Department of Transport

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Department of Transport
Department of Transport
Strategic Plan Presentation
Presentation by Ms M. Mpofu
Director General Transport

07 May 2008
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Department of Transport
Context for DoT Strategic Plan

• Vision, Mission, Mandate and Values
• DoT Strategic Objectives
• 2. January 2008 Cabinet Lekgotla Matters
• Cluster Priorities For 2008
• 24 Apex Priorities
• Overview of 2008 Medium- Term Expenditure Budget
• Management Issues

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Vision and Mission

• Our Vision
• Transport, the Heartbeat of Economic Growth and
  Social Development
• Our Mission
• to Lead the development of efficient
  integrated transport systems by creating a
  framework of sustainable policies and regulators
  and implementable models to support government
  strategies for economic, social and international
  development.

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DOT Mandate

• Our Mandate
• to maximize the contribution of transport to the
  economic and social development goals of the
  society by providing fully integrated transport
  operations and infrastructure.
• Our Values
• Maintain fairness and equity in all our
  operations
• Strive for quality and affordable transport for
  all
• Stimulate innovation in the transport sector
• Ensure transparency, accountability and
  monitoring for all operations
• Ensure sustainability, financial affordability,
  accessibility as well as the upholding of the
  Batho Pele principles.

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DOT Focus Areas

• To effectively manage a national innovative
  research centre and provide economic advice and
  analysis for all modes of transport
• To create an enabling regulatory environment for
  road, aviation and maritime transport, and manage
  accident and incident investigations in all modes
  of transport
• To manage and facilitate integrated planning and
  intersphere coordination for transport
  infrastructure and operations

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DoT Focus Areas (Cont)

• To manage the implementation of the transport
  logistics strategy and the development of freight
  movement corridors
• To develop integrated accessible and affordable
  quality public transport networks that meet the
  needs of both rural and urban passengers
• To develop appropriate mandates and monitoring
  mechanisms for public entities

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Department of Transport
JANUARY 2008 CABINET LEKGOTLA MATTERS
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Critical Cabinet Lekgotla Resolutions
Implications for DOT

• DOT has a critical role to play in the ff areas-
  
• Integrated infrastructure plan
• Implementation of the industrial policy
• Implementation of Public transport Key Action
  Plans
• (Taxi recapitalization, subsidy system and
  investment plans)
• Road accident fund
• Implementation of the Rural Transport strategy
  and Implementation of Shova- Kalula
• 2010 FIFA World Cup progress, challenges and
  interventions required
• Inter - cluster activities

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Department of Transport
CLUSTER PRIORITIES FOR 2008
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International Relations, Peace and Security
Cluster Priorities

• Consolidation of the African Agenda
• The strengthening of the South- South
  Co-operation
• Strengthening of the North- South Co-Operation
• Participating in a Global System of
• Governance- Multilaterals
• The strengthening of political and economic
  relations- Bilaterals

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Economic Cluster Priorities

• Integrated infrastructure Plan De Hoop Dam
  Pilot Proj.
• Electricity Shortage intervention plan
• Increase economic efficiencies- ICT, Phased
  Rollout of Public Transport network
• Second Economy Framework integrated into Anti
  Poverty Strategy
• Promote dynamic growth sectors- implementation of
  the industrial policy
• Integrate support for small and micro-
  enterprises
• Reduce SMME regulatory burdens (incl. Municipal
  by- laws).

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Governance and Administration Cluster Priorities

• As approved by Jan. 2008 Cab. Lekgotla-
• Capacity of the state 5 year local govt.
  agenda, Skills assessment and Capacity
  Development
• Macro organization of the State A single public
  Service, Integrated Service Delivery and E-
  Government prospects
• Good Governance- Anti- Corruption, Gender and
  Disability, Batho Pele and Public Participation
• Transversal Systems- Integrated Planning, the
  Government Wide- Monitoring and Evaluation System
  and the National Statistics System (NSS)

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Justice Crime Prevention and Security Cluster
Priorities

• Crime Prevention and Public Safety
• Organised Crime Syndicates
• Improving Effectiveness of the Criminal Justice
  System
• Upholding National Security
• Big events

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Social Cluster Priorities
Department of Transport

• Comprehensive Social Security
• Promotion of National Identity and Social
  Cohesion- Vision 2010
• Comprehensive Health Care incl. Healthy Life
  Style Campaigns
• Meeting the Increasing Challenge of Housing and
  Human Settlement
• Food Security and Nutrition
• Second Economy Interventions Social Sector
  Cluster Aspects
• Education- Broadening Access and Improving
  Quality
• Comprehensive Anti-poverty Strategy
• Provision of free basic services
• Social Crime Prevention
• Youth Development and African Legacy Sport
  Programmes

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Department of Transport
24 APEX PRIORITIES Business Unusual All hands
on deck to speed up change February 2008
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24 APEX PRIORITIES
Department of Transport

• Industrial Policy Action Plan (Project 1,
  Economic Cl)
• Set up an investment call centre (Project 2,
  Economic Cl)
• Speed up ICT interventions to provide cheap
  platforms (Project 3, Economic Cl)
• Implement intensive campaign on energy security
  (Project 4, Economic Cl)
• Resolve organisational issues on skills
  development Project 5, Economic Cl)
• Resource poor schools and monitor learning
  outcomes (Project 6, Social Cl)
• Speed up land and agrarian reform (Project 7,
  Economic Cl)

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24 APEX Priorities
Department of Transport

• War against poverty (Project 8, Social Cl)
• Self-employment interventions in the Second
  Economy (Project 9, Economic Cl)
• Speed up community infrastructure programme
  (Project 10 Social CL)
• Ratchet up implementation of ECD programme
  (Project 11, Social Cl)
• Intensify campaign on communicable diseases
  (Project 12, Socal Cl )

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24 APEX Priorities
Department of Transport

• Assistance to SMEs including procurement
  activities by government (Project 13, Economic
  Cl)
• Implement special social cohesion campaigns
• (Project 14, Social Cl)
• Regularise employment and KPA at designated
  levels (Project 15, GA)
• Ensure integrated planning across all spheres
• (Project 16, GA Cl)
• Improve civic services (Project 17, G A
  Cluster)
• Implement special crime combating and security
  initiatives (Project 18, JCPS)

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24 APEX PRIORITIES
Department of Transport

