The MARC Format and Catalog Records

1
The MARC Format and Catalog Records

• University of California, Berkeley
• School of InformationIS 245 Organization of
  Information In Collections

2
Review

• History of Cataloging Codes
• ISBD areas
• ISBD punctuation

3
ISBD Areas

• Title and Statement of Responsibility
• Edition
• Material or type of publication specification
• Publication, Distribution (etc.)
• Physical Description
• Series
• Notes
• Standard Numbers

4
ISBD Punctuation

• Title Proper (GMD) Parallel title other title
  info / First statement of responsibility
  others. -- Edition information. -- Material. --
  Place of Publication Publisher Name, Date. --
  Material designation and extent Dimensions of
  item. -- (Title of Series / Statement of
  responsibility). -- Notes. -- Standard numbers
  terms of availability (qualifications).

5
Bibliographic Record

• Introduction to cataloging and classification /
  Bohdan S. Wynar. -- 8th ed. / Arlene G. Taylor.
  -- Englewood, Colo. Libraries Unlimited, 1992.
  -- (Library science text series).

6
Today

• MARC History
• MARC Format
• Access to MARC records
• MELVYL
• OCLC

7
MARC History

• NUC and LC Card Distribution Service
• Initial study for tape distribution began in 1964
• At first the service was English monographs only.
• Eventually formats for many other types of
  material and over 130 roman alphabet languages
  plus many non-roman languages

8
MARC History

• MARC was intended to be a communications format
  for the exchange of bibliographic information on
  tape.
• Based on the ISO 2709 Standard Format for
  Information Exchange and the ANSI Z39.2
  Information Interchange Format

9
MARC History

• MARC Bibliographic Format
• Format integration
• MARC Holdings format
• MARC Authorities format
• MARC Classification format
• MARC Community Information format
• Much of MARC available from http//lcweb.loc.gov/m
  arc/marc.html
• MARC 21 is the current version

10
MARC Bibliographic Materials

• The MARC bibliographic format contains data
  elements for the following types of material
• Books
• textual material that is monographic in nature.

11
MARC Bibliographic Materials

• Computer files
• information encoded in a manner that allows it to
  be processed by a computer or related machine,
  including both data stored in machine-readable
  form and the programs used to process that data.

12
MARC Bibliographic Materials

• Maps
• all types of cartographic materials, including
  sheet maps and globes.

13
MARC Bibliographic Materials

• Music
• printed music, manuscript music, nonmusical
  sound recordings, and musical sound recordings.

14
MARC Bibliographic Materials

• Serials
• items with a recurring pattern of publication,
  e.g., periodicals, newspapers, yearbooks.

15
MARC Bibliographic Materials

• Visual materials
• projected media, two-dimensional graphics,
  three-dimensional artifacts or naturally
  occurring objects, and kits. Used for archival
  visual materials when format or medium is being
  emphasized.

16
MARC Bibliographic Materials

• Mixed materials
• primarily archival and manuscript collections of
  a mixture of forms of material. Material may be
  monographic or serial in nature.

17
Structure of MARC Records

• LABEL or LEADER (24 bytes)
• Number of Characters in record
• Record status code
• Type of record code
• Bibliographic level
• Record structure information (indicators,
  subfield size, base address of data
• Encoding level
• ISBD, AACR II compliance
• Linked record code
• Entry map for directory

18
Structure of MARC Records

• Directory
• A series of 12 byte units, one for each field in
  the record
• Three bytes for field tag
• Four bytes for total number of bytes in the
  field (including indicators, field terminator and
  subfield codes.)
• Five bytes for the location of first byte of the
  field relative to the base address of data

19
Structure of MARC Records

• Variable Control fields (001, 005-009)
• Fixed fields (e.g. 007 and 008)
• Variable Data fields (010-899)
• Locally defined fields (9xx)

20
Structure of MARC Records

• 0XX Control information, numbers, codes
• 1XX Main entry
• 2XX Titles, edition, imprint
• 3XX Physical description, etc.
• 4XX Series statements
• 5XX Notes
• 6XX Subject access fields
• 7XX Name, etc. added entries or series linking
• 8XX Series added entries holdings and
  locations
• 9XX Reserved for local implementation

