Parliamentary Procedure

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Parliamentary Procedure

• Definition
• The purpose is to promote efficient meetings so
  that business can be conducted in an orderly
  manner
• 4 goals of Parliamentary Procedure
• Expedite business
• Maintain order
• Ensure justice and equality for all
• Accomplish the groups objectives

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Important info

• Must have an agenda
• Must follow set order of business
• Must be recognized by the floor before speaking
  by saying Mr. Or Madam President

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• Started
• 1562 in England
• Sir Thomas Smyth
• Official Rule Book
• Roberts Rules of Order

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• Other Important Information
• Quorum
• 1/2 of members in a club plus 1
• Minimum number of members that must be present at
  a meeting for legal business to be transacted
• Majority
• 1/2 of members present at any meeting plus 1
• minimum number of members that must vote for a
  motion for it to pass
• Presiding Officer referred to as
• Mr/Madam President
• Mr/Madam Chairperson

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Other important info

• Everyone gets the chance to voice their opinion
• Everyone gets the chance to Vote
• Must take yes and no votes
• Only one topic at a time can be discussed
• Who ever makes a motion has the right to discuss
  it first

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Main Motions

• Used to introduce ideas to the group
• Must be stated in the form
• I Move that
• I Move to
• Can not be in negative form
• Only one main motion at a time

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Other important info

• Require a second
• Amendable
• Can Be Changed
• Debatable
• Can be talked about
• Majority Vote
• Can be voice

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Main Motions Continued

• Main Motions that are not Legal
• Break any Local, State or National Laws
• Any motion that brings up a motion that has
  already been failed
• Items that are outside the power of the group
• Negative motions
• Political or religious Support

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Main motion continued

• The person who makes a motion can not talk
  against it
• Main motions can be reconsidered
• Can not interrupt another speaker
• Proper Example Mr President, I move that the
  chapter participate in crops judging this year.

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Steps to handling a Main Motion

• Stand
• Ask to be recognized by President
• President recognizes you by name
• Motion is correctly stated
• Motion is seconded
• Motion is repeated by President
• Motion is discussed
• President restates motion
• Motion is voted on
• Results of vote announced by President

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Postpone Indefinitely

• Purpose
• To kill a main motion
• Requires a second
• Not Amendable
• Debatable
• Majority Vote
• Can not interrupt another speaker
• Can be reconsidered only if passed
• Proper Example Mr President, I move to Postpone
  this motion indefinitely

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Amendments

• Purpose
• Used to modify a main motion
• Must be germane
• Closely related to the original topic
• Can be amended in 4 ways
• Inserting in middle
• Adding to end
• Striking Out
• Striking out and inserting

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Ammendments

• Requires a second
• Amendable
• Debatable
• Majority Vote

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Amendments continued

• Can not interrupt another speaker
• Can be reconsidered
• Improper amendments
• any thing not germane
• frivolous or absurd
• leave an incoherent wording

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Example

• Proper Example
• Motion on floor That the FFA Chapter buy a boat.
• Amendment Mr President, I move to amend the
  motion by inserting speed in front of boat. So
  the motion would read, I move that the FFA
  Chapter buy a speed boat.

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Postpone Definitely

• Purpose
• allow for the motion on the floor to deferred to
  a different day, meeting, or until after a
  certain event
• Requires a second
• Amendable
• Debatable
• Majority Vote
• Can interrupt a speaker

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• Proper example
• Madam President, I move to postpone this motion
  until the December Regular Meeting.

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To lay on the table

• Purpose
• To defer action on the motion until later in the
  meeting or until the next meeting
• Requires a second
• Not amendable
• Not debatable
• Majority Vote
• Can not interrupt another speaker
• Proper example
• Mr. President, I move to lay this motion on the
  table

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To take from the table

• Purpose
• To take a motion that is on the table off of the
  table.
• Requires a second
• not amendable
• Not debatable
• Majority vote
• Can not interrupt another speaker
• Proper Example
• I move to take the motion that reads to buy a
  boat from the table.

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Division of the house

• Purpose
• When called, this forces a immediate revote by
  hand
• Does not require a second
• Not amendable
• Not debatable
• No vote needed
• Can interrupt another speaker

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Division of the House

• Proper form
• Can be made by saying division loud enough for
  the entire group to hear
• Or by standing and saying I call for a division
  of the house

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Point of Order

• Purpose
• Used when a member thinks that the rules of the
  group or the rules of parliamentary procedure are
  being violated.
• Does not require a second
• Not amendable
• Not debatable
• President decides on verdict
• Can interrupt another speaker

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Point of Order

• Proper example
• Mr President, I rise to a point of order.
• President says, State your point
• After member states point, president says your
  point is well taken or Your point is not well
  taken

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Appeal

• Purpose
• To reverse the decision of the chairman, after
  they have made an error.
• Requires a second
• Not amendable
• Debatable (this is the only motion where
  President can discuss)
• Majority vote
• Can interrupt another speaker

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Appeal

• Most of the time you should support the decision
  of your president.
• Proper Example
• Mr President I appeal the decision of the chair.
• President should say Appeal the decision of the
  chair has been called, all those who wish to
  uphold the decision of the chair say I, all
  opposed same sign.

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Orders of the Day

• Purpose
• This motion forces the group to return to the set
  agenda, without finishing the current business.
• Does not require a second
• Not Amendable
• Not Debatable
• 2/3 vote against to fail

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Order of the Day

• Can only be made on motions that are not on the
  set agenda for that meeting.
• Mr. President, I call for the orders of the day.
• President should say, Orders of the day has been
  called. All those who wish to return to the
  orders of the day, raise your hand. All those
  opposed to returning to the orders of the day,
  same sign.

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Question of Privilege

• Purpose
• This allows for people in the group to ask for
  changes in the temperature, for ideas to
  clarified, for motions to be explained, for
  others to repeat their discussion or motions,
  and anything that may help the meeting run more
  smoothly.
• Does not need a second
• Not amendable
• Not debatable

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Question of Privilege

• No Vote, Presidents decision
• Can interrupt another speaker
• Proper Example
• Madam President, I Rise to a question of
  privilege.
• President says, State Your Question
• Then the member says whatever they have to and
  the president decides on whether it will be
  allowed or not.

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Recess

• Purpose
• This allows for a short break in the meeting
• Needs a second
• Amendable
• Debatable
• Majority Vote
• Can not interrupt another speaker

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recess

• Must specify the length of time in the motion
• Proper example
• Mr President, I move to take a 5 minute recess.

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Adjourn

• Purpose
• To end the Meeting
• Needs a second
• Not Amendable
• Not Debatable
• Majority Vote
• Can not interrupt another speaker
• Proper example
• Mr president, I move to adjourn.

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Fix time to Reassemble

• Purpose
• To arrange time for next meeting
• Needs a Second
• Amendable
• Debatable
• Majority Vote
• Can interrupt a speaker
• Proper example
• Mr President, I move to adjourn until 7 pm on
  December 12th.

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Class will now carry out a motion using correct
parliamentary procedure.

• Someone say Mr. President I move that the class
  go to the shop and get a drink of water.