• Reduce number of cases pending trial (Project 19,
  JCPS)
• Partnerships and communication on fighting crime
  (Project 20, JCPS)
• Continue to facilitate resolution of political
  challenges facing Zimbabwe (Project 21, IRPS)
• Consolidate advances relating to peace and
  reconstruction in DRC (Project 22, IRPS)
• Intensify economic diplomacy and communication
  (Project 23, IRPS)
• Increase SANDF (MSD) intake of young trainees
  (Project 24, JCPS)

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Department of Transport
Overview of 2008 Medium- Term Expenditure
Budget
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Contents
Department of Transport

• Additional allocations
• List of additional allocations
  
• Issues highlighted by the Minister of Finance
  
• MTEF Overview
• Budgets per Programme
• Breakdown of major budgets
• Growth in major capital budgets
• Other budgets and major projects
  
• Under expenditure in 2007/08

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Department of Transport
Additional allocations
Details (R000) 2008/09 2009/10 2010/11
PTIS Grants to Local Government 0 0 2,000,000
SARCC 118,559 230,307 736,096
SARCC incorporation of Shosholoza Meyl 500,000 450,000 400,000
SANRAL 13,010 20,028 830,367
Taxi recapitalisation 200,000 150,000 100,000
Bus subsidies 40,000 50,000 60,000
Non-personnel inflation adjustment 47,966 46,502 46,830
Compensation of Personnel 6,175 8,023 8,652
Regulating and training of the taxi industry 6,000 6,000 6,000
Railway Safety Regulator 5,000 5,000 5,000
Ports Regulator 3,000 5,000 5,000
Performance based quality contract model for buses 5,000 5,000 0
Performance management system 2,000 1,000 1,000
Efficiency saving -14,546 -19,444 -22,838
Total 932,164 957,416 4,176,107
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Department of Transport
Issues highlighted by the Minister of Finance

• PPP arrangements in funding large infrastructure
  projects, particularly in passenger rail
• Institutional arrangements and concurrent
  functions in transport, specifically the roles
  and responsibilities in public transport
• Progress on the Bus Rapid Transit system and PTIS
  spending and delivery in general
• RISFSA road quality assessments, reclassification
  and criteria for prioritisation

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Issues highlighted by the Minister of Finance
Department of Transport

• Alignment of the subsidised bus routes with the
  Public Transport Strategy and Rural Transport
  Strategy
• Outstanding business plan for Shosholoza Meyl as
  a ring fenced business within the SARCC.
• Finalisation of the National Land Transport Bill.
  
• Development of the institutional and regulatory
  framework to guide the implementation of the
  National Freight Logistics Strategy.

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Department of Transport
Budgets per Programme
Table 33.1 Transport R thousand 2007/08 2008/09 2009/10 2009/10 2010/11
Table 33.1 Transport R thousand Adjusted Appropri-ation Medium-term estimates Medium-term estimates Medium-term estimates Medium-term estimates
Table 33.1 Transport R thousand Adjusted Appropri-ation MTEF Baseline MTEF Baseline MTEF Baseline MTEF Baseline
1. Administration 144,408 170,537 179,230 182,449 182,449
2. Transport Policy and Economic Regulation 33,344 37,733 40,243 40,488 40,488
3. Transport Regulation and Accident and Incident Investigation 231,374 255,863 272,466 285,766 285,766
4. Integrated Planning and Inter-sphere Co-ordination 5,382,034 7,769,453 8,735,252 11,348,334 11,348,334
5. Transport Logistics and Corridor Development 18,637 22,225 21,322 21,876 21,876
6. Public Transport 10,559,225 12,073,463 12,985,884 11,780,249 11,780,249
7. Public Entity Oversight and Border Operations and Control 174,910 179,254 177,577 71,197 71,197
Total 16,543,932 20,508,528 22,411,974 23,730,359 23,730,359
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Department of Transport
Breakdown of major budgets
Details R000 2007/08 2008/09 2009/10 2010/11
SARCC 3,955,197 4,871,276 6,398,101 7,273,958
SARCC Shosholoza Meyl 500,000 450,000 400,000
Bus subsidies 2,835,997 2,829,596 3,048,815 3,238,744
SANRAL 3,391,929 4,072,974 5,524,939 6,665,573
Taxi 692,460 565,567 541,184 514,304
PTIS (2010 Soccer World Cup) 1,780,000 3,480,000 2,975,000 4,464,500
Gautrain 3,029,411 3,265,993 2,507,211 317,526
Other 858,938 923,122 966,724 855,754
Total 16,543,932 20,508,528 22,411,974 23,730,359
Growth 23.83 23.96 9.28 5.88
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Department of Transport
Breakdown of major budgets (Continued)
R000
2008/09
5,371,276
2,829,596
4,072,974
3,480,000
3,265,993

• Allocations for rail operations and capital
  remain the largest single budget item.

• The budget for road infrastructure overtakes that
  of bus subsidies from 2007/08 onwards.

• Allocations for infrastructure from the Public
  Transport Infrastructure and Systems Grant was
  introduced in 2005/06 at R241,7m, growing to
  R700m in 2006/07.

• The National contribution to the Gautrain Rapid
  Rail Link was introduced in 2006/07 at R3,241Bn,
  and declines to R317,5m in 2010/11