21
Raw MARC Record
000000000011111111112222 012345678901234567890123
01042nam 2200277 45000010012000000050017000120
08004100029010001700070 03500250008703500200011208
60016001321000037001482450075001852600049002603000
0420030949000500035150000500040150000530045165000
220050465000600052675200600 0586830005000646950003
500696950002600731998000700757CUBUGLAD97B1996061
31 84859.0830810 1917 dcu f eng
u ags 17000387 a(CU-BANC)ocm04680933
a(CU-BANC)GLAD97 aI 19.1610510aGilbert,
Grove Karl,d1843-1918.10aHydraulic -mining
dâebris in the Sierra Nevada /cby Grove Karl
Gilbert0 aWashington bU. S. Gov't Print.
Off.,c1917 a154 p. bill., maps, plates
c29 cm1 aGeological Survey professional
paper,vno.105 aAt head of title Department
of the Interior aMany of the plates printed
o n both sides of leaf 0aHydraulic mining.
0aGold mines and miningzSierra Nevada (Calif.
and Nev.). aUnited StatesbDistrict of
ColumbiadWashington9(1917) 0aGeological
Sur vey professional paper,vno.105
lBANCx1d\pf\aF868.S5.7b.G56
lENGIx220aTN 421b.G5 nCU
22
OCLC MARC
OLUC da gilb,hydr
Record 10 of 32 NO HOLDINGS IN UCB -
73 OTHER HOLDINGS OCLC 4680933
Rec stat c Entered 19790222
Replaced 19960515 Used 19980821 gt
Type a ELvl I Srce Audn
Ctrl Lang eng BLvl m Form
Conf 0 Biog MRec Ctry
dcu Cont GPub f
Fict 0 Indx 1 Desc i Ills ad
Fest 0 DtSt s Dates 1917, lt gt
1 010 gs17-387 lt gt 2 040 DLC c COA
d OCL lt gt 3 050 QE75 b .P9 no.105 lt gt
4 086 0 I 19.16105 lt gt 5 090 b lt gt
6 049 UCBB lt gt 7 100 1 Gilbert, Grove
Karl, d 1843-1918. lt gt 8 245 10
Hydraulic-mining dacebris in the Sierra Nevada
/ c by Grove Karl Gilbert. lt gt 9 260
Washington b U.S. Gov't Print. Off., c 1917.
lt gt 10 300 154 p. b ill., maps, plates
c 29 cm. lt gt 11 410 20 Geological Survey
(U.S.). t Professional paper - United States
Geological Survey v no. 105 lt gt 12 500
At head of title Department of the Interior.
lt gt 13 500 Many of the plates printed on
both sides of leaf. lt gt 14 650 0 Hydraulic
mining. lt gt 15 650 0 Gold mines and mining z
Sierra Nevada (Calif. and Nev.) lt
23
DLA (MELVYL) MARC
Note The full DLA format is no longer available
in MELVYL
1. ID 558332 BASE BW STS c REC am
ENC I DCF i ENT 790222 INT
REP GOV f CNF 0 FSC 0 INX 1 CTY dcu
ILS ad MEI FIC 0 BIO MOD
CSC CON LAN eng PD 1917 010
gs 17000387 ltBG,BW,CASgt 040 DLC c COA d
OCoLC d CU-WR ltBWgt 040 DLC c COA d m.c.
d CSFA ltCASgt 050 QE75 b .P9 no.105
ltBWgt 086 0 I 19.16105 ltBW,CASgt 086 I
19.16105 ltBGgt 100 1 Gilbert, Grove Karl, d
1843-1918 ltBWgt 100 10 Gilbert, Grove Karl, d
1843-1918 ltBG,CASgt 245 10 Hydraulic-mining
d_ebris in the Sierra Nevada / c by Grove Karl
Gilbert. ltBW,CASgt 245 10 Hydraulic-mining
d_ebris in the Sierra Nevada / c by Grove Karl
Gilbert ltBGgt 260 Washington b U.S.
Gov't Print. Off., c 1917. ltBWgt 260 0
Washington b U. S. Gov't Print. Off., c 1917
ltBGgt 260 0 Washington b U. S. Gov't Print.
Off., c 1917. ltCASgt 300 154 p. b ill.,
maps, plates c 29 cm. ltBW,CASgt 300 154 p.
b ill., maps, plates c 29 cm ltBGgt 410 20
Geological Survey (U.S.) t Professional paper -
United States Geological Survey v no.
105 ltBWgt 490 1 Geological Survey professional
paper v no.105 ltBGgt 490 1 United States.
Geological Survey. Professional paper -United
States Geological Survey v no. 105
ltCASgt 500 At head of title Department of
the Interior. ltBW,CASgt 500 Many of the
plates printed on both sides of leaf.
ltBW,CASgt 500 At head of title Department of
the Interior ltBGgt 500 Many of the plates
printed on both sides of leaf ltBGgt 650 0
Hydraulic mining ltBG,BW,CASgt 650 0 Gold mines
and mining z Sierra Nevada (Calif. and Nev.)
ltBG,BWgt 650 0 Gold mines and mining z Sierra
Nevada Mountains ltCASgt 752 United States b
District of Columbia d Washington 9 (1917)
ltBGgt 830 0 Geological Survey professional paper
v no.105 ltBGgt 830 0 Professional paper
(Geological Survey (U.S.)) v no. 105. ltCASgt
24
Sandburg - Raw MARC Record
01142cam 2200301 a 450000100130000000300040001300
50017000170080041000340 10001700075020002500092040
001800117042000900135050002600144082001600170 1000
03200186245008600218250001200304260005200316300004
90036850000400041 75200228004576500033006856500033
007186500024007516500021007756500023007 9670000210
0819 92005291 DLC19930521155141.9920219s1993
caua j 000 0 eng a 92005291
a0152038655 c15.95 aDLCcDLCdDLC
alcac00aPS3537.A618bA88 199300a811/.52220
1 aSandburg, Carl, d1878-1967.10aArithmetic
/cCarl Sandburg illustrated as an anamorphic
adventure by Ted Rand. a1st ed. aSan Diego
bHarcourt Brace Jovanovich,cc1993. a1 v.
(unpaged) bill. (some col.) c26 cm. aOne
Mylar sheet included in pocket. aA poem about
numbers and their characteristics. Features
anamorphic, or distorted, drawings which can be
restored to normal by viewing from a particular
angle or by viewing the image's reflection in
the provided Mylar cone. 0aArithmeticxJuvenile
poetry. 0aChildren's poetry, American.
1aArithmeticxPoetry. 1aAmerican poetry.
1aVisual perception.1 aRand, Ted,eill.
25
Sandburg - Display format

