Using Technology

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Using Technology

• To Enhance 4-H Record Keeping

Susan Murray SW District 4-H Program Specialist
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Forms

• Download forms from the State 4-H website at
  http//oklahoma4h.okstate.edu/awards/handbook.htm
  
• Oklahoma Report Form Revised in 2011 no
  revisions for 2013
• Oklahoma 4-H Scholarship Application
• Revised yearly to reflect current scholarships
  available
• Download from website after January 1 each year

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The Oklahoma Report Form
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Level III IV Scholarship application
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The Oklahoma Report Form

• Sections I-A, II and III
• Based on linked text boxes
• Cannot go to second page until first page is full
• When the end of the field is reached, no more
  information will be displayed

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The Oklahoma Report Form

• Formatting Suggestions
• Use tables or graphs to illustrate repetitive
  activities or show time spent on project work
• Use short statements to report one-time or
  short-term activities (include number of times or
  number of participants as appropriate)
• Use short paragraphs to show impact of an
  intensive program, share details of a research
  project or career exploration activity
• Selectively use bold type and/or color for
  emphasis
• Be sure to show work toward each of the projects
  objectives in some part of the 4-H members
  Record Book

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The Oklahoma Report Form
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The Oklahoma Report Form
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The Oklahoma Report Form
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The Oklahoma Report Form
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The Oklahoma Report Form

• Creating tables in spreadsheet programs
• Advantages
• It is not necessary to build the table from
  scratch
• The program will perform calculations (total the
  data) the information for you in most situations
• Disadvantages
• The default font is Arial 10. If the font is not
  changed to Times New Roman, Arial or Courier 12,
  the font will be too small and the book will be
  disqualified
• The table will not automatically be sized to fit
  inside the text box several adjustments may be
  necessary

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The Oklahoma Report Form
Columns inside the text box Create a table
without lines
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The Oklahoma Report Form
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The Oklahoma Report Form
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The Oklahoma Report Form
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The Oklahoma Report Form
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ORF/Computer Incompatibility
Solution Advantages Disadvantages
Regenerate (retype) the whole form No need to work around limitations of text boxes Duplicating formatting and margins may be difficult
Create a blank document with margins slightly larger than the text box and put information into new document. Copy and paste the information into the ORF It is not necessary to recreate the whole form Formatting may be easier in a blank document than it is in the ORF template It may take several tries to get the margins exactly right
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Documenting with Photos

• Include in 4-H Record Book
• 3 pages of photos
• 3-4 photos per page
• High quality photos
• Show member engaged in
• Project Work
• Project-related Leadership
• Project-related Community Service
• Descriptive Captions
• Attractive Presentation

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Photo Editing Programs For Digital Photos

• Adobe Photoshop
• Expensive, but produces the best results
• Difficult for those with little photo editing
  experience
• Hard to create pages with photos and text
• Microsoft Digital Image
• Easy to use
• Good for fixing contrast/lighting effects
• Broderbund Print Shop
• Easy to use toolbars and options
• Facilitate cropping, resizing, adjust lighting,
  etc.
• Easy to create photo pages

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Photo Editing - Cropping
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Photo Editing - Resizing
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Photo Editing - Resizing
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Photo Editing - Resizing
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Creating Photo Pages
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Creating Photo Pages
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Creating Photo Pages Resizing/cropping photos
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Creating Photo Pages Resizing/cropping photos
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Creating Photo Pages Arranging photos
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Creating Photo Pages Adding Text
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Creating Photo Pages Writing Captions
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Creating Photo Pages Removing Lines from Text
Boxes
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Creating Photo Pages Film Photos

• Manually crop photos
• Use 3-4 per page
• Layout photos on paper
• Trace around photo
• Measure from edge of paper
• Create text boxes on a blank page
• Print a test copy
• Place photos on test copy and adjust alignment as
  needed

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Creating Photo Pages Film Photos

• Use high quality paper
• 26 or heavier
• Attach photos securely with
• Rubber cement
• Glue stick
• Art/scrapbooking corners
• Double-stick tape