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Department of Transport
Growth in major capital budgets
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Department of Transport
Breakdown of other budgets and major projects
Details R000 2008/09 2009/10 2010/11
Compensation of Employees 196,176 207,398 203,772
P1 October Month World Remembrance Day 15,000 15,750 16,500
P1 VPN, ECM, Recruitment 9,000 9,450 9,900
P1 Property management 14,242 15,666 17,233
P1 Other 54,427 56,167 58,716
P2 Transport Policy, Research and Economic Regulation 15,431 16,612 17,194
P3 eNaTIS 67,531 69,376 73,309
P3 Special Investigating Unit 20,579 22,353 23,620
P3 Rail Economic Regulator 8,250 8,962 9,470
P3 ICAO and IMO offices 7,140 7,755 8,194
P3 Watch Keeping services 26,271 28,536 30,152
P3 Oil Pollution prevention services 47,296 51,374 54,286
P3 Maritime Security Coordination Centre 6,356 6,904 7,295
P3 Commissioner of Civil Aviation 4,596 4,992 5,275
P3 Maritime Rescue Coordination Centre (Transfer payment) 5,023 5,273 5,589
P3 International membership fees 4,871 5,114 5,420
P3 Road Transport Regulation projects 20,158 21,895 23,137
P3 Other Regulation projects and Administration 5,570 5,965 6,292
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Department of Transport
Breakdown of other budgets and major projects
(Continued)
Details R000 2008/09 2009/10 2010/11
P4 Transport planning and infrastructure projects 13,212 13,633 13,922
P4 Rural transport and NMT projects 45,361 49,421 52,222
P4 Road infrastructure planning 61,907 65,326 67,674
P4 Sani Pass and Overload Control 38,796 42,562 45,116
P4 2010 SWC Monitoring and Evaluation 20,000 25,000 0
P4 Other projects and Administration 8,465 9,196 9,697
P5 Transport Logistics and Corridor Development 11,434 9,362 9,866
P6 Bus contract model 5,000 5,000 0
P6 Other projects and Administration 19,158 17,857 18,319
P7 Transfers to RTMC 103,888 99,192 0
P7 Transfers to RSR 33,361 34,523 30,994
P7 Transfers to Ports Economic Regulator 11,382 13,699 8,921
P7 Transfers to SAMSA 8,535 8,959 9,497
P7 Transfers to SACAA 7,464 7,836 8,306
P7 Performance Management System 2,000 1,000 1,000
P7 Other projects and Administration 5,242 4,616 4,866
Total 923,122 966,724 855,754
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Department of Transport
Under expenditure in 2007/08

Under expenditure in 2007/08 R000 Note
Compensation of Employees across Programmes 14,068 1
P1 National Land Transport Information System and Arrive Alive 5,703
P2 Policy development projects 10,448 2
P3 Under expenditure across all Sub Programmes 24,132 3
P4 Transport Planning 5,397
P4 Integrated Delivery (rural transport) 21,375 4
P4 Infrastructure Planning 16,083 5
P4 Monitoring and Evaluation 4,485
P4 Sani Pass and Overload control facilities 38,221 6
P4 Administration 148
P5 Freight logistics projects 9,765
P6 Rail feasibility study and other savings 23,096 7
P6 Taxi scrapping (R7,2m) and transfers to SANTACO (R8,9m) 16,193 8
P7 RAF restructuring and oversight projects 16,030 9
P7 Ports Regulator 11,144 10
Total 216,288
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Department of Transport
Under expenditure in 2007/08

• Under spent due to vacant posts that could not be
  filled.
• The programme under spent due to less outsourcing
  needed than planned. The development of several
  policies were also delayed due to sub standard
  bids received or bidders that did not understand
  the Programmes requirements.
• The major areas and reasons for under expenditure
  in the Programme are detailed below
• 3.1 Economic Regulation (Road Transport) R1,3
  million
• Funds have been allocated to this component for
  operational expenditure but no posts could be
  filled in time in this regard to perform the
  functions attached to this post - this was after
  the resignation of the Deputy Director.
• 3.2 Standards Regulation R3,4 million
• The Director attached to this component was only
  appointed during the second half of the financial
  year and he was only able to appoint the
  officials in the vacant posts during the second
  half of the financial year which had a negative
  influence on the operational expenditure (under
  expenditure). The appointees also had to be
  trained in service.

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Department of Transport
Under expenditure in 2007/08

• 3.3 Traffic Safety Systems R5,113 million
• This under expenditure relates to the non
  transfer of the eNaTIS project to the RTMC.
• 3.4 Rail Transport Regulation R2,323 million
• Non appointment of any official in this
  component. One official in the then Rail Economic
  Regulation handled the establishment of the Rail
  Economic Regulator.
• 3.5 Civil Aviation Security R1,625 million
• A service provider has been appointed at a late
  stage to develop a security system for the OR
  Tambo Airport. The appointment has only been
  finalised in the 2008/09 financial year.
• 3.6 Maritime Safety and Bilateral Affairs R4,716
  million
• Lack of capacity limited the development of the
  Maritime Safety Coordination Centre in its full
  context.

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Department of Transport
Under expenditure in 2007/08

• 3.7 Aviation and Maritime Investigations R3,483
  million
• Funds have been allocated for the Commissioner
  of Civil Aviation which did not take place in the
  2007/08 as clarity did not exist whether this
  function must be transferred from the SACAA to
  the Department. The FAA investigation and report
  and the published Civil Aviation Bill of 2008
  give clear guidance in terms of the way forward
  with regard to this matter. It is envisaged that
  the Bill will be passed through the Parliamentary
  process during this Parliamentary session.
• 4 5. The Programme did not have enough funds to
  procure the required number of bicycles
  (500,000), which delayed the tender process. Most
  of the under expenditure was earmarked to
  purchase 60,000 bicycles and a rollover of R30,98
  million was applied for. The remaining funds were
  earmarked for the National Airports Development
  Plan (NADP) and a rollover of R7 million was
  applied for. The appointment of an appropriate
  service provider too eight months for the NADP.
• The Programme also applied for other rollovers
  of R6,5 million for projects that were delayed
  and longer term projects, such as the National
  Transport Master Plan, development of the
  National Land Transport Bill, and the development
  of guidelines and standards for monitoring of
  Transport Planning.

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Department of Transport
Under expenditure in 2007/08

• Amounts budgeted to assist Provinces with the
  construction of the Sani Pass and overload
  control facilities could not be paid because the
  budgets were not included in the Division of
  Revenue Act, and because there was uncertainty
  about the appropriate method of payment and
  ownership of the assets.
• The Treasury recommended that the Department
  should apply to roll over the funds and have the
  funds allocated to the Provinces via the Division
  of Revenue Act or Provincial Infrastructure
  Grant.
• The Department, in collaboration with the
  Treasurys PPP Unit, invited Requests for
  Proposals in September 2007, and planned to
  appoint service providers to develop the
  feasibility study for which R20 million was
  earmarked. The bids that were received were
  referred to the SARCC as the SARCC would be in a
  better position to manage the project. The
  Department applied to roll over the R20 million
  and to increase the transfers to the SARCC by
  that amount.
• 8.1 All of the funds that were budgeted for the
  scrapping of taxis were paid to the Scrapping
  Administrator by 31 March 2008. R7,25 million
  could not be utilised by 31 March 2008, because
  the scrapping process was slowed down to
  accommodate the available budget.