• 01142cam 2200301 a 4500
• 000
• 001 92005291
• 003 DLC
• 005 19930521155141.9
• 008 920219s1993 caua j 000 0 eng
• 010 a 92005291
• 020 a0152038655 c15.95
• 040 aDLCcDLCdDLC
• 042 alcac
• 050 00aPS3537.A618bA88 1993
• 082 00a811/.52220
• 100 1 aSandburg, Carl,d1878-1967.
• 245 10aArithmetic /cCarl Sandburg illustrated
  as an anamorphic adventure by Ted Rand.
• 250 a1st ed.
• 260 aSan Diego bHarcourt Brace
  Jovanovich,cc1993.
• 300 a1 v. (unpaged) bill. (some col.) c26
  cm.
• 500 aOne Mylar sheet included in pocket.
• aA poem about numbers and their characteristics.
  Features anamorphic, or distorted, drawings which
  can

26
Sandburg - MARCXML
lt?xml version"1.0" encoding"UTF-8"?gt ltcollection
xmlns"http//www.loc.gov/MARC21/slim"gt
ltrecordgt ltleadergt01142cam 2200301 a
4500lt/leadergt ltcontrolfield tag"001"gt
92005291 lt/controlfieldgt ltcontrolfield
tag"003"gtDLClt/controlfieldgt ltcontrolfield
tag"005"gt19930521155141.9lt/controlfieldgt
ltcontrolfield tag"008"gt920219s1993 caua j
000 0 eng lt/controlfieldgt ltdatafield
tag"010" ind1" " ind2" "gt ltsubfield
code"a"gt 92005291 lt/subfieldgt
lt/datafieldgt ltdatafield tag"020" ind1" "
ind2" "gt ltsubfield code"a"gt0152038655
lt/subfieldgt ltsubfield code"c"gt15.95lt/subf
ieldgt lt/datafieldgt ltdatafield tag"040"
ind1" " ind2" "gt ltsubfield
code"a"gtDLClt/subfieldgt ltsubfield
code"c"gtDLClt/subfieldgt ltsubfield
code"d"gtDLClt/subfieldgt lt/datafieldgt
27
Sandburg MARCXML (cont.)
ltdatafield tag"042" ind1" " ind2" "gt
ltsubfield code"a"gtlcaclt/subfieldgt
lt/datafieldgt ltdatafield tag"050" ind1"0"
ind2"0"gt ltsubfield code"a"gtPS3537.A618lt/su
bfieldgt ltsubfield code"b"gtA88
1993lt/subfieldgt lt/datafieldgt ltdatafield
tag"082" ind1"0" ind2"0"gt ltsubfield
code"a"gt811/.52lt/subfieldgt ltsubfield
code"2"gt20lt/subfieldgt lt/datafieldgt
ltdatafield tag"100" ind1"1" ind2" "gt
ltsubfield code"a"gtSandburg, Carl,lt/subfieldgt
ltsubfield code"d"gt1878-1967.lt/subfieldgt
lt/datafieldgt ltdatafield tag"245" ind1"1"
ind2"0"gt ltsubfield code"a"gtArithmetic
/lt/subfieldgt ltsubfield code"c"gtCarl
Sandburg illustrated as an anamorphic adventure
by Ted Rand.lt/subfieldgt lt/datafieldgt
ltdatafield tag"250" ind1" " ind2" "gt
ltsubfield code"a"gt1st ed.lt/subfieldgt
lt/datafieldgt
28
Sandburg MARCXML (cont.)
ltdatafield tag"260" ind1" " ind2" "gt
ltsubfield code"a"gtSan Diego lt/subfieldgt
ltsubfield code"b"gtHarcourt Brace
Jovanovich,lt/subfieldgt ltsubfield
code"c"gtc1993.lt/subfieldgt lt/datafieldgt
ltdatafield tag"300" ind1" " ind2" "gt
ltsubfield code"a"gt1 v. (unpaged) lt/subfieldgt
ltsubfield code"b"gtill. (some col.)
lt/subfieldgt ltsubfield code"c"gt26
cm.lt/subfieldgt lt/datafieldgt ltdatafield
