FCAT Writing Assessment Training

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FCAT Writing AssessmentTraining

• February 2008

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2008 FCAT Writing Administration Schedule
Day 1 Tuesday February 12 Day 1 Tuesday February 12 Day 1 Tuesday February 12
Grades 4, 8, 10 Writing Prompt Session 1 45 minutes
Grades 8, 10 Writing Multiple-Choice Session 2 40 minutes
Grades 8, 10 Writing Multiple-Choice Session 3 40 minutes
Day 2 Wednesday February 13 Day 2 Wednesday February 13 Day 2 Wednesday February 13
Grade 4 Writing Multiple-Choice Session 2 40 minutes
Grade 4 Writing Multiple-Choice Session 3 40 minutes
Grades 4, 8, 10 Make-Up Testing Varies
Day 3 Thursday February 14 Day 3 Thursday February 14 Day 3 Thursday February 14
Grades 4, 8, 10 Make-Up Testing Varies
Day 4 Friday February 15 Day 4 Friday February 15 Day 4 Friday February 15
Grade 4 Make-Up Testing Varies
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Whats New for 2008

• Possession of Electronic Devices is cause for
  invalidation. Possession is considered within
  arms reach
• Grade 8 and 10 test books, not the answer books,
  now contain the writing prompt
• The planning sheet is now a perforated page in
  the Grades 8 and 10 Writing SSS Test Books it
  will continue to be a separate handout for Grade
  4
• Students that were in grade 9 last year for the
  first time must take the FCAT Writing
  Assessment. Because of this, there will be only
  one writing prompt for grade 10. Grade 4 and 8
  will continue to have one of two possible prompts
  

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Reminders for 2008

• FIVE elements MUST be correct to use a
  preidentified document
• students last name
• student ID number
• district number
• school number
• grade level
• Only the last 4 digits of a student's Social
  Security Number (XXXXX1284X) will be printed on a
  label.

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Reminders for 2008

• Test Group Codes will be used for Grades 8 10
• Schools must adhere to the testing schedule in
  the manual and in these training materials.
• 1st time 9th graders in 2006-07 that were
  promoted to grades 11 or 12 without taking the
  writing test, must take it in 2007-08.
• Ensure that no stray marks are recorded on the
  answer sheets, especially on the timing tracks.

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Reminders for 2008

• If a student starts a test and leaves without
  finishing (for an appointment, illness, etc.),
  he/she will NOT be allowed to complete the test.
• Test administrators are required to use ALL of
  the allotted time in each session and should not
  end a session early.
• Test Administrators may not administer the test
  to family members.
• ALL comment forms will be available ONLINE only
• Writing Prompt must be given to all students in
  attendance on Day 1 of testing.

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Special Groups

1. Home Education Students 9998
2. McKay Scholarship Students 3518
3. Hospital/Homebound Students 0601
4. Connections Academy Virtual SchoolDistrict 78
   School 0700
5. Florida Virtual Academy Virtual SchoolDistrict
   79 School 0801

Scores not aggregated with district or school
data. Materials must be packaged separately for
return and scoring.
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Accommodations

• Who is eligible?
• ESE students with current IEPs
• Students classified under Section 504
• English Language Learners (ELL) students
• Reasons for accommodations
• Arrangements made in advance

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Administration Accommodations (Appendix A)

• ESE/504 students
• Presentation
• Responding
• Scheduling
• Setting
• Assistive Devices

• ELL students
• Flexible setting
• Flexible scheduling
• Flexible timing
• Assistance in heritage language
• Dictionary

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Preidentified Information

• If the following information on the label is
  correct, the label may be used
• Student Name
• Student ID Number Use the students External
  Number from TERMS
• District AND School Number and
• Grade Level
• Do Not Use Label if this information is NOT
  correct
• If other information is incorrect, you may use
  the label,
• Hand-grid any missing information
• Make sure students receive the document with the
  correct preidentified label affixed

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Test Invalidation Security Procedures
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Test Invalidation

