HCV FSS Program Coordinator NOFA

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HCV FSS Program Coordinator NOFA

• For Fiscal Year 2008

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Eligible Applicants

• Only public housing agencies (PHAs) may
  apply.

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Purpose of the HCV/FSS Program

• Promote local strategies to coordinate rental
  subsidy, training and services to enable
  participants to obtain employment that leads to
  economic independence.
• Eliminate the need for cash welfare assistance.
• Build family assets through the FSS escrow
  account.

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Purpose of the HCV FSS NOFA

• PROVIDE FUNDS TO PAY FOR
• RENEWAL APPLICANTS Salaries of ongoing HCV FSS
  program coordinator and FSS homeownership
  coordinator positions.
• NEW APPLICANTS The salary of one HCV/FSS program
  coordinator per application.

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Role of the HCV/FSS Program Coordinator

• Assure that HCV FSS program participants are
  linked to training and services needed to achieve
  economic self-sufficiency

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Role of the HCV/FSS Homeownership Coordinator

• Support homeownership activities of
  families in the HCV FSS program.

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Funding for FY08

• Total available up to 49 million
• Maximum salary 66,000 per full-time coordinator
  position

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Ineligible Uses of Funds

• Funding cannot be used for training and/or
  services for families.
• Cannot be used to pay the salary of an FSS
  coordinator for a public housing FSS program.

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Ineligible Uses of Funds

• Cannot be used for non FSS HCV families.
• Not to be used for routine HCV functions that are
  reimbursed through HCV administrative fees.

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Application Deadline Date

• Electronic application must be received and
  validated by Grants.gov by 115959 pm on June
  12, 2008.
• Must apply electronically through Grants.gov or
  obtain waiver prior to due date.

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Electronic Application Waiver

• Directions for requesting a waiver are in the
  program NOFA.
• HOWEVER, IT IS HIGHLY UNLIKELY THAT ANY WAIVERS
  WILL BE GRANTED AUTHORIZING SUBMISSION OF A PAPER
  APPLICATION.

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Application Deadline Date

• If a waiver is obtained
• The application must reach HUD by the deadline
  date.
• There will be no 15-day grace period.
• See the General Section of the SuperNOFA.

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Electronic Registration andApplication

• For information on registration and application
  processes see
• 3/10/08 Federal Register Notice on early
  registration
• 3/19/08 Federal Register SuperNOFA General
  Section

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Electronic Registration andApplication

• Additional information sources
• Registration checklist and other information
  through www.hud.gov
• View webcasts on electronic registration and
  application submission on the HUD website.

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Electronic Registration andApplication

• All PHAs should sign up for the Grants.gov
  notification service.
• This is important!

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Registration Process

• Registration and submission are separate
  processes.

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Registration Process

• Five step registration process for first time
  registration takes approximately 10 days.
• Update/renewal required for applicants that
  successfully registered last year.

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Registration Update

• Applicants that successfully registered last year
  are required to update/renew their registration
  this year.
• This is an annual requirement.

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First Time Registration Process

• Obtain Data Universal Number System (DUNS)
  Number.
• Name and address information is validated by Dun
  Bradstreet (DB). See 3/10/08 FR Early
  Registration Notice and 3/19/08 General Section
  for detailed information.

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First Time Registration Process

• Carefully review your applicant information
  for accuracy when registering for DUNS because
  it will be used in later stages of the
  registration process.
• Wait 24 48 hours after receiving DUNS before
  going to next step so the number has time to be
  activated.

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First Time Registration Process

• 2. Register with the Central Contractor
  Registration (CCR)
• 3. Register with the Credential Provider

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First Time Central Contract Registration Process

• Authorized Organization Representative (AOR) must
  register with Grants.gov
• E-Business Point of Contact authorizes the AOR to
  submit grant application.

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Registration Process

• If you arent already registered or have not
  renewed your registration, BEGIN THE PROCESS
  IMMEDIATELY!
• Incomplete registration was the most common error
  under previous HCV/FSS NOFAs and resulted in
  applicants not receiving funding.