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Department of Transport
Under expenditure in 2007/08

• 8.2 The Department witheld transfer payments to
  SANTACO amounting to R8,9 million, because
  SANTACO could not provide progress reports and
  financial statements as required in the contract.
• 9. An amount of R14 million could not be spent on
  the RAF restructuring because Regulations had to
  be developed for the RAF Amendment Act before
  various provisions dealing with the liability of
  the RAF could come into operation. There were
  also delays due to the ill health of the Minister
  of Health, who has to be consulted on certain
  provisions.
• 10. The Ports Regulator only became operational
  late in the financial year, because the CEO could
  only be appointed in March 2008. During the year,
  effective governance structures were developed,
  and premises were secured and equipped. The
  Department made payments on behalf of the Ports
  Regulator, but could not transfer the amount
  budgeted, because the entity only became
  operational in March 2008.

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Department of Transport
Management issues
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DEPARTMENTAL STRUCTURE

• Total Establishment 1020
• 668 posts activated
• 352 posts inactive
• Vacancy rate 34.48
• Current turnover rate 9,72 (46)
• Number of internal promotions (Apr March 08)
  32

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EMPLOYMENT EQUITY STATUS
Total Post 668 Filled 431 (64) Total Post 668 Filled 431 (64)
All Levels BLACKS 368 (87.20) African 340 (92.39) Coloureds 12 (3.27) Indian 16 (4.34) WHITE 54 (12.80) DISABLED 9 (2.13) WOMEN 223 (52.84) SMS only BLACKS 71 (86.59) African 56 (68.29) Coloureds 3 (3.66) Indian 12 (14.63) WHITE 11 (13.41) DISABLED 1 (1.22) WOMEN 30 (36.59)
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VACANCY STATUS
BRANCH/ COMPONENT SALARY LEVELS TOTAL POSTS ON ESTABLISHMENT FILLED POSTS VACANT POSTS
TRANSPORT MINISTRY Senior Management Levels 13-26 5 5 0
TRANSPORT MINISTRY Middle Management Levels 11-12 3 3 0
TRANSPORT MINISTRY Lower Management Levels 1-10 8 8 0
TRANSPORT MINISTRY SUB TOTAL 16 16 0
OFFICE OF THE DIRECTOR-GENERAL Senior Management Levels 13-26 5 5 0
OFFICE OF THE DIRECTOR-GENERAL Middle Management Levels 11-12 3 2 1
OFFICE OF THE DIRECTOR-GENERAL Lower Management Levels 1-10 6 5 1
OFFICE OF THE DIRECTOR-GENERAL SUB TOTAL 14 12 02
COMPONENT COMMUNICATIONS Senior Management Levels 13-26 6 2 4
COMPONENT COMMUNICATIONS Middle Management Levels 11-12 10 3 7
COMPONENT COMMUNICATIONS Lower Management Levels 1-10 14 7 7
COMPONENT COMMUNICATIONS SUB TOTAL 30 12 18
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BRANCH/COMPONENT SALARY LEVELS TOTAL POSTS ON ESTABLISHMENT FILLED POSTS VACANT POSTS
COMPONENT FINANCIAL SERVICES Senior Management Levels 13-26 11 8 3
COMPONENT FINANCIAL SERVICES Middle Management Levels 11-12 8 6 2
COMPONENT FINANCIAL SERVICES Lower Management Levels 1-10 52 39 13
COMPONENT FINANCIAL SERVICES SUB TOTAL 71 53 18
BRANCH MANAGEMENT SERVICES Senior Management Levels 13-26 19 10 9
BRANCH MANAGEMENT SERVICES Middle Management Levels 11-12 28 19 9
BRANCH MANAGEMENT SERVICES Lower Management Levels 1-10 111 75 36
BRANCH MANAGEMENT SERVICES SUB TOTAL 158 104 54
BRANCH TRANSPORT POLICY AND ECONOMIC REGULATION Senior Management Levels 13-26 21 9 12
BRANCH TRANSPORT POLICY AND ECONOMIC REGULATION Middle Management Levels 11-12 18 12 6
BRANCH TRANSPORT POLICY AND ECONOMIC REGULATION Lower Management Levels 1-10 28 19 9
BRANCH TRANSPORT POLICY AND ECONOMIC REGULATION SUB TOTAL 67 40 27
BRANCH TRANSPORT REGULATION AND ACCIDENT AND INCIDENT INVESTIGATION Senior Management Levels 13-26 18 14 04
BRANCH TRANSPORT REGULATION AND ACCIDENT AND INCIDENT INVESTIGATION Middle Management Levels 11-12 23 15 8
BRANCH TRANSPORT REGULATION AND ACCIDENT AND INCIDENT INVESTIGATION Lower Management Levels 1-10 81 56 25
BRANCH TRANSPORT REGULATION AND ACCIDENT AND INCIDENT INVESTIGATION SUB TOTAL 122 85 37
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BRANCH/COMPONENT SALARY LEVELS TOTAL POSTS ON ESTABLISHMENT FILLED POSTS VACANT POSTS
INTEGRATED PLANNING AND INTERSPHERE COORDINATION Senior Management Levels 13-26 19 10 9
INTEGRATED PLANNING AND INTERSPHERE COORDINATION Middle Management Levels 11-12 31 19 12
INTEGRATED PLANNING AND INTERSPHERE COORDINATION Lower Management Levels 1-10 39 23 16
INTEGRATED PLANNING AND INTERSPHERE COORDINATION SUB TOTAL 89 52 37
PUBLIC TRANSPORT Senior Management Levels 13-26 17 13 4
PUBLIC TRANSPORT Middle Management Levels 11-12 10 6 4
PUBLIC TRANSPORT Lower Management Levels 1-10 23 18 5
PUBLIC TRANSPORT SUB TOTAL 50 37 13
TRANSPORT LOGISTICS AND CORRIDOR DEVELOPMENT Senior Management Levels 13-26 10 4 6
TRANSPORT LOGISTICS AND CORRIDOR DEVELOPMENT Middle Management Levels 11-12 6 2 4
TRANSPORT LOGISTICS AND CORRIDOR DEVELOPMENT Lower Management Levels 1-10 17 5 12
TRANSPORT LOGISTICS AND CORRIDOR DEVELOPMENT SUB TOTAL 33 11 22
PUBLIC ENTITY OVERSIGHT AND BORDER OPERATIONS AND CONTROL Senior Management Levels 13-26 7 4 3
PUBLIC ENTITY OVERSIGHT AND BORDER OPERATIONS AND CONTROL Middle Management Levels 11-12 3 1 2
PUBLIC ENTITY OVERSIGHT AND BORDER OPERATIONS AND CONTROL Lower Management Levels 1-10 8 4 4
PUBLIC ENTITY OVERSIGHT AND BORDER OPERATIONS AND CONTROL SUB TOTAL 18 9 9
TOTAL 668 431 237
VACANCY RATE 35.48 35.48 35.48
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FILLING OF POSTS TIMETABLE