tag"500" ind1" " ind2" "gt ltsubfield
code"a"gtOne Mylar sheet included in
pocket.lt/subfieldgt lt/datafieldgt
ltdatafield tag"520" ind1" " ind2" "gt
ltsubfield code"a"gtA poem about numbers and their
characteristics. Features anamorphic, or
distorted, drawings which can be restored to
normal by viewing from a particular angle or by
viewing the image's reflection in the provided
Mylar cone.lt/subfieldgt lt/datafieldgt
ltdatafield tag"650" ind1" " ind2"0"gt
ltsubfield code"a"gtArithmeticlt/subfieldgt
ltsubfield code"x"gtJuvenile poetry.lt/subfieldgt
lt/datafieldgt
29
Sandburg MARCXML (cont.)
ltdatafield tag"650" ind1" " ind2"0"gt
ltsubfield code"a"gtChildren's poetry,
American.lt/subfieldgt lt/datafieldgt
ltdatafield tag"650" ind1" " ind2"1"gt
ltsubfield code"a"gtArithmeticlt/subfieldgt
ltsubfield code"x"gtPoetry.lt/subfieldgt
lt/datafieldgt ltdatafield tag"650" ind1" "
ind2"1"gt ltsubfield code"a"gtAmerican
poetry.lt/subfieldgt lt/datafieldgt
ltdatafield tag"650" ind1" " ind2"1"gt
ltsubfield code"a"gtVisual perception.lt/subfieldgt
lt/datafieldgt ltdatafield tag"700" ind1"1"
ind2" "gt ltsubfield code"a"gtRand,
Ted,lt/subfieldgt ltsubfield
code"e"gtill.lt/subfieldgt lt/datafieldgt
lt/recordgt lt/collectiongt
30
(No Transcript)
31
Worldcat

• The public form of the OCLC database
• http//www.worldcat.org
• Advanced search
• Replaces old forms (OCLC direct, and via MELVYL)
• The following applies to the OLD versions

32
Searching OLD OCLC

• Use derived keys directly
• Use fin index search_value
• For Authority searches
• cho AF search

33
OCLC search keys (Numeric)

• an OCLC Number (OL or AF)
• bn ISBN (OL or AF)
• cd CODEN (OL)
• gn Government Document Number (OL)
• ln LC Control Number (LCCN) (OL or AF)
• mn Music Publisher Number (OL)
• sn ISSN (OL or AF)

34
OCLC search keys (Derived)

• da Derived Author/Title (OL)
• dc Derived Corporate Name (OL)
• dn Derived Name (AF)
• dp Derived Personal Name (OL)
• ds Derived Topical Term (AF)
• dt Derived Title (OL or AF)

35
Derived Keys Format

• TYPE FORMAT EXAMPLE
• Name/title 4,4
  mitc,gone
• Title 3,2,2,1
  lif,in,th,f
• Personal name 4,3,1 bach,joh,s
• Corporate Name 4,3,1 ener,off,o
• Conference Name 4,3,1 high,ene,p

36
OCLC Phrase Search Keys

• ti Title OL or
  AF
• pn Personal name AF
• co Corporate name AF
• cn Conference name AF
• su Subject AF

37
OCLC Searches examples

• fin ln 72-4519
• fin gn ga 11376109
• fin dt cat,of,th,m and yr 1980-81 and ft bks
• fin dp mich,jam,a and dt tal,of,th,s and yr 1946
  and ft bks
• sca ti journal of the american med

38
Limiting results

• set ft bks and yr 1985- and act
• gon,wi,th,w/1964
• year 1964
• decade 19xx
• range 1950-1960
• open ranges 1950- or -1950