion/Next Steps

• Questions/concerns from presented material?
• As new Directors it is most critical you have
  knowledge and understanding of the regulations.
• Thinking about your current HR system what is
  most critical to take a closer look at or ask
  questions about when you return home?

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Contact Information

• Catherine Swackhammer
• TA Specialist - Region VII, T/TA System
• Cincinnati, IA
• Ph 641-658-2994 DrSwack_at_aol.com
• Linda Benoit
• Program Coordinator - Region VII, T/TA System
• Kansas City, MO
• Ph 816-426-2904 Fax [phone]
• linda.benoit_at_acf.hhs.gov