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Application Completion and Submission

• Instructions on how to download and submit an
  electronic application are on the HUD web site
  and in the 3/19/08 General Section.
• A full set of instructions on how to complete an
  application is at
• www.grants.gov/

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Electronic Application Package

• In FY 2008, HUD is using Adobe forms in the
  application packages. Applicants must download
  the free Adobe Reader 8.1.2 or the latest Adobe
  Reader version available from Grants.gov. (See
  3/10/08 early registration notice and 3/19/08
  General Section.)

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Electronic Application Package

• If you are using an incompatible version of Adobe
  Reader, you may receive a validation error.
• Also, if more than one person is working on the
  application package, all must be using the same
  software version.

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Electronic Application Package

• Once the Adobe Reader is installed, you can
  download the application package and
  instructions.

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Electronic Application Package

• To download the application and instructions,
  enter the CFDA Number, the Funding Opportunity
  Number OR the Funding Competition ID. DO NOT
  enter more than one of these numbers or you will
  get a message saying that the opportunity
  cannot be found.

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Electronic Application Package

• Do not download or attempt to upload the
  application using a USB flash drive (also called
  a key thumb or jump drive.)

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Electronic Application Instructions

• Download the application instructions . They
  include both the General and Program sections of
  the SuperNOFA plus forms that are not part of the
  application download but are included as elements
  of a complete application package.

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Electronic Application Package

• Forms contained in the Instructions download are
  available in Microsoft Office Word 2003 (.doc)
  Microsoft Office Excel 2003 (.xls) or Adobe
  (.pdf) formats.
• Note The pdf files are ONLY fillable forms and
  cannot be saved locally, unless you have Adobe
  Professional software version 6.0 or higher.

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Electronic Application Package

• To complete a form from either the Mandatory
  Documents or Optional Documents section of the
  Grant Application Package, you will have to first
  highlight and move the form over to the
  Submission box and then open the form. (This
  is a change from previous years.)

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Electronic Application Submission

• Use the form HUD-96011 if you have to fax a
  document.
• There are new fax numbers in FY 2008.
• Those numbers are [phone] and (215)
  825-8796

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Electronic Application Submission

• Upon successful submission, applicants will
  receive an e-mail notification confirming receipt
  and indicating that the application is being
  validated.
• The validation process will be completed in
  approximately 24 to 48 hours.

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Electronic Application Submission

• If the application does not pass the validation
  check, it will be rejected and the applicant
  notified of the reason for the rejected
  application.
• DO NOT ASSUME that the application has been
  successfully submitted until you receive the
  validation notice.

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Electronic Application Submission

• If a rejection notice is received, you must
  correct the error and resubmit.

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Changes in FY08 HCV/FSS NOFA

• There are few changes in FY08.
• In FY 2008, renewal application category has been
  expanded to include applicants last funded in
  FY05, FY06 or FY07.

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Changes, continued

• Prior to the application due date, applicants
  must submit an addendum to the agencys HCV
  program administrative plan that outlines
  reasonable steps the applicant will take to
  affirmatively further fair housing in the HCV/FSS
  program. (See III.C.3.g. of the program NOFA.)

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Changes, continued

• This year, applicants must submit EITHER a form
  HUD-2991, Certification of Consistency with the
  Consolidated Plan, OR a copy of the signed PHA
  Certification of Compliance for their current
  Annual PHA Plan.

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All PHA applicants must

• Administer their HCV FSS program in accordance
  with HUD regulations and requirements in 24 CFR
  part 984 and comply with existing HCV program
  requirements, notices and guidebooks.

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Eligible Applicants - RENEWAL PHAs

• Limited to applicants funded under the FY05, FY
  06 or FY07 HCV FSS NOFAs.

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Eligible Applicants - RENEWAL PHAs

• All renewal PHAs must have
• Hired a coordinator for the position to be
  renewed.
• Executed FSS contracts with families.
• Submitted FSS reports by completing section 17 of
  the HUD-50058 and transmitting to HUD.

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RENEWAL Joint Applicant PHAs

• Renewal PHAs originally funded as joint
  applicants may apply separately or with different
  PHAs and retain their renewal applicant status.
• However, they must meet the 25 HUD-approved FSS
  HCV FSS slot requirement. (FSS Action Plan.)

