The Banner HR User

1
The Banner HR Users Guideto the Affirmative
Action Summary Data Form, NZAAADC

• USNH HR
• November 2006

2
NZAAADC, The Affirmative Action Data Collection
Form

• The purpose of this form is to record the
  Affirmative Action statistics for each status
  search to meet Federal Affirmative Action
  requirements.
• The form allows the user to provide information
  about searches that were completed in the past.
• The statistics are needed to support USNHs
  Affirmative Action reports and goals.

3
To Add a Record Using the Affirmative Action
Form, First Block

• In the first block, enter the Job ID
• Enter the position number and the institution,
  class code, classification, position job group
  and position job skill group will populate from
  the position number.
• Enter the name of the new hire, or if the search
  failed, enter Failed in as name of new hire.
• The date is entered in standard Banner format
  (MMDDYY).
• If the classification has changed since the job
  was filled, enter the correct class code, and
  classification (it must be in CAPS).

4
To Add a Record Using the Affirmative Action
Form, Second Block

• In the second block, provide statistics regarding
  the applicants
• First list applicants by Ethnicity and gender
• Next list by Race and gender. If an applicant
  has chosen two or more races, list the applicant
  only once in a column for a minority race.
• The totals for each column will populate at the
  bottom
• Note A new box will be added to the form for you
  to enter the total number of applicants with more
  than one race

5
Double-checks

• The system adds the numbers both across and down.
  The totals cannot exceed the sum of its parts.
• Note Any figure listed in red indicates that
  the information does not match other data
  already entered.
• Error messages will appear if you try to submit a
  form with errors.
• If you try to add a Job ID that is already in
  use, you will get an error message.

6
Other Actions

• To query, use the F7 key or click on Query at
  the top of the form and drag down to click on
  Enter, complete the query field(s), then use F8
  or click on Query, Execute
• You can query on all or any of these fields in
  the top block
• Institution
• Job ID
• Position Number
• Name of New Hire
• Class Code
• Classification
• Search Close Date (in DD-MMM-YYYY format)
• Position Job Group and Description
• Position Skill Group and Description
• The system will bring up all the records included
  in your query
• To remove a record, go to Record at the top of
  the form, and click on Remove
• You can go to Next under Record to view the
  next record, or use up and down arrow.