Inter-Company Cash Application

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Inter-Company Cash Application

• By MIS Department

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What is Inter-Company Cash Application?

• When a Related Factory (e.g., JAR Kenya) or
  Vendor (e.g., MG Macao) closes a shipment, A/P
  records are created for the Purchaser (e.g.,
  Jordache) to the Factory or Vendor and (for
  Related Factories) from the Vendor to the Factory
• These A/P records can be selected by the paying
  company and sent electronically in a batch to the
  selling company
• The selling Factory or Vendor can then apply the
  cash batch to its corresponding A/R records
• (Skip to Main Menu)

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Sign On
Enter your User ID and Password here
Note User ID and Password are initially assigned
by MIS. You will be prompted to change it the
first time you login. The password field IS
case-sensitive.
Click OK
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Welcome
Click the check (or hit the Enter key) to proceed
Click here to proceed (Enter key)
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Select Application
Enter the Company number
Click the Daily Accounting button in the menu
If you dont enter a Company or enter the wrong
number, you will receive this error Click OK
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Daily Accounting Menu
Click A/R Inter-Company Cash Application
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Application Security
Enter your Application User ID here (2 letters)
Note If you do not have an Application ID you
must email hotline_at_jeans-wear.com to request A/R
Application Security
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View Batches
A list of cash batches (checks) entered by the
Purchaser (or Vendor, for Factories) will appear.
You should change the batch number to prevent any
more checks from being added to it
Right-click on the line
Click Select for Changing
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Change Batch Number
Delete the slashes (/) and change the last 2
digits of the batch number (leave the date)
01
Click OK
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Select Batch
The batch number has changed
To work with the batch, right-click on the line
Click Select and Return
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Select Check
Double-click on the check to select it
Click Select Check on the popup menu
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Active Error
If someone else is working with the batch this
error will appear
Click OK
Click Return to select another batch
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List of Open Invoices (NOT IN BATCH)
This is a list of open invoices. Do NOT select
anything!!! The invoices in the batch have
already been marked as paid (keyed off)
Click Review/Reset Keyed Off Items (F5)
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List of Invoices in Batch (Check)
Note that the Chk amt equals K/O inv and the
Balance is .00
This is a list of invoices in the batch.
Click Balanced and Update to process
You can match the invoice numbers in the Ref 1
column to the invoices in the AP batch document
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Out of Balance
Note that the Chk amt does not equal K/O inv and
the Balance is NOT .00
The Balanced and Update button is gone! What
happened?
This invoice was unchecked and is now listed as
UNPAID! Check the P column and press Enter to add
it back to the batch
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Batch Balanced
The screen returns to the list of checks.
Click Update Batch to finish applying cash
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What Happens Next?

• A/R records for the invoices in the batch are
  paid