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Eligible Applicants - NEW

• PHAs not qualifying as renewal PHA applicants
  under this NOFA.
• Must have HUD approval to administer a HCV FSS
  program of at least 25 slots. (FSS Action Plan.)
• Can apply jointly to meet the 25 slot minimum.
  

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Eligible Applicants MTW Demo Sites with FSS
Programs

• PHA must administer an FSS program.
• PHA may request use of FSS slots reflected in the
  PHAs MTW Agreement instead of the number in the
  PHAs FSS Action Plan.

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Troubled PHA Applicants

• A PHA that is SEMAP troubled or has serious
  program management review, IG or IPA audit
  findings for its HCV or Mod Rehab program.

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Troubled PHA Applicants, continued

• If still troubled at the application due date,
  can apply only if the PHA submits an application
  that designates another organization or entity
  acceptable to HUD to administer the FSS program.

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Troubled PHA Applicants, continued

• If an applicant that is required to have such an
  agreement fails to submit the agreement with the
  application package, it will be treated as a
  technical deficiency that can be corrected.

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Maximum Positions RENEWAL PHAs

• The number of FSS program coordinator and FSS
  homeownership coordinator positions funded in the
  applicants most recent award from FY05, FY06
  or FY07, that have been filled.

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Maximum Positions NEW PHAs

• Up to one full time position.
• For joint applicants, up to one position per
  application, NOT one position for each PHA.

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Limitation on Renewal Award Increases

• Renewals limited to 1 increase over most recent
  award for the position unless a request for a
  higher increase is submitted to and approved by
  the applicants field office.

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Limitation on Renewal Funding Increases

• Applicants request for increase above 1 must be
  submitted to field office prior to application
  due date.

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Limitation on Renewal Funding Increases

• Request must include.
• Written justification plus at least 3
  comparables.
• Examples of acceptable reasons
• Need higher skill level or increase in hours
  from P/T to F/T.

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Code of Conduct

• Code of Conduct should be in your HCV
  Administrative Plan.
• Check the Hud Website at http//www.hud.gov/office
  s/adm/grants/codeofconduct/cconduct.cfm.

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Code of Conduct

• If your PHA is not listed, attach a copy of your
  Code of Conduct to your application or fax a copy
  using the fax cover sheet from your application
  package. Be sure to use the new fax .

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Selection of Applications for Funding

• If HUD receives applications for funding greater
  than the amount made available under the FY08
  HCV/FSS NOFA, HUD will divide eligible
  applications into priority categories as follows

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Funding Priority Category 1

• Eligible renewal PHAs with qualifying FSS
  homeownership programs with 1) a minimum of 20
  HCV FSS participants or graduates that purchased
  homes between October 1, 2000 and the NOFA
  publication date, AND, 2) an increase of at least
  ten (10) percent in the number of HCV FSS program
  participants between calendar years 2006 and
  2007.

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Funding Priority Category 1

• Data Source PIC/HUD-50058 or MTW report.

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Funding Priority Category 2

• Eligible renewal PHA applicants with qualifying
  homeownership programs and an increase in the
  number of HCV FSS program participants of at
  least ten (10) percent from calendar year 2006 to
  calendar year 2007.

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Funding Priority Category 2, continued

• (Data source HUD-50058 or MTW report)

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Funding Priority Category 3

• Renewal PHA applicants with programs that have
  families with positive escrow balances and/or

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Funding Priority Category 3

• Families that completed the HCV FSS contracts
  between December 31, 2006 and December 31, 2007.
• (Source HUD 50058 or MTW Report)

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Funding Priority Category 4

• New PHA applicants with HUD approval to implement
  an FSS program of at least 25 slots.
• Preference to Colonias PHAs.

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Funding Priority Category 4, Continued

• Colonias preference applies to
• PHAs in Texas, New Mexico, Arizona and California
  that outreach to Colonia communities in their
  jurisdiction.
• PHAs on Attachment A listing of program NOFA or
  subject to HUD determination.

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Funding Priority Category 4, Continued

• Any PHA not listed in Attachment A of the NOFA
  that believes it qualifies for the Colonias
  preference must submit a written request for a
  determination of eligibility to HUD prior to the
  application deadline date.