• Advertising
• Prepare advert confirmation 3 days
• Procurement 2 days
• Run advertisement for 2 weeks
• Executive Summary
• -2 working days per post depending on the number
  of posts
• Final1 Month depending on the availability of
  managers applications received 
• Short-listing
• Preliminary
• 1 day
• Final
• 1 Month depending on the availability of managers
•   Tests
• Competency
• Conducted within 2 weeks from date of scheduling
• PPA
• On the date of interview
•   Interviews
• A week after the Competency Assessment report is
  due

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TURN-OVER ANALYSIS
Transfers to other Departments
Total posts Transfers
Levels 3-8 262 17 (6.49)
Levels 9-12 268 9 (3.36)
Levels 13-16 138 2 (1.45)
Total 668 28 (4.19)
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Service Terminations
TURN-OVER ANALYSIS cont
Total posts Service Terminations
Levels 3-8 262 7 (2.67)
Levels 9-12 268 6 (2.24)
Levels 13-26 138 5 (3.62)
Total 668 18(2.69)
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LEARNERSHIPS
LEARNERSHIP RACE F M TOTAL
Public Admin A - 1 1
Road Transport Management A 4 2 6
TOTAL 4 3 7
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BURSARIES
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HR Interventions

• Measures have been introduced to reduce the
  vacancy rate
• Posts vacant for 6 months to be abolished
• Developing a recruitment database
• Internal advertising of posts from SL 1-7
• Shorter advertising period
• Streamlining of shortlisting process
• Outsourced response handling for posts below SMS
  
• A Retention Strategy has been developed (signed
  by the majority Union) and will be presented at
  the next EXCO meeting.

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JOB STANDARDIZATION / JOB EVALUATION

• The job standardization process has been
  finalized and related posts job evaluated,
• Job Evaluation Panel meeting held on December
  2007,
• JE Unit consulted the DPSA to seek clarity on
  some issues raised by the JE Panel,
• Next meeting scheduled for 6 February 2007, and
• JE conducted in line with the Public Service
  Regulations, 2001 and DPSAs directives
• Departmental Job Evaluation Policy,
• Benchmark similar posts within and against other
  Depts,
• Job enrichment where applicable,
• Implement DPSAS benchmark job descriptions.

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STATUS OF PMDS

• Employees on salary levels 12 and lower
• 2007/08 performance cycle
• Annual Performance Assessment finalized 317
• Outstanding 0
• Employees on SMS level
• 2005/06 and 2006/07 performance cycles
• Moderation of performance ratings currently
  underway.
• 2007/08 performance cycle
• Performance Agreement submitted 69
• Outstanding 15
• SMS members recently appointed 4

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Department of Transport
DoT 07-08 Performance Highlights

