Budgeting for a Malaria Indicator Survey

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Budgeting for a Malaria Indicator Survey

• Dr Ayub Manya Laurent Bergeron

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Outline of presentation

• Pre Survey Budgeting to secure funding
• Actual allocation of funds during planning and
  implementation

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Pre-Survey budgeting

• Two-fold
• Get a quick estimate - using key information- of
  what financial resources are needed to conduct an
  MIS
• Identify potential financial needs ahead of time
  to secure funding

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Cost of an MIS

• What determines the cost of an MIS?
• Mainly
• Sample size
• In-country costs

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Rationale

• Budgeting an MIS consists in
• Spanning key activities stages from
  MIS-planning through MIS report-writing and
  dissemination
• Budgeting associated cost categories and budget
  line items using country-specific and
  MIS-specific data (sample size, clusters, per
  diems, etc.)

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Securing funding to conduct your MIS

• A preliminary budget can be useful to involve
  your partners, by distributing specific
  activities among them
• Include request for MIS funding in your Global
  Fund proposal need to have a pretty good idea
  of the cost.

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Budgeting for implementation
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Step 1 MIS coordination

• MIS Coordinator
• From planning to the end of field work, right
  through to the dissemination meeting
• Can consider hiring an assistant too

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Step 2 Protocol development

• Protocol development and submission to ethical
  committees is a collaborative process that
  requires mainly TA time (usually staff time and
  travel costs) among stakeholders and donors

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Step 3 CSO engagement sample selection

• CSO engagement in the following
• Sample design preparation / protocol development
• Map preparation and printing (clusters and
  pre-testing site)
• Depending on countries specificities, translation
  cost of questionnaires and consent forms into
  local languages

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Step 4 Communication strategy

• In advance or/during the MIS, the following need
  to be considered
• Production of radio spots
• Airing of radio spots (national/regional radio)
• District sensitization meeting
• Enumeration area advocacy meetings
• Calendars, leaflets, etc.

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Communication budget Kenya
Item Description Unit cost No Cost
Radio Advert 30000 20 600,000
District sensitisation meeting Meeting 200000 24 4,800,000
Print Advert 350,000 8 2,800,000
Total 8,200,000
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Step 5 Commodities

• Main cost categories
• PDAs or paper
• RDTs
• Drugs (depending on your national guidelines)
• Hemocues for anemia testing

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Step 6 MIS training

• Per diem and transport costs for data collectors
• Venue
• Supplies for field testing activities

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Example of training budget, Kenya
Item No Unit cost No of days Total
Accommodation for trainees 144 4,000 6 3,456,000
Allowances for trainees 144 500 6 432,000
Per diem for facilitators 24 4,500 6 648,000
Drivers allowances 8 2,000 6 96,000
Secretaries 2 2,500 6 30,000
Facilitators allowances 16 2,600 6 240.000
Transport operations 192,000
Production of supervisor and training manuals, SOPs, etc. 1,036,800
Stationery 48,000
Total 6,174,000
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Step 7 Data collection/field work

• Per diems
• Vehicles
• Communication (phone calls)

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Step 8 Slide transport and reading

• Slide readers
• Transport cost back to central level

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Step 9 Report preparation and dissemination

• Printing of final report
• Dissemination meetings central and regional
  levels

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Thank you!