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Order of Funding

• Funding Category 1
• Preference to qualifying PHAs with highest
  program percentage increase.
• HCV program size used as tie breaker smallest
  HCV programs first.
• t.

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Order of Funding

• FUNDING CATEGORY 2
• First fund qualifying applicants with the highest
  HCV/FSS participant percentage increase.
• HCV program size will be tie breaker. Smallest
  HCV programs first.

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Order of Funding

• FUNDING CATEGORY 3
• First fund qualifying applicants with the highest
  positive escrow percentage.
• HCV program size will be tie breaker. Smallest
  HCV programs first.

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Order of Funding

• FUNDING CATEGORY 4
• Eligible new applicant Colonia PHAs first.
• Then HCV program size, starting with the smallest
  HCV programs first.

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Definitions that HUD will use in ranking
applications

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Qualifying FSS Homeownership Program

• Qualifying homeownership programs include the
  HCV program homeownership option as well as any
  other programs that prepare HCV FSS program
  participants for making the transition from
  renting to homeownership.

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Number of HCV FSS Program Participants

• The total of the PHAs HCV FSS program
  participants enrolled in FSS as of December 31,
  2007, plus the number of families that completed
  their FSS contracts between January 1, 2007 and
  December 31, 2007. (Data source PIC or
  applicable MTW report.)

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HCV Program Size

• The number of HCVs in a PHAs program as
  determined by HUD using Voucher Management System
  (VMS) data.
• Number used as tie breaker in funding
  applications

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HCV Program Size Increase Percentage

• A percentage calculated for renewal PHA
  applicants that have a higher number of HCV FSS
  participants in calendar year 2007 than in
  calendar year 2006.
• Used as ranking preference for priority 1 and 2
  applicants.

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Percentage of Families with Positive Escrow
Balances

• Number of HCV FSS families with positive escrow
  balances plus FSS program graduates as a
  percentage of HCV FSS families with FSS progress
  reports in PIC (Based on PIC data effective from
  12/31/06 through 12/31/07.) Used to rank
  Priority 3 applicants.

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Content of Application

• SF-424
• Facsimile Transmittal (HUD-96011)
• Lobbying Disclosure, SF-LLL (if appropriate)
• HUD-52651 (HCV FSS application)
• HUD-96010 Logic Model HCV/FSS

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Content of Application, Continued

• HUD-2880, Applicant/Recipient Disclosure Report
• HUD-2994-A, You are our Client Grant Applicant
  Survey

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Content of Application, Continued

• HUD-2991 Certification of Consistency with the
  Consolidated Plan OR a copy of the signed PHA
  Certification of Compliance for their current
  Annual PHA Plan.

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Content of Application, Continued

• Code of Conduct if applicant PHA not listed on
  HUD website as discussed earlier.

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Completing the Application Package

• Complete the SF-424 first.

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Completing the SF-424

• Federal Identifier, 5a. Use the PHA number of
  each applicant PHA (e.g., MD035 or AK002.
• Federal Award Identifier is the PHA number
  including the increment number for the last award
  (e.g., MD035V012 or AK002V005

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Completing the SF-424

• Renewal PHAs Select continuation for 2, type
  of application.
• New Renewal PHAs
• Enter proposed ACC effective and ending dates in
  17.
• 18, Estimated Funding Enter the amount
  requested in the FY08 FSS application in 18.a.
  and 18.g.

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Submitting the HUD-52651

• Correct version is dated 10/2006.
• See SuperNOFA General Section.

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Completing the HUD-52651

• Renewal PHAs Complete Parts I through IV.
• New Applicant PHAs Complete Parts I, II and V.

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Completing the HUD-52651

• Homeownership information reported in Part II, is
  just for HCV FSS family.
• A qualifying homeownership program may be one
  administered by your own PHA.
• It does not have to be Voucher Homeownership
  program option.

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Completing the HUD-2880, Applicant/Recipient
Disclosure

• Part I, Question 2. The 200,000 threshold
  applies to funding requested under this HCV/FSS
  NOFA. If the amount requested is less than
  200,000, dont complete the remainder of the
  form. A signature is needed at the bottom of the
  form.

