Cargo documents:

1
Cargo documents
2
Terms

• Airport of departure the station where air
  carriage starts according to the CMR / manifest
• Airport of destination the station where air
  carriage ends according to the CMR / manifest
• Cargo tracer message a message reporting a
  discrepancy such as missing/found cargo and/or
  missing/found documents or damaged or pilfered
  cargo.

3
Terms

• Found cargo cargo which has been received
  un-manifested and without documents found during
  warehouse checks or cargo which can not be
  identified. Found cargo may, after investigation,
  prove to be short shipped, offloaded or over
  carried.
• Mislabeled cargo cargo which has identification
  marks bearing reference to a consignment to which
  it does not belong.

4
Terms

• Missing cargo cargo which has not been received
  on the flight for which it is manifested
• Offloaded cargo cargo which has been removed
  from an aircraft at origin or at a station
  between point of loading and point of unloading
• Over-carried cargo cargo which has been carried
  beyond the point of unloading detailed in the
  cargo manifest

5
Terms

• Short shipped cargo when cargo is manifested and
  not loaded as a result of handling error or
  deliberately off loaded from a flight with out
  amending the manifest or advising through other
  appropriate means (such as SITA, e-mails, etc) to
  reflect the alteration to the load
• Warehouse check inventory of cargo warehouse to
  find discrepancies between stored cargo and CMRs
  on hand

6
Cargo manifest

• The cargo manifest according to ICAO Annex 9,
  Appendix 3, is a mandatory requirement and has to
  be produced by every station of departure. In
  case of more than one transit station being
  involved a separate manifest is generally
  prepared by the departure station. Wherever
  permissible a comprehensive manifest may be
  prepared in the sequence of the point of
  unloading.

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Cargo manifest

• If no load is uplifted for any particular
  station, a NIL manifest must be prepared.
• Manifest heading the carriers name / logo has to
  appear on the manifest

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Cargo manifest

• Enter the following details on your manifest
  copies.
• Shipper UNSOA Nairobi
• Consignee AMISOM Mogadishu
• Type of vessel/aircraft/truck
• Cargo manifest prepared by
• Routing
• Departure
• Estimated date of arrival to destination

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Cargo manifest

1. CMR number
2. Serial number / bar code
3. Description of cargo
4. Quantity
5. Cargo dimensions
6. Weight
7. Value
8. Verified by
9. Approved by
10. Cargo received by
11. Comments

10
Cargo Movement Request (CMR)

• This document is an official request for
  movement of cargo by UN mode of transportation
  with in UNSOA mission area and as tasked by DMS.
  The request has to be submitted to MOVCON. A
  minimum of 3 copies are required, original for
  MOVCON file, 2 for shipper/requisitioner and 3
  for consignee

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Cargo Movement Request (CMR)

• The CMR has 6 important parts
• The shipper / consignee details
• Description of cargo to be moved
• Mode of transport
• Approval for CMR
• UNSOA cargo
• Non-UNSOA cargo must be approved by the director)
• Registration of cargo movement
• Remarks

12
Daily Flight Schedule (DFS)

• This is a summary of all scheduled flights for a
  particular day. It contains routings, timings,
  passenger and cargo loads, aircraft types and
  vital information in the remarks column.

13
NOTOC Notification to Captain.

• Also known as NOPIC, NOTAC.
• The operator of an aircraft in which special
  loads are to be carried must provide the pilot in
  command as soon as practicable prior to departure
  of the aircraft, with accurate and legible
  written or printed information concerning special
  loads to be carried as cargo. This information is
  presented on a Special Load Notification to
  Captain (NOTOC)

14
Cargo documents

• Question
• What information is entered on the NOTOC?

15
Shippers declaration form

• The shipper is responsible for providing
  information applicable to a consignment of
  Dangerous goods to the operator. This information
  is prescribed on a Shippers declaration form.
  For each consignment containing dangerous goods
  the shipper must

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Shippers declaration form

• a) use only the correct form in the correct
  manner
• b) ensure that the information is accurate, easy
  to identify, legible and durable
• c) ensure that the form is properly signed when
  the shipment is presented to the operator for
  shipment and
• d) ensure that the shipment has been prepared in
  accordance with the current regulations

17
Cargo documents

• Question
• What information must be displayed on a
  shippers declaration?

18
Packing list

• This is a document prepared by the
  shipper/sender that lists the kinds and
  quantities of merchandise in a particular
  shipment. A copy is generally sent to the
  consignee to aid in checking the shipment when
  received. Customs can also easily identify a
  specific pack for inspection purposes and is
  required by customs authorities.

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Packing list

• The packing list includes
• Nature of cargo
• Serial number
• Contents
• Quantity
• Dimensions
• Weight
• Value of each piece

20
Cargo irregularity report

• The proper handling of irregularities is very
  important throughout the entire network.
  Irregularities must be captured on time to allow
  swift tracer actions from stations in a timely
  manner. Automated / manual systems can be
  applied. Damage to cargo is the most frequent
  type of irregularity that confronts an airlines
  cargo department. Unfortunately cargo damage is
  often caused by small mistakes and can occur at
  any station.

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Cargo irregularity report

• Whenever possible, photographs of the damaged
  parcels/cargo must be included with the cargo
  irregularity report. In case of very severe
  damage the shipment should be prevented from
  further movement. The cargo irregularity report
  contains
• CMR number
• Quantity
• Manifest weight
• Shipper / consignee

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Cargo irregularity report

• Checked weight
• Destination
• Nature of package
• Describe cargo damage
• Who prepared the report and when