IHS Scholarship Program

1

• IHS Scholarship Program
• Recipient Orientation
• Post-Graduate Clinical Training
• and
• Fulfilling Your Service Commitment

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IHS Scholarship Program

• Agenda
• Graduation Requirements
• Post-Graduate Clinical Training
• Fulfilling Your Service Commitment
• Breach of Contract and Default
• Additional Information

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Graduation Requirements
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Graduation Requirements

• Forms and Documentation
• Notice of Impending Graduation (IHS-856-13) form
  Due to your IHS Scholarship Program analyst at
  the beginning of your final academic term.
• Other Documentation You must submit the
  following documentation after graduation
• A copy of your diploma.
• An official transcript documenting the degree
  awarded.
• A copy of your license or board certification, if
  applicable.

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Graduation Requirements

• Forms and Documentation
• Placement Update (IHS-856-15)
• Submit 30, 60 and 90 days after graduation or
  completion of post-graduate clinical training.
• Attach documentation of attempts to secure
  employment (for example, letter of application,
  interview dates, denial letters, etc.).

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Post-Graduate Clinical Training
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Post-Graduate Clinical Training

• Purpose
• To allow Health Professions scholarship
  recipients in identified health professions the
  opportunity to complete required or optional
  post-graduate clinical training programs to
  fulfill the requirements for board certification
  or licensure. All training positions must begin
  within 90 days of graduation.

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Post-Graduate Clinical Training

• Required Forms Prior to Training
• Request for Approval of Deferment (IHS-856-11)
• Submit to your IHS Scholarship Program Analyst at
  the beginning of your final year of academic
  training.
• List post-graduate clinical training program(s)
  to which you will be applying.
• Receive approval for the program(s) from your IHS
  Scholarship Program Analyst.

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Post-Graduate Clinical Training

• Required Forms Prior to Training
• Notification of Deferment Program (IHS-856-14)
• Submit by the end of the last month of your final
  year of academic training.
• Notify your analyst of the post-graduate clinical
  training program in which you have been accepted
  and intend to begin your training.
• The Request for Approval of Deferment form,
  submitted at the beginning of the academic year,
  must list that clinical training program.

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Post-Graduate Clinical Training

• Health Professions with Required Training
• Medicine
• Clinical Psychology
• Social Work
• Dietetics

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Post-Graduate Clinical Training

• Medicine Eligible Residencies
• Three-Year Deferment
• Emergency Medicine
• Family Practice
• General Internal Medicine
• General Pediatrics

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Post-Graduate Clinical Training

• Medicine Eligible Residencies
• Four-Year Deferment
• Family Practice/Psychiatry
• General Psychiatry
• Internal Medicine/Family Practice
• Internal Medicine/Pediatrics
• Internal Medicine/Psychiatry
• Obstetrics/Gynecology

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Post-Graduate Clinical Training

• Medicine Eligible Residencies
• Five-Year Deferment
• Anesthesiology
• General Surgery

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Post-Graduate Clinical Training

• Clinical Psychology
• The maximum deferment period is two years.
• State licensing boards require that graduate
  psychologists practice under the supervision of a
  licensed clinical psychologist for a specified
  number of hours (usually 2,000) before they are
  eligible to take the state exam.
• You must complete a PhD or PsyD program and
  become an independent, licensed clinical
  psychologist before any service will count toward
  your service commitment.

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Post-Graduate Clinical Training

• Social Work
• The maximum deferment period is three years.
• State licensing boards require graduate social
  workers to practice under the supervision of a
  licensed clinical social worker/psychologist for
  a specified number of hours (usually 2,000
  3,000) before they are eligible to take the state
  exam.
• You must complete a masters degree program and
  become an independent, licensed clinical social
  worker before any service will count toward your
  service commitment.