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Performance Highlights 2007-08
Draft documents for the following policies have been developed and are awaiting Cabinet approval National Maritime Transport Policy National Scholar Transport Policy Intelligent Transport Systems Policy Rail Gauge Width Policy Intermodal Cargo Transfer Policy Transport Environment and Health Charter Transport Research and Innovation Strategy Airlift Implementation Plan was approved by the Minister in November 2007 Ministerial Approval to redefine the Port limits was granted. SA retained FAA International Air Safety Category 1 status The plan for the100 luxury/semi-luxury buses for intercity/airport city operations was finalised in December 2007 Shova Kalula rollout plan was finalised The Rural Transport Strategy was approved by Cabinet in December 2007 The Transport Appeal Tribunal Regulations, 2007 were gazetted in December 2007. The regulations give effect to the Transport Appeal Tribunal Act no39 of 1998
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Performance Highlights 2007-08
A South African Network of Women in Transport (SANWIT) was officially launched in October 2007 and institutionalised as an organisation to empower and mainstream women into transport opportunities. 8 provincial Freight Databanks were completed Completed system requirements for National Freight Information System Phase 1 of the National Freight Monitoring Framework is complete (Completed Landscape and Business Challenges Reports) Scrapped 13 500 taxis 24 contact points for police were constructed at railway stations 515 Commuter rail coaches were refurbished Approval of Public Entities General Laws Amendment Act. Approval of appointments of CEOs by Minister CEOs and Ministerial Representatives to be non-voting members of Boards. Establishment of Ports Regulators Appointment of Board Members and CEO. 22 of female staff were exposed to women empowerment leadership programmes. Also registered 6 women staff members in a Food Aid Learnership. Successful hosting of the AU Conferences ROAD and RAIL Transportation
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Department of Transport Quick wins 2008-09
Department of Transport
Programme 2. Transport Policy Economic
Regulation
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Quick Wins for 2008/09Policy Analysis
Key Performance Indicator Key activities Target Dates 08/09 Budget
Approved Taxi Recapitalization Policy Cabinet approval May 2008 R 250 000
Approved white Paper on National Maritime policy Cabinet approval June 2008 R 50 000
Integrated policy across three departments (Transport Environment and Health Charter) Engagement and signing of the Charter by Ministers of DOT, DOH and DEAT January 2009 R 500 000
Legislation Legislation Legislation Legislation
Cross-Border Amendment Bill, 2008 Promulgation May 2008 R 20 000
Approved National Road Traffic Amendment Bill by Parliament Promulgation Legislation Implementation May 2008 R 30 000
Approved National Land Transport Bill, 2008 by Parliament Promulgation Legislation Implementation May 2008 R 30 000
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Quick Wins for 2008/09Economic Analysis
Key Performance Indicator Key activities Target Date 08/09 Budget
Gazetted B-BBEE Charter through DTI Section 12 9 Complete alignment of charters Present documents to the Transport Sector BEE Steering Committee for endorsement Submit and present documents to the DG, Minister DTI for approval gazetting May 2008 R 100 000
Successful B-BBEE Charter Launch Content Management July 2008 R 1M
A DoT approved, mass communicated, and quantified cost of transport to business Consultation with industry Tabling at Transport Lekgotla Tabling at Cabinet Lekgotla May 2008 May 2008 July 2008 R 1M
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Quick Wins for 2008/09Economic Analysis (Conti..)
Key Performance Indicator Key activities Target Date 08/09 Budget
Approved Infrastructure Funding Model Development of models, testing of models with various industry stakeholders, adoption and utilization of model by various stakeholders July 2008 R 800 000
Economic Regulation Economic Regulation Economic Regulation Economic Regulation
Establishment of a Single Transport Regulator Revision of the draft concept document March 2009 R500 000
Establishment of Rail Economic Regulator Amalgamation Plan for Transport regulators Sep 2008 R 12 m
Rationalization of Aviation Regulators Cabinet approval of Board Dec 2008 R200 000
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Department of Transport
Department of Transport
Programme 3 Transport Regulation and Accident
Incident Investigation
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Quick Wins for 2008/09
Department of Transport
Key Performance Indicator Key Activities Target Dates 2008/09 Budget
20 Reduction in Road Fatalities FIFA Host Cities Regulatory Framework AARTO including establishment of Road Traffic Infringement within RTMC Monitor implementation of Road Safety Strategy. Implementation of the Adjudication System. March 2009 February 2009 R 60 M
Component for MIBs Compliance established Capacity to process 3000 buses per annum Streamline buses for vehicle compliance testing. Expedite homologation process. March 2009 R 6 M
Apply to DOL establish road traffic law enforcement services as essential services. Consultation with treasury and Department of Public Services and Administration. March 2009 R 2 M
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Quick Wins for 2008/09
Department of Transport
Key Performance Indicator Key Activities Target Dates 2008/09 Budget
Specific Dispensation to Expeditiously process 2010 Applications for regulatory Compliance Value Chain arrangement to prepare for 2010, to fast track applications for licenses, OLBs etc. March 2009 R 3 M
Draft Civil Aviation Bill Drafting of Bill Enactment of bill April 2008 July 2008 R 4 M
Draft Plan for Manufacture, Repair and Maintenance Division of the Aviation industry in line with industrial policy Develop Terms of Reference Consultations with key stakeholders. March 2009 R 2 M
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Quick Wins for 2008/09
Department of Transport
Key Performance Indicator Key Activities Target Dates 2008/09 Budget
Framework developed Low Cost Carrier infrastructure Support supply of transport Access to airports. Develop framework for Low Cost Carrier market transport access to airports. February 2009 R 2 M
Aviation Sector Operational Plan 2010 Event Updated Aviation Sector Operational Plan 2010 Event Coordination of aviation related activities in support of the 2010 World Cup - Aviation Sub-Sector Task Team. March 2008 March 2009 R 1 M
AFI RAN Sign MOU between Minister and ICAO Negotiate the text of the MOU with ICAO. Signing of the MOU. Hosting of the event. April 2008 Nov 2008 R 5 M
Training of 120 Seafarers for placement on ships Joint cooperation with interested governments to set up an International Maritime University in Cape Town. April 2008 R 18 M
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Department of Transport
Department of Transport
Programme 4. Integrated Planning Intersphere
Coordination
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Department of Transport
Quick Wins for 2008/09
Key Performance Indicator Key activities Target Dates 08/09 Budget
Integrated Infrastructure Plan report Adopt info sharing protocol Finalise plan April 08 July 08 R0,5m
Approved National Land Transport Act development Submit draft Bill to Cabinet and Parliament Promulgation May 08 Oct. 08
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Department of Transport
Quick Wins for 2008/09
2010 FIFA World Cup
Key Performance Indicator Key activities Target Dates 08/09 Budget
Consolidated Ops Plan for 2010 Consolidate HCOPs April 08 R2m
National Transport Ops Plan Develop detailed NTOP for 2009 (Confed. Cup) and 2010 (WC) Dec 08 R3m
Integration of 2010 priorities with GEF initiatives Integrate 2010 priorities with GEF initiatives and monitor performance June 08 10,9m (donation)
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Department of Transport
Quick Wins for 2008/09
2010 FIFA World Cup
Key Performance Indicator Key activities Target Dates 08/09 Budget
NMT rollout framework for 2010 Develop the framework Align 2010 NMT projects to the framework June 08 March 09 R1m
2010 info on GIS Host on a web-based GIS platform April 08 R0,5m
M E Programme Strengthen M E Programme July 08 R15m
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Department of Transport
Quick Wins for 2008/09
Rural Transport Promotion
Key Performance Indicator Key activities Target Dates 08/09 Budget
Bicycle manufacturing plant Investigate feasibility Sign agreements March 09 R2,1m
20 000 bicycles procured and distributed Procure and distribute 20 000 bicycles March 09 R25m
Rural development mapping Mapping using the GIS platform March 09 R3m
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Department of Transport
Department of Transport
Programme 5 Transport Logistics and Corridor
Development Branch
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Quick Wins for 2008/09
Department of Transport
Planned Outputs Target date Actual Performance Follow-Up Action
Confederations Cup Freight Plans 2010 World Cup Freight Plans April 08 April 08 Engaging Confed Cup host cities on plans Design host city freight routes for Confed Cup Consolidate various municipal precinct Freight Plans Engaging host city municipalities on precinct freight plans Design host city freight routes Finalise consolidated freight plans for Confed Cup Develop 2010 National Freight Plan
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Quick Wins for 2008/09(Cont)
Department of Transport
Planned Outputs Target date Actual Performance Follow-Up Action
Freight movement optimisation plans for top freight border posts Institutional legislative framework March 09 June 08 Audit current freight movement patterns at all identified border posts Identified top 5 freight border posts Reviewing legislative institutional frameworks of the freight sector Developed RER Framework Prepare Business Case for recommendation Implementation of recommended option Align regulatory institutional structure options
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Department of Transport
Department of Transport
Programme 6 Public Transport