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Completing the HUD-2991, Certification of
Consistency

• Jurisdiction If in doubt, check with Community
  Planning and Development Program staff in your
  local HUD field office.

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Logic Model

• A logic model must be completed and submitted by
  all applicants.
• See archived Logic Model training webcast on
  HUDs website.

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Logic Model

• The FY 2008 HCV/FSS Logic Model is in the
  Instructions Download of the HCV/FSS NOFA on
  Grants.gov.
• Print and read instructions thoroughly before
  completing the Logic Model.

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Logic Model

• When you download and open the eLogic Model,
  click on enable Macros.

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Logic Model

• Security read the instructions. You may have to
  adjust security settings.
• Click on tools, macro, security. (Need to use
  medium or low.)

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Logic Model

• DO NOT modify or change the Logic Model Excel
  file by adding additional tabs or worksheets.
• Save the Logic Model in the Excel format. DO NOT
  convert it to PDF.

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Logic Model

• Choices are presented under two broad categories
  1) Activities and Outputs and 2) Outcomes and
  Indicators.
• In each category, all choices are listed
  alphabetically.

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Logic Model

• Select the items from the drop down lists that
  reflect the activities and outcomes you plan to
  undertake and achieve in the 1-year reporting
  period of the funding you are requesting under
  this NOFA.

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Logic Model

• If you are asking for renewal of funding for a
  HCV/FSS Homeownership coordinator position that
  was awarded under a previous NOFA be sure that
  the goals and objectives in your Logic Model
  reflect homeownership activities with HCV/FSS
  families.

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Logic Model

• Submit the entire Logic Model form with your
  application. Although you will be completing
  only the Year 1 information, do not delete any
  unused portions of the form.

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Logic Model

• Attach the completed file to your electronic
  application package.

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Reporting Logic Model

• An annual Performance Report consisting of the
  updated Logic Model and answers to the Program
  Management and Evaluation Questions will be
  submitted electronically to the Public Housing
  Director in your local HUD field office no later
  than 30 days after the ending date of the
  one-year funding increment awarded under this
  NOFA.

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Reporting Logic Model

• For FY08 Logic Models, you will answer the
  management questions and explain any unmet goals
  on the form itself, at the Logic Model reporting
  tab.

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Reporting Logic Model

• The Logic Models of applicants funded under the
  FY08 HCV/FSS NOFA will be unlocked so they can
  be used for reporting purposes. These unlocked
  Logic Models will be returned to funded
  applicants prior to the date that reports are
  due.

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Reporting HUD-50058

• Applicants need to make sure that relevant FSS
  and homeownership activities have been entered in
  HUDs PIC data system.
• FSS activities are reported in section 17 of the
  HUD-50058
• Voucher Homeownership activities are reported in
  section 15 of the HUD-50058

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Reporting HUD-50058

• Accurate reporting of FSS data in HUDs PIC data
  system is essential for this application.
• This data will also be used for HUD and
  Congressional evaluations of the FSS programs
  effectiveness.
• PIC data effectiveness measures will be used to
  determine future funding levels for the FSS
  program.

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Reporting HUD-50058

• Contact the PIC coach in your HUD field office if
  you need help with HUD-50058 FSS reporting, or
  contact me and I will forward information to the
  appropriate staff.

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Reporting Racial and Ethnic Data

• For the HCV/FSS NOFA, the racial and ethnic data
  required to meet OMB requirements is obtained
  from the forms HUD-50058 that are submitted to
  HUDs PIC data system.
• The HUD-50058 has been determined to be
  comparable to the form HUD-27061, Racial and
  Ethnic Data Reporting Form.

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REMEMBER!

• Read the FY08 NOFA carefully.
• Base application on the current NOFA requirements
  and forms, not on a previous application in your
  files.
• Follow SuperNOFA instructions for registration
  and electronic submission of application.

106
Contact Information

• Public and Indian Housing Information and
  Resource Center at 1-800-955-2232
• Kathryn Greenspan, Program Office (202)
  402-4055
• Pamela Allen, GMC [phone], X7650