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Post-Graduate Clinical Training

• Dietetics
• The maximum deferment period is one year.
• The American Dietetic Association (ADA) requires
  dietitians to complete a 900-hour ADA-approved
  internship under the supervision of an RD before
  they are able to take the ADA registration exam.
• You must complete a bachelors degree program and
  become a registered dietitian before any service
  will count toward your service commitment.

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Post-Graduate Clinical Training

• Health Professions with Optional Training
• Dentistry
• Nursing
• Optometry
• Pharmacy

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Post-Graduate Clinical Training

• Dentistry
• The maximum deferment period is one year.
• You must complete a one-year Advanced Education
  Program in General Dentistry (AEGD) or General
  Practice Residency (GPR).
• Only programs that are fully operational with the
  ADA CODA accreditation status are permitted.

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Post-Graduate Clinical Training

• Nursing
• The maximum deferment period is one year.
• The training program must emphasize clinical
  out-patient (OPD), in-patient (IPD) and/or
  emergency (ERD) nursing skills (example Montana
  American Indian Nurse Internship program
  MAINI).

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Post-Graduate Clinical Training

• Optometry
• The maximum deferment period is one year.
• You must enroll in Ocular Disease/Pathology and
  Primary Care Optometry residency programs only.
• Consult the IHS Discipline Chief for Optometry
  prior to applying to a residency program.

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Deferment of Your Service Obligation

• Pharmacy
• The maximum deferment period is one year.
• You must complete a one-year American Society of
  Health-System Pharmacists (ASHP) or American
  Pharmacists Association (APhA) accredited
  Post-Graduate Year One (PGY 1) Pharmacy
  Residency Program (Hospital, Community or Managed
  Care only).

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Post-Graduate Clinical Training

• Required Forms and Documentation During Training
• Annual Status Report (IHS-856-16)
• Submit annually until the approved deferment
  period is complete.
• Letter of Good Standing
• Submit annually until the approved deferment
  period is complete.
• Signed by the Program Director or Coordinator.

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Fulfilling Your Service Commitment
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Fulfilling Your Service Commitment

• Program Policies
• All recipients scheduled to graduate or complete
  post-graduate clinical training must
• Provide one year of service for each year of
  scholarship support received, with a two-year
  minimum service period.
• Apply for available job vacancies in their chosen
  health profession.
• Find a position at a facility within 90 days of
  graduation or completion of training.

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Fulfilling Your Service Commitment

• Program Policies
• Engage in full-time clinical practice.
• 40 hours/week with a minimum of 32 hours
  providing direct inpatient or outpatient care.
• Spend no more than five weeks, or 35 days, per
  service year away from the practice.

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Fulfilling Your Service Commitment

• Eligible Service Sites
• Private practice
• Option for physicians, dentists and clinical
  psychologists only.
• Must be in a designated Health Profession
  Shortage Area (HPSA) in which at least 75 percent
  of the patient base from that geographic area are
  documented members or descendants of federally or
  state-recognized Tribes.
• Only available when there are no identified
  vacancies in an Indian, Tribal or Urban Indian
  (I/T/U) health program.
• Final approval of this option is at the
  discretion of the IHS Director.

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Fulfilling Your Service Commitment

• Job Search
• Step One Familiarize Yourself with IHS and an
  Indian Health Career
• Step Two Contact an IHS Recruiter or Indian
  Health Facility
• Step Three Research Career Paths
• Step Four Determine Eligibility of Facility and
  Position
• Step Five Apply for Openings
• Step Six Submit Verification of Employment

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Fulfilling Your Service Commitment

• Job Search
• Step One Familiarize Yourself with IHS and an
  Indian Health Career
• IHS website
• Career Opportunities
• 12 IHS Areas

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Fulfilling Your Service Commitment

• Job Search
• Step Two Contact an IHS Recruiter or Indian
  Health Facility
• http//www.ihs.gov/careeropps
• http//www.ihs.gov/findhealthcare

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Fulfilling Your Service Commitment

