Diapositive 1

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Overview of CRJP System Design Fiona Solomon,
Director Standards Development
2008 New York - Member Forum
Council for Responsible Jewellery Practices,
Ltd. www.responsiblejewellery.com
info_at_responsiblejewellery.com
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Design of the CRJP System

• Introduction to the CRJP System
• Roles of CRJP, Members and Auditors
• Steps to certification
• Checks and balances
• Proposed timelines for system delivery to Members

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Introduction to the CRJP system

• CRJP Certification of Members
• Certification is third party confirmation that
  fulfilment of specific requirements has been
  credibly demonstrated.

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CRJP Certification

• Standard
• The CRJP Code of Practices, plus additional
  modules as required eg Mining
• Auditor accreditation
• Accreditation of qualified and competent
  independent auditors who have been trained in the
  CRJP system
• Verification
• Accredited auditors carry out a verification
  audit of a Members Self Assessment against the
  Code of Practices
• Certification decision
• Auditor makes formal recommendation for or
  against certification based on verification
  findings
• CRJP grants certification based on auditors
  recommendation.

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The Code of Practices proposed revision
Business Ethics Human Rights and Social Performance Environmental Performance Management Systems
1.1 Bribery and Facilitation Payments 2.1 Human Rights 3.1 Environmental Protection 4.1 Legal Compliance
1.2 Money Laundering and Finance of Terrorism 2.2 Child Labour and Young Persons 3.2 Hazardous Substances 4.2 Policy
1.3 Kimberley Process 2.3 Forced Labour 3.3 Waste and Emissions 4.3 Business Partners
1.4 Product and Materials Security 2.4 Freedom of Association and Collective Bargaining 3.4 Use of Energy and Natural Resources
1.5 Product Integrity 2.5 Discrimination
2.6 Health and Safety
2.7 Discipline and Grievance Procedures
2.8 Working Hours
2.9 Remuneration
2.10 General Employment Terms
2.11 Community Development
2.12 Use of Security Personnel
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Scope of application

• Designed to apply to all sectors of the diamond
  and/or gold jewellery supply chain, from mining
  through to retail.
• Condition of CRJP membership that Members seek
  certification covering all their relevant
  Facilities
• All Facilities which are owned or controlled by
  Members, and actively contribute to the diamond
  and/or gold jewellery supply chain
• Proposed timeline Current Members to undergo
  independent third party auditing by 31 December
  2010.

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Key roles
CRJP Certification
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Role of CRJP

• Update the certification system to keep it
  current and relevant
• Support the quality, integrity and credibility of
  assessments under the system
• Accredit independent third party auditors
• Certify Members with business practices
  conforming to the Code of Practices
• Publicly report on the aggregate progress of
  implementing the certification system
• Engage with industry and other stakeholders to
  build awareness of the CRJP value proposition.

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Role of Members

• Operate your business in accordance with the
  certification system
• Self assess your performance against the Code of
  Practices
• Engage accredited auditor(s) to carry out
  verification
• Implement corrective action, if necessary, to
  achieve conformance
• Promote responsible business practices in the
  diamond and gold jewellery supply chain.

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Role of Auditors

• Carry out verification of a Members performance
  against the Code of Practices
• Identify non-conformances which require
  corrective action and carrying out follow-up
  reviews of progress against milestones, if
  required
• Prepare Verification Reports to the Member and
  the CRJP, including a recommendation on whether
  Certification should be granted.

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Summary of key roles

• The CRJP is responsible for operating and
  updating the certification system
• Members are responsible for operating their
  business in conformance with the Code of
  Practices
• Auditors are responsible for verifying whether
  Members business practices are in conformance
  and making a recommendation on certification.

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Steps to certification
By Members
By Auditors
By CRJP
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Step 1 - Self Assessment by Members

• Define the parts of your business which actively
  contribute to the diamond and/or gold jewellery
  supply chain the Certification Scope.
• Self assess your performance against the Code of
  Practices.
• Internal audit.
• Assemble necessary information to enable
  auditor/s to work efficiently and effectively.
• Identify and address any areas of non-conformance
  before the auditor/s arrive.
• When ready, appoint accredited auditor/s and
  submit your Self Assessment to them.

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Step 2 Verification Assessment by Auditors

• Desktop review of the Members Self Assessment
  and related information.
• Define the Verification Scope
• Which provisions of the Code of Practices will be
  verified at which Facilities.
• Takes account of risk and relevance using
  available information eg legislative frameworks
  and existing certifications.
• On-site review of the selected provisions at
  selected Facilities, as defined in the
  Verification Scope.
• Verification reports
• To Member (detailed)
• To CRJP (summary and recommendation).

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Step 3 Grant Certification

• The CRJP Management is responsible for granting
  certification to Members, based on the auditors
  recommendation.
• CRJP Management Team will review auditors report
  to check
• Auditors are accredited and competent.
• All major non-conformances have been corrected,
  or are subject to a one year corrective plan
  verified by the auditor.
• Certified Members will be issued with formal
  documentation on their certification status,
  benefits and conditions of use.
• Certification details will be listed on the CRJP
  website.

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Checks and balances

• Quality control
• Standardised forms for assessing and verifying
  conformance
• Guidance on standards and certification
• Formal training and accreditation of auditors
• Peer reviews of auditing quality
• Member training and support.
• Complaints mechanism
• CRJP will investigate and resolve complaints
  relating to certification assessments and
  outcomes.
• Sanctions
• Disciplinary proceedings against Members or
  auditors will be triggered by actions or
  omissions that affect the integrity of the CRJP
  system.

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Resources and tools to help you

• Core system documents will be delivered first to
  get you started.
• More tailored materials will be developed to
  support particular groups or issues.

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Proposed timelines staged system delivery

• Stage 1 Core system documents Oct 08
• Certification Handbook
• Code of Practices
• Introduction to the Code of Practices (Standards
  guidance)
• Self Assessment workbook
• Assessment Manual (for Members and Auditors)
• Stage 2 Mining Supplement Feb 09
• Additional component applicable to Mining
  Members.
• Will be incorporated into Code of Practices and
  Assessment tools.
• Standards development process to include
  stakeholder consultation.
• Stage 3 Accredited Auditors Mar 09
• Establish selection criteria and assessment
  method.
• Training for unique aspects of CRJP system.
• List of CRJP accredited auditors available to
  Members will grow with time.