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Quick Wins for 2008/09
Department of Transport
PT Operational Modal plans for 2010 FIFA World
Cup
Key Performance Indicator Key activities Target Dates 08/09 Budget
Operational Plans for 2010 World Cup PT Operational Plans alignment to Host Cities Operational Plans Engagement Determine Vehicle requirements Secure Guarantee to purchase buses April 2008 SARCC R4.5M
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Quick Wins for 2008/09
Department of Transport
Second Phase of passenger rail consolidation
Key Performance Indicator Key activities Target Dates 08/09 Budget
Business Merger Integration Plan Amendments to Legal Succession Act to include Autopax Promulgated Alignment with Rail Plan Strategy Business Plan,Investment Plan and turn around strategy for long distance rail Cabinet approval Alignment of Shosholoza Meyl services and Autopax services and establishment of pricing strategy Improve network access and reduce haulage charges through negotiations with Transnet March 2008 Aug 2008 Nov 2008 SARCC
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Quick Wins for 2008/09
Department of Transport
Acquisition of Autopax
Key Performance Indicator Key activities Target Dates 08/09 Budget
Establish Autopax under SARCC Funding requirements for 2010 bus needs Treasury guarantee Private sector funding Completion of the Business Plan Order buses Obtain Treasury guarantee and secure investment funding Enabling legislation (Legal Succession Act) Recruitment of key personnel and drivers Operational plan for Autopax April 2008 May 2008 June 2008 June 2008 Aug 2008 National Treasury
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Department of Transport
Quick Wins for 2008/09
Turnaround Strategy for OLBs
Key Performance Indicator Key activities Target Dates 08/09 Budget
Optimal service delivery model Implemented Permit conversion process, (including outstanding SLP/BLC applications and semi-legal operators Elimination of backlog of outstanding transfers, replacements, renewals. Audit capacity constraints processes at OLBs Develop optimal business processes at OLB Regularisation of seating capacity alignment to OLB Finalise conversion process Outstanding backlog Semi-legals SLP and BLC unprocecessed applications April 2008 April 2008 July 2008 March 2008 R48m
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Department of Transport
Department of Transport
Programme 7 PUBLIC ENTITY OVERSIGHT AND BORDER
CONTROL
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Public Enterprises reporting to DoT
Department of Transport
South African Rail Commuter Corporation Road Accident Fund South African National Roads Agency Limited Road Traffic Management Corporation Railway Safety Regulator Cross-Border Road Transport Agency South African Civil Aviation Authority Air Traffic and Navigation Services Company Airports Company South Africa South African Maritime Safety Authority Urban Transport Management
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Quick Wins for 2008/09
Department of Transport
Key Performance Indicator Key Activity Target Dates 2008/09 Budget
Amendment Bill and Regulations finalized  Communication Plan for New Road Accident Benefit Scheme Complete consultation on assessment method Promulgate Amendment Act and Regulations  Finalise MOU between RAF and DoT Develop roll-out communication plan April 2008 June 2008 April 2008 Aug2008 R1m R12m
Finalize CBRTA Amendment Act  Finalize CBRTA Amendment Bill Promulgation of Amendment Act. March 2008 July 2008
Approved framework for financial and governance oversight Formulate Entity Oversight Model to oversee entities performance  August 08    R300K
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Quick Wins for 2008/09
Department of Transport
Key Performance Indicator Key Activity Target Dates 2008/09 Budget
Shareholders compact s / Performance Agreements Strategic plans / Corporate Plans Evaluate and align submitted Strategic / Corporate Plans with DoT strategic goals and priorities annual revision  Revise and facilitate signing of Shareholders Compacts/Performance Agreements annual revision July 08      Aug 08
Effective coordination of PE activities in Border Control Clarify roles and mandates of PEs. Aug 08
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Department of Transport
Department of Transport
Management Services
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Quick Wins for 2008/09
Department of Transport
Key Performance Indicator Key activities Target Dates 08/09 Budget
Reduction in vacancies to 17 by March 2009 Consultation with EXCO and organized labour on amendments to policies and processes Formulation of a Retention Strategy June 2008 June 2008 R300,000.00
Enterprise Content Management Solution (ECM) Pilot deployed in the selected offices. File plan drafted June 2008 (Pilot) R5m
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Quick Wins for 2008/09
Department of Transport
Key Performance Indicator Key activities Target Dates 08/09 Budget
Accessibility of DOT information (i.e. email, voice, data etc) Upgrade of DOT Local Area Network (LAN) and implementation of Virtual Private Network (VPN). July 2008 R8m
Compliance with the Security Policy and Physical Security Standards Conduct physical security assessment, formulate implementation plan. Implement measures for physical security and access control Sept. 2008 March 2009 R4m
Enhanced Reception Service that facilitates Citizen and Stakeholder access to documentation and information Formulate a plan for information flow, logistics, and distribution of information. July 2008 R50,000.00
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Department of Transport
Financial Services
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Department of Transport
Quick Wins for 2008/09

Key Performance Indicator Key Activities Target Dates 08/09 Budget
Output Complete financial statements of the drivers license card Trading Entity for audit and publish Annual Report Output Complete financial statements of the drivers license card Trading Entity for audit and publish Annual Report Output Complete financial statements of the drivers license card Trading Entity for audit and publish Annual Report Output Complete financial statements of the drivers license card Trading Entity for audit and publish Annual Report
Financial statements submitted for audit Annual Report completed Records written up for 2008 Financial statements Audit Committee review Annual report completed April 2008 20 May 2008 23 May 2008 30 August 08 Trading Entity
Output Operationalise the driving license card Trading Entity Output Operationalise the driving license card Trading Entity Output Operationalise the driving license card Trading Entity Output Operationalise the driving license card Trading Entity
Trading Entity complies with PFMA New service provider Monthly reports Audit Committee appointed Access to e NaTIS in place April 2008 From April 2008 23 May 2008 May 2008 Trading Entity
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Department of Transport
Quick Wins for 2008/09 (continued)

