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Virtual Meetings

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Virtual Meetings Using your computer to conference with others Beau Sharbrough PO Box 3170 Grapevine TX 76099-3170 Thesis There are enough tools available today that ... – PowerPoint PPT presentation

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Title: Virtual Meetings


1
Virtual Meetings
  • Using your computer to conference with
    othersBeau SharbroughPO Box 3170Grapevine TX
    76099-3170

2
Thesis
  • There are enough tools available today that any
    family historian with a computer and a modem
    should consider some options for virtual
    meetings. It is possible to use internet access
    to narrow the distances between people with
    shared interests, and you can actually get some
    really good software for free.
  • If you thought this was about cyber-dating, you
    are in the wrong place.

3
Virtual vs Virtuous

4
THE NEED FOR ORDER
  • WHAT KINDS OF TECHNIQUES DO OTHER PEOPLE USE TO
    RUN THIS SORT OF MEETING?
  • Indicating when youre through talking in a chat
  • Controlling a group discussion

5
The Virtual Meeting Assistant General Tips
  • Effective meetings will
  • Focus on well chosen and clearly stated goals
  • Affirm the organization's values, missions and
    goals

6
Meeting leaders should ...
  • Screen the agenda prior to the meeting, asking
    the following questions
  • Do I understand the action I am expected to take?
    Obtain clarification if needed.
  • Is the agenda relevant to all attendees?
  • Is the information thoroughly prepared and
    appropriately documented?

7
Meeting leaders should ...
  • Use a facilitator, when appropriate, to
  • Assist in planning the meeting
  • Maintain appropriate meeting dynamics
  • Encourage use of correct procedures

8
Meeting participants should ...
  • Review the agenda prior to the meeting
  • Be on time for the meeting
  • Be prepared to contribute to discussion
  • Remain on topic avoid digression
  • Be honest avoid withholding information

9
10 Characteristics of Effective Meetings
  • Seating
  • Place to record ideas in front
  • Agenda
  • Time Estimates
  • Take our pulse
  • Someone takes notes
  • Which include actions
  • Set future meetings
  • Consider involvement
  • Review and confirm at end

10
Whats out there
  • the spectrum

11
WHAT KIND OF PROGRAMS ARE AVAILABLE
  • Chat using ICQ and AIM
  • Internet phone using a variety of offerings
  • Application sharing using NetMeeting 3.0
  • Videoconferencing its not far away, its just
    slow and expensive
  • Web Services such as Listbot.com

12
Instant messaging (IM) is all about establishing
a community. IM links people at home or work,
providing a quick sense of presence and activity.
Frank J. Derfler, Jr. senior networking editor
December 22, 1999
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36
Listbot Features
Join our mailing list!Enter your email address
below,then click the 'Join List' button
  • Archives of past messages
  • Join form for your web site
  • List Home Page at http//LISTID.listbot.com/
  • Web-based List Management (nothing to download!)
  • Send large messages (Up to 100Kb for Free)
  • Unlimited lists, subscribers, and ad-supported
    emails
  • Announcement, moderated, or discussion lists
  • Members manage their own subscriptions

37
WHAT HARDWARE DO YOU NEED?
  • Sound card - Must be full duplex
  • Microphone dont get too fancy
  • Video Camera
  • Digital Camera
  • Snappy or other digitizer

38
OUR EXPERIENCES
  • Send online votes to the secretary or some other
    person responsible for receiving and counting
    votes, not the entire group.
  • Members should declare themselves absent if they
    will not be able to participate in online
    business.
  • Dont try to do too much business at one time.
    You might be able to entertain two or three
    business items at a time in an email meeting.

39
YOUR EXPERIENCES
  • Society or committee meetings
  • Visiting with relatives
  • Discussions with other researchers

40
URLs of INTEREST
  • www.mirabilis.com
  • www.aol.com/aim/home.html
  • www.microsoft.com/netmeeting/
  • www.vocaltec.com/iphone.htm
  • www.net2phone.com/english/
  • www.ukans.edu/cwis/units/coms2/vma/vms.htm
  • www.bytebeam.com
  • www.listbot.com

website www.sharbrough.net email beau_at_sharbroug
h.net
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