FOR 10-MONTH FACULTY AND ADJUNCT FACULTY

1
Welcome Time and Attendance

• FOR 10-MONTH FACULTY AND ADJUNCT FACULTY
• PAYROLL OFFICE- APRIL 6, 2012

2
Background

• The new system has been in development at System
  Administration for the past two years and is part
  of SUNY's five-year technology plan.  
• Features and Benefits
• Completely paperless system - supports our
  "green" campus initiative and saves paper and
  printing of time records.
• Provides an electronic approval workflow.
• Increased efficiencies, accuracy, and up-to-date
  accrual balances.

3
Electronic Time and Attendance

• Overview of the Basic Process
• for 10-MONTH AND ADJUNCT FACULTY

4
Overview of the Basic ProcessMonthly 10-MONTH
AND ADJUNCT FACULTY
5
Electronic Time and Attendance

• 10-MONTH AND ADJUNCT FACULTY
• STEP-BY-STEP

6
Access to SUNY HR will be found
athttp//www.suny.edu/timeYou will need to use
Internet Explorer as your browser
Suggested Bookmark

• First
• Sign-in Screen

• Second
• One-time Security Screen

For security reasons your sign-in will be
different the first time you enter SUNY Time and
Attendance
User ID and Password
7
To Enter, Click on theTime and Attendance Tab

• Your pay stub can be viewed through the View
  Paycheck feature as of the Monday preceding any
  payday.
• In addition, a two-year payroll history has been
  loaded for your information.

8
Faculty-Only View

• If you have NO Sick Leave to record you are
  done after you Select Month and Submit!
• If you DO HAVE Sick Leave to record, select
  Charge and proceed to the slides on the next
  few page.

Step 1, Charge to enter sick time. If none,
go directly to Step 2.
Faculty Step 2
9
If you have Sick Leave to RecordSelect
Month(Accrual Period)
Current Month (or Accrual Period) Comes Up
Automatically
The status of any given month is reflected here
in the above drop-down Working Open for you to
make entries Pending Submitted to your
supervisor Approved Reflected once Supervisor
has signed-off
10
Accrual Balances Charges
Non-Chargeable Time (such as conferences, jury
duty) Tracked Here
Family Sick Leave Tracked Here, Deducted from
Sick Leave.
11

• 1)Enter charges for any sick leave used
• 2)Then save

1) Enter Charges for Sick Time Used
2 )Then Save
12
A) View of Sub-Menu Produced by Clicking on
Individual Calendar Dates Single-Day Entries
SINGLE DAY View
Click Here to Change to MULTI-DAY View
13

• B) View of Sub-Menu Produced by Clicking on
  Individual Calendar Dates Multiple Day Entries

Click Here to change to SINGLE DAY View
MULTI-DAY View
14
TIME RECORD COMMENTS
All Employees Use this box to indicate any
items youd like noted on your record for your
supervisor or for audit purposes.
15
LAST STEPS Review Entries for
Accuracy Certify (Sign) Submit to Supervisor
1) Review Your Entries for Accuracy
2)Certify
b
3) Submit
16
Sign out of the SUNY browser and close.

• To ensure your privacy and system security, in
  addition to Logging Off, you will also need to
  X out of the SUNY browser. (You can do this by
  clicking on the box in the upper right hand
  corner of your screen).

Step 2 Close Browser
Step 1 Log-Off
17
ADDITIONAL FEATURES AND NOTES
18
Electronically Requesting Time Off
REQUEST TIME OFF
Click on TIME RECORD to return to the MAIN
SCREEN
19
Time Off Request Form Single Day Request
Click for Multiple Day Requests

1. Enter charges in appropriate categories
2. Click Submit

20
When Using This Feature, Remember to
SUBMIT Your Request

• Once your supervisor has approved your request,
  it automatically populates on your record so you
  wont have to enter it. (Will appear with a P
  while the request is pending)
• Changes, additions, deletions can be made at any
  point this is not a contract.
• Be aware that unresolved requests can prevent
  your successful monthly-time record submittal.

Remember to SUBMIT your request
21
E-MAIL NOTIFICATIONS

• Time record submission is a MONTHLY process.
• System-generated e-mail reminders will be
  available via e-mail once the majority of our
  campus is trained and transitioned right now
  that feature is turned off.
• E-mail reminders are currently being sent
  manually.

22
Supervisor Guidelines Electronic Time and
Attendance
23
SUPERVISORS RESPONSIBILITIES
24
Supervisors will have a Work Roster
showing the electronic timesheets for direct
reports
Select Work Roster

25
View of Employee Work Roster
Pending Time Record Approvals
Pending Leave Requests
Employee List
26
1) View Employees Time Record2) Determine an
Action 3) Then, Submit

• View Details or History of Time Record

2) Select Action
3) Submit
27
Sign out of the SUNY browser and close

• To ensure your privacy and system security, in
  addition to Logging Off, you will also need to
  X out of the SUNY browser. (You can do this by
  clicking on the box in the upper right hand
  corner of your screen).

Step 2 Close Browser
Step 1 Log-Off
28
Thank You!
Please contact Debbie Looney for further
assistance. Phone [phone] E-mail
dlooney_at_brockport.edu