Key Performance Indicator Key Activities Target Dates 08/09 Budget
Output Oversee contract management in the Department Output Oversee contract management in the Department Output Oversee contract management in the Department Output Oversee contract management in the Department
Contract management overseen and reported on Contract awarded Monthly reports Database established Relevant staff trained Contracts managed properly April 2008 May 2008 July 2008 Sept 2008 Sept 2008 To shift funds
Output Control environment risk assessment Output Control environment risk assessment Output Control environment risk assessment Output Control environment risk assessment
Report on the risk assessment Report and create awareness Update risk register June 2008 July 2008 R300,000
Output Incorporate risk management in Performance Agreements Output Incorporate risk management in Performance Agreements Output Incorporate risk management in Performance Agreements Output Incorporate risk management in Performance Agreements
Amended Performance Agreements Risk Register referenced Information to be taken on Update Agreements Cross refer risk register May 2008 June 2008 July 2008 IC
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Department of Transport
Quick Wins for 2008/09 (continued)

Key Performance Indicator Key Activities Target Dates 08/09 Budget
Output Anti-corruption implementation plan Output Anti-corruption implementation plan Output Anti-corruption implementation plan Output Anti-corruption implementation plan
Availability of Anti-corruption implementation plan Develop implementation plan Implement the plan May 2008 March 2009 IC
Output Implement BarnOwl audit software Output Implement BarnOwl audit software Output Implement BarnOwl audit software Output Implement BarnOwl audit software
Implementation of audit software trained staff Train staff Electronic / automated audit working papers April 2008 April 2008 R200,000
Output Conduct performance audits Output Conduct performance audits Output Conduct performance audits Output Conduct performance audits
Quality and timely performance audits Conduct performance audits for 5 areas in Audit Plan April 2008 to January 2009 IA
Output Outsource Information Technology audit functions Output Outsource Information Technology audit functions Output Outsource Information Technology audit functions Output Outsource Information Technology audit functions
Quality Information Technology audits Two risk based Information Technology audit reports June and November 2008 R500,000
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Department of Transport
Office of the DG
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2008/09 Business Plan
KPI Key Activities Target Dates 08/09 Budget
Timeous and comprehensive submissions to Cabinet, Makgotla, TL, COTO, MinMEC Facilitate compliance with prescribed formats Manage comprehensive submissions within timeframe Monthly 100,000
Comprehensive and timeous replies to PQ Manage submission of replies Confirm compliance with agreed format Monthly
Implementation of Parliament resolutions Convey Parliament decisions within 24hrs Govern implementation
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2008/09 Business Plan
Output Departmental 3 yr Strategic Plan and
Annual Report
KPI Key activities Target Dates 08/09 Budget
DoT Strategic Plan tabled in Parliament within stipulated timeframes Optimize DoT strategic plan based on government priorities, budget, functional mandate and resources available Publish and table to Parliament April 08 400,000
Evaluation of quarterly performance against plan Coordinate progress evaluation of each programme performance Summarize DoT overall performance Quarterly
DoT Annual Report tabled in Parliament according to prescripts and timeframe Collate and analyze information on annual performance per program Develop and table report to Parliament Sept 08
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2008/09 Business Plan
Fully functional ME system for DoT Flagship
Projects
KPI Key Activities Target Dates 08/09 Budget
Flagship project committee set up and list of flagship projects approved Institute project reporting framework Establish criteria for flagship projects Evaluate progress, make recommendation and report to EXCO April 08 100,000
Close-out report of completed flagship projects Submit close-out report to EXCO within 1 mth of project completion Develop and communicate lessons learnt guidelines Bi-annually
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Department of Transport
Communications
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Quick Wins for 2008/09
Output KPI Key Activities Target Dates 2008/09 Budget
Implement a communications programme which highlights strategic priorities World Transport Operational Plan Share information on 2010 economic opportunities Organize road shows to all 2010 host cities Stakeholder engagement (transport operators, public and business formations) Package information on available economic opportunities May to March 2009 R2m
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Quick Wins for 2008/09
Output KPI Key Activities Target Dates 2008/09 Budget
Rail Infrastructure and passenger rail safety Intense stakeholder/ commuter engagement on rail safety related issues Organise and engage rail commuter forums issues based interaction, site visits to projects and launches of SAPS contact points April to March 2009 R500 000
Rural Transport Strategy and Shova Kalula Highlight roll-out of IRMA (in selected municipalities) and distribution of bicycles Organise community events regarding distribution of bicycles and establishment of bicycle shops August to March 2009 R3m
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Quick Wins for 2008/09
Output KPI Key Activities Target Dates 2008/09 Budget
Intensified messaging on Arrive Alive Campaign Hard-hitting messaging on consequences of irresponsible road use (alcohol, speed, fatigue, non wearing of seatbelt and pedestrian safety) Heightened communication during peak periods (Easter and Festive season) Launch 2 new focused campaigns April to March 2009
Reposition SANWIT Launch of provincial charters Organise and market Conference Rebrand Sanwit coorporate identity Package information on BEE oppportunities for 20101 June to March 2009 R2m
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Department of Transport
Department of Transport
Programme1 Administration Ministry

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Quick Wins for 2008/09
Key Area Output Target Date
Improved interaction between the Minister, the Public Entities reporting to the Department of Transport and Parliament. Create a platform for a structured interaction between the Minister and the Chairpersons of the Boards of Public Entities.   Prepare briefing documents for the Minister.   Produce a report on the outcome of the meeting. April 2008
Hosting of the Ministerial engagement with the National Youth Leadership. Plan and develop a program for the engagement. Schedule the engagement on the Ministers and invite participants.   Hold the Meeting. April 2008 May 2008 June 2008
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Quick Wins for 2008/09
Key Performance Indicator Key activities Target Dates 08/09 Budget
To provide an opportunity for the Minister to interact with members of the public and front-line staff on service delivery challenges. Arrange visits to Services Centres.   Produce a report on the service delivery challenges experienced. June/Oct 2008 Nov 2008 R50 000
Project the positive role being played by Transport in the sector Ensure proactive media plans for all Ministry events October Transport Month, Budget Vote Speech, Road safety campaign, 2010 transport plan etc Manage and coordinate regular media briefings and content for the Minister As and when events happen
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Quick Wins for 2008/09
Key Performance Indicator Key activities Target Dates 08/09 Budget
Schedule bi-annual and quarterly meetings between staff, executive managers and the Minister    Organise events aimed at allowing the Minister to engage with stakeholders during the DoT Budget Develop a yearly schedule of meetings for staff, executive managers and the Minister.  Identify and book suitable venues and times for these meetings. Develop a programme for Ministers engagements Identify stakeholders to be targeted. Hold the event. Bi-annually quarterly May 2008 R90 000
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Department of Transport
Thank you
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