HR User Group meeting 28th June 2006

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HR User Group meeting28th June 2006

• Departmental Administrators
• Induction
• Geoff Dunk
• Admin Review Project
• 020 7915 1024 G.Dunk_at_eastman.ucl.ac.uk

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1. HR Induction Briefings !

• Is briefing different from training ?
• Collins Dictionary describes a briefing as a
  meeting during which detailed information or
  instruction are given .
• Collins Dictionary defines training as the
  process of bringing a person to an agreed
  standard of proficiency by instruction and
  training.

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2. DA Induction and Training

• Provision of induction and training for
  departmental administrators has been patchy.
• These shortcomings were recognised in the terms
  of reference for the Admin Review Project -
  determine training and induction needs of
  departmental administrators.
• Initiatives are being undertaken to improve
  access to induction, training and support
  materials.

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2.1 Difficulties

• No formal induction and training in some areas
• Informal training (i.e. help from colleagues)
  reinforces bad practice as well as good practice
• Timing of courses needed shortly after the
  employee is appointed
• Administrators have been viewed as a homogeneous
  group
• In some departments certain functions are not
  supported by the Administrator

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2.2 Drivers to improve training

• Recognition that Process Owners (e.g. HR) have
  responsibility for all users involved in the
  process
• Employment legislation, policies and procedures
  have become more complex - departments
  increasingly need to have expert users of HR
  systems and procedures
• Training helps to eliminate errors, saves time,
  lowers costs and improves customer satisfaction

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3. Induction Conclusions

• Induction courses need to be targeted to people
  performing specific roles.
• Individuals tasked with supporting HR roles need
  to be identified.
• Formal training needs to occur within a few weeks
  of the person commencing employment.
• Other support materials are required (guidance,
  manuals, etc).

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4. HR Induction Content

• Induction will include training in the use of
• HR Systems
• HR Polices and Procedures
• Introduction to HR contacts
• A provisional date has been set each month to
  catch new starters

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5. HR Systems Induction

• ResourceLink (MyView)
• SiP
• Advertising System

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6. HR Procedures Policies

• Accelerated Increment / Contribution Point
  Procedure
• Advertising Posts
• Annual leave (inc leave for domestic and personal
  reasons)
• Appointment forms
• Appraisal scheme
• Bullying and harassment
• Capability policy
• Contracts of Employment

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6.1 HR Procedures Policies cont..

• Data Protection Act
• Disciplinary procedure
• Employment of temporary staff
• Equality polices
• Freedom of Information Act
• Grading Review
• Grievance Procedure
• Honorary staff
• Incremental Dates

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6.2 HR Procedures Policies cont..

• Maternity
• Mediation
• Notice Periods
• Occupational Health Service
• Payroll Pension Services
• Probation
• Promotion
• Recruitment selection

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6.3 HR Procedures Policies cont..

• Retirement
• Salary Advances
• Season Ticket Loans
• Sickness Absence
• Work Permits, etc