Effective PowerPoint Presentations

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Effective PowerPoint Presentations
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• Lee Andrew Hilyer, MLISSpring 2005

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Learning Objectives
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Note You should be familiar with Windows 2000 or
XP in order to achieve maximum success!

1. Become familiar with the PowerPoint interface
2. Discuss some important concepts
3. Create your own PowerPoint presentation
4. Use templates, animation schemes and transitions
   in your presentations
5. Learn the basics of slide show control
6. Learn some techniques to make your presentations
   more professional

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Concepts Definitions

• slide
• workspace
• notes pane
• outline pane
• objects (text boxes, shapes, lines, photos)

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Notes Pane
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Create your own presentation!
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• Title Slide
• Bulleted List
• Text Content
• Simple Chart
• Blank (Use the Drawing tools)
• Ending Slide

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Templates
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• Use templates to add some pizzazz to your
  presentations.
• Use carefully! Watch out for style over
  substance.
• Make sure template is appropriate to your subject
  and to your audience.
• You can also create your own template to reuse in
  future presentations.

For presentations/slides, use light text on a
dark background
For handouts/transparencies, use dark text on a
light background
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Animations
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• Text can fly in from any direction.

• Text can appear letter-by-letter...

• Or, word-by-word.

• In most instances, avoid sound effects or use
  other sources such as CD tracks.

• Use sparingly to emphasize or highlight important
  points.

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Bad Animation

• Do not use distracting animation
• Do not go overboard with the animation
• Be consistent with the animation that you use

www.iasted.org/conferences/ formatting/Presentatio
ns-Tips.ppt
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Transitions
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• Transitions affect an entire slide
• Use them with a single slide for emphasis...
• Or with an entire presentation for polish,
  especially if the presentation is destined for a
  kiosk or other unattended display

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Slide Show Controls
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• Avoid fumbling with a mouse use ltF5gt to begin a
  slide show.
• Use ltEscgt to end a slide show.
• Press B to display a black screen.
• Press W to display a white screen.
• Press A to access additional slide show
  controls.
• Press ltF1gt to view available slide show commands.

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Design Tips
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• Generally, no more than six (6) words per line
• In most cases, no more than six (6) lines per
  slide
• One or two (1 or 2) concepts per slide
• Avoid background patterns that can make slides
  hard to read (gradient fills, especially).
• Limit use of special effects
• ALWAYS include an end slide.

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Presentation Tips
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• Do NOT read every word from every line of every
  slide. BORING!!!!
• Practice your entire presentation several times,
  either alone or with an audience.
• Time yourself (2 minutes per slide) adjust as
  necessary.
• If possible, visit the room where youll be
  presenting beforehand.
• Have a glass of water handy for when your throat
  gets dry.

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More Tips
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• Slow down your rate of speech and avoid
  distracting gestures or speech patterns
• Make eye-contact with your audience and avoid
  turning your back on your audience if possible.
• If using a laser pointer, dont wiggle it around
  ANNOYING!!! In fact, try not to use one at all.
• Darken the screen during long pauses.
• Clear a slide after discussing it.
• Never say I hope I havent bored you today or
  something similar.

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Final Thoughts
Good content makes a good presentation.
Consider

• Is PowerPoint the best tool for my presentation?
• Is a presentation even necessary? Would a short
  meeting or written report work better?
• For technical or statistical data, consider a
  handout instead of, or in addition to a
  presentation.

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Questions?
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• Lee Andrew Hilyer, MLISPhotocopy/Interlibrary
  Loan Department713-799-7105lhilyer_at_library.tmc.e
  du

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Thanks for Coming Today!
Please be sure to fill out the evaluation
form!Your comments are important!
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Bibliography
Ross, Catherine S. and Patricia Dewdney.
Communicating Professionally. 2nd ed. New York
Neal-Schuman, 1998. In TMC Library. Presentatio
n Tips from Dale Carnegie. http//office.microsof
t.com/assistance/2002/articles/ppTipsForPresenting
.aspx Teaching Well with PowerPoint
http//www.nd.edu/learning/powerpoint/(Note
especially the section entitled Workshop
Handouts (PDF) Siwinski, Carol. Rubric for
Multimedia Presentation http//www.ga.k12.pa.us/
curtech/WEBQPRE/assesspp.htm Microsoft Office
Assistance Center http//office.microsoft.com/Assi
stance Hadfield-Law, Lisa. Effective
Presentations for Health Care Professionals.
Oxford Butterworth-Heineman, 1999. In TMC
and TDB Libraries.