• Defective Answer Document
• Wrong Pre-ID information
• Label placed over another label
• 4) Cheating or disruptive behavior
• 5) Illness during testing OR Incorrect time

• Grid DNS
• Transcribe
• New Folder
• SAME prompt

Invalidate that Session
DecisionSubmit w/enough time OR DNS with not
enough time
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Test Security

• DO NOT
• Read, reveal, or copy writing prompts, passages,
  test items, or contents of answer folders
• Interpret or read writing prompts, test items, or
  passages for students
• Change or interfere with student responses
• Read or copy student responses
• Cause achievement of students or schools to be
  inaccurately measured or reported

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Test Security

• Never leave test documents unsecured
• Keep test documents in locked storage
• Collect materials daily and count each time they
  change hands
• Record security numbers
• ALL School Coordinators, Test Administrators, and
  Proctors must sign a FCAT Administration and
  Security Agreement found in Appendix C

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Security Numbers

• Track materials using security numbers
• Note unused answer documents
• Document number ranges each time the materials
  are distributed and collected
• Record security information in the Writing
  Security Checklist
• Test Administrators IMMEDIATELY report any
  missing materials to School Coordinator

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Writing Security Checklist
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Administration Record

• Test Administrators must maintain the following
  information
• ALL Students Assigned to Testing Room
• Attendance Information
• (P) Present
• (PI) Present but Invalidated
• (A) Absent
• (W) Withdrawn
• Test Group Code (Grades 8 10)
• Security Number(s) Assigned to Each Student
• Found at www.ctb.com/fcat

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Missing Materials/Security Breach

• Initiate a thorough investigation
• School Coordinators IMMEDIATELY contact
  Student Assessment staff at
  [phone]
• Principal generates letter of explanation on
  school letterhead
• Letter sent to Area Superintendent and cc to
  Director of Student Assessment within 2 days

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Test Administrator Responsibilities
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Test Administrator Responsibilities

• Before Testing
• Read manual and attend training
• Sign and return Test Administration and Security
  Agreement form
• Prepare room for testing
• Prepare Administration information
• Assemble materials
• Prepare and verify student grid sheets

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Test Administrator Responsibilities

• During Testing
• Distribute materials
• Read scripts verbatim
• Post start and stopping times
• Complete FCAT Security Log
• Maintain Security
• Supervise Administration- Move around room

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Test Administrator Responsibilities

• After testing
• Remove planning sheets
• Verify you have all Administration info
• Check and record security numbers
• Notify School Coordinator of any missing
  materials
• Check student information, remove straymarks,
  check DNS and UNDO bubbles
• Complete Test Administration Security Log and
  Administration Record
• Group to be scored per instructions on pg.
  66-67
• Complete Test Administrator Comment Form
  www.ctb.com/fcat

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Test Administrator Material Return

• Use Appendix C cover sheets in the following
  order
• Absent Students answer documents (Make-Up
  Testing)
• TO BE SCORED Answer Documents (School, Home
  Education, McKay, Opportunity, Hospital/Homebound,
  CTC Scholarship and Virtual School)
• Administration Manual
• Planning Sheets (used and unused)
• Test Administration Security Log
• Administration Record
• Record of Security Numbers
• NOT TO BE SCORED answer documents

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School Coordinator Responsibilities
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School Coordinator Responsibilities

• Before Testing
• Receive Inventory Test Materials
• Track Security Numbers
• Affix Student Labels
• Prepare for Administration Accommodations
• Train Test Administrators
• Assign Group Test Codes (Grades 8 10)
• Assign Train Proctors
• Sign Collect Test Administration and Security
  Agreement Forms

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• Three options for collecting materials
• Option A Students close the test book and sit
  quietly with materials in front of them until
  everyone has finished.
• Option B Students raise their hands when
  finished Test Administrators collect materials.
  Students sit quietly until everyone has finished.
• Option C Students raise their hands when
  finished Test Administrators collect materials.
  Students are permitted to read a book, but may
  not write, until everyone has finished.