• Job Search
• Step Three Research Career Paths
• Federal civil service
• Direct Tribal hire
• USPHS Commissioned Corps

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Fulfilling Your Service Commitment

• Job Search
• Step Four Determine Eligibility of Facility and
  Position
• Indian Health Service program
• Tribal health program
• Urban Indian health program
• Private practice

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Fulfilling Your Service Commitment

• Job Search
• Step Five Apply for Openings
• Federal Employment You must submit your
  application for employment with the federal
  government via USAJOBS.
• Tribal/Urban Indian You must contact the local
  Human Resources department directly.
• Provide copies of all vacancy announcements and
  position descriptions for which you have applied
  to your IHS Scholarship Program analyst for
  service approval before accepting any job offer.

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Fulfilling Your Service Commitment

• Job Search
• Step Six Submit Verification of Employment
• Federal civil service Notification of Personnel
  Action (SF-50) form. The program will also accept
  a hire letter from the facility indicating your
  start date, position title and position
  description.
• Tribal/Urban Indian program A hire letter from
  the facility indicating your start date, position
  title and position description.
• USPHS Commissioned Corps Call-To-Active-Duty
  (CAD) notice.
• Private practice A contract, work agreement or
  hire letter from the facility indicating your
  start date, position title, position description
  and terms of employment and benefits.

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Fulfilling Your Service Commitment

• Job Search
• You will be subject to involuntary placement if
  you do not secure employment after 90 days of
  graduation or completion of post-graduate
  clinical training.

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Fulfilling Your Service Commitment

• Required Forms and Documentation During Your
  Service Commitment
• The following documentation is due annually until
  your service commitment is completed
• Annual Status Report (IHS-856-16)
• Leave Report Summary
• Your local Human Resources department will
  provide this report.
• Note Private practice clinicians must also
  provide quarterly reports documenting the
  practices user population of American Indians
  and Alaska Natives versus non-Indians and Alaska
  Natives.

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Fulfilling Your Service Commitment

• Other Notifications
• You are also required to notify the IHS
  Scholarship Program if there are any
  interruptions in your service commitment due to
• Maternity leave.
• Extended sick leave.
• Disability or family-friendly leave.
• Outside training exceeding 10 days per a 12-month
  period.
• Breaks in service related to a change of work
  site.
• Any other extended time away from work.

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Fulfilling Your Service Commitment

• Transfer Requests
• Service commitment is site and position specific.
• Site or position transfer must be approved by the
  program.
• Position description and vacancy announcement for
  new facility or position is required.

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Fulfilling Your Service Commitment

• Transfer Requests
• Three letters are also required
• A letter from you stating why you are requesting
  a transfer.
• A letter from your facility administration (HR,
  CEO, etc.) stating the impact of your transfer on
  the facilitys day-to-day operations.
• A letter from the prospective site documenting
  the position vacancy, your hire date, a position
  description and the impact of your transfer on
  the facilitys day-to-day operations.

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Breach of Contract and Default
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Breach of Contract and Default

• You will be in breach of your IHS Scholarship
  Contract and placed in default if you
• Pursue an unapproved post-graduate clinical
  training program.
• Fail to serve within the health profession for
  which you received financial aid.

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Breach of Contract and Default

• Liability
• Recipients who complete their degree and pursue
  an unapproved post-graduate clinical training
  program or fail to serve in their chosen health
  profession will be liable to
• Repay three times the amount of scholarship
  funding plus interest.
• Repay the scholarship funds plus interest within
  one year of the default date.

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Additional Information
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Additional Information

• For assistance contact 
• IHS Scholarship Program Analyst [phone]
• Area Scholarship Coordinator http//www.ihs.gov/
  scholarship
• IHS Discipline Chiefs http//www.ihs.gov/scholar
  ship
• IHS Recruitment Office [phone]
• For additional information
• Visit http//www.ihs.gov/scholarship or consult
  the Recipient Handbook.