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School Coordinator Responsibilities

• After Testing
• Verify Return of all Secure Materials
• Complete Security Checklist and verify all
  materials have been returned
• Notify Student Assessment of any missing
  materials
• Copy ALL completed Security Checklist, Security
  Logs and Administration Records
• Check Comment Forms
• Check DNS Bubbles
• Complete on-line School Coordinator Comment Form
  www.ctb.com/fcat

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Material Packing Return
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Preparing Materials for Return

• Separate and Stack materials in this order
• School TO BE SCORED Answer Documents
• Hospital/Homebound (0601), Home Education (9998),
  McKay Scholarship (3518), Connections Academy
  (78/0700), and Florida Virtual Academy (79/0801)
  TO BE SCORED Answer Documents
• ALL NOT TO BE SCORED Answer Documents
• ALL Planning Sheets
• All Administration Records
• All FCAT Writing Security Logs
• Original Security Checklist

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School Coordinator Material Return

• Package School TO BE SCORED Materials
• Complete a Document Count Form for each grade
  level
• Complete an Answer Document Return Summary Form
• Prepare Paper Bands
• Package Hospital/Homebound, Home Education, McKay
  Scholarship TO BE SCORED Materials
• Complete a Document Count Form for each group by
  grade level
• Complete a separate Answer Document Return
  Summary for each group
• Prepare a separate set of paper bands for each
  group
• Prepare Connections Academy Virtual School
  Envelopes
• Prepare NOT TO BE SCORED Materials
• Make copies of ALL document count forms for your
  records

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Preparing Paper Bands
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RED Label Shipment TO BE SCORED

• TO BE SCORED Connections Academy Envelope(s)
• TO BE SCORED Florida Virtual School Envelope(s)
• McKay Scholarship Answer Document Return Summary
  Form, followed by McKay Scholarship Document
  Count Form(s) and banded stacks of TO BE SCORED
  Answer Documents by grade
• Home Education Answer Document Return Summary
  Form, followed by Home Education Document Count
  Form(s) and banded stacks of TO BE SCORED Answer
  Documents by grade
• Hospital/Homebound Answer Document Return Summary
  Form, followed by the Hospital/Homebound Document
  Count Form and banded stacks of TO BE SCORED
  Answer Documents by grade
• Your schools Answer Document Return Summary
  Form, followed by your schools Document Count
  Form and banded stacks of TO BE SCORED Answer
  Documents by grade
• Seal box(es), affix RED label, and number
  box(es).
• All TO BE SCORED Materials must be returned in a
  RED-labeled box.

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YELLOW Label Shipment NOT TO BE SCORED

• Place ALL NOT TO BE SCORED materials in box(es),
  including
• Any Unused Answer Documents
• Test books without answer spaces
• Invalidated Answer Documents (with both DNS
  bubbles gridded)
• Seal box(es), affix YELLOW label, and number
  box(es)
• All secure test materials must be returned in the
  REDlabel or YELLOWlabel boxes.

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Unlabeled Boxes District Coordinator Only

• ALL Planning Sheets (used and unused)
• Completed ORIGINAL Security Checklists
• ORIGINAL Administration Records
• ORIGINAL Test Administration Security Logs
• Non-secure materials (Manuals, unused paper
  bands, unused Document Count Forms, unused return
  labels and unused paper bands, unused LP and
  Braille non-secure materials)
• Write District Coordinator ONLY on box(es)

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Material Return Chart Label Color
Calibration TO BE SCORED Answer Documents BLUE
TO BE SCORED Answer Documents RED
NOT TO BE SCORED Materials YELLOW
Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and braille notes) WHITE
Non-secure Materials (manuals, unused paper bands, unused Document Count Forms, unused braille paper, etc.) Planning Sheets (used and unused) Original Administrative Materials? Records of Required Administration Information ? FCAT Security Logs No Return Label Mark Boxes District Coordinator ONLY
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Material Return

• Warehouse staff will pick-up all
  FCAT Writing Materials
• Middle High Schools Friday, February 15th
• Elementary Schools Centers Tuesday, February
  19th