PowerPoint for Macs:

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PowerPoint for Macs Building Image Intensive
Presentations
Julia Simic University of Oregon VRC 2006
Version PowerPoint 2004 for Mac
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Goals

• Set slide format and color schemes
• Insert and edit images
• Insert text boxes
• Create simple graphics arrows, lines, circles
• Re-order images in a slide
• Re-order slides
• Save a presentation for classroom use
• Reformat a presentation for student review
• Compress the images in a presentation
• Give your presentation

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Workspaces
Slide Pane
Slide Index
Notes Pane
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The Formatting Palette
Tabs
Access the Formatting Palette by clicking on the
Formatting Palette button on the main toolbar
All of the tools on the Formatting Palette can
also be accessed from the menus and most from
the main toolbar, too!
The Formatting Palette will change depending on
what kind of object is selected. These three
sub-palettes will always be visible.
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Formatting the presentation
Images look best on dark gray or black
backgrounds that dont compete with colors in
the pictures. Text needs to stand out from the
background, but keep in mind that should a
student wish to print out the presentation for
study, white text will disappear. Giving yourself
the freedom to place pictures and text where you
want them will help you think beyond the
two-image comparison paradigm.
Recommendations

• Black backgrounds
• Bright colored texts
• Blank or title-only slide templates

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Format the layout, background and text
Change the Slide Layout to blank
Choose Custom Scheme to pick your colors
Choose the Background and Text and lines elements
and change their colors. Click Apply to All
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Add a New Slide
Choose a slide layout.
New blank slide
New slide with title bar at top

• A blank slide will appear in the Slide Pane.
• A new slide icon will also appear next in
  sequence
• in the Slide Index.

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Inserting Images

• Use fairly large images to being with--you can
  always size
• them down, but you cannot make them bigger.
• 600 pixels on the long side minimum!
• Use jpg images whenever possible--other image
  formats
• can be unwieldy

Click the Insert Picture from File button and
browse for your image
The picture will automatically be centered in
the slide
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Editing Images
Click on an image to get its handles. Moving
the corner handles will resize the image while
keeping its aspect ratio. Moving the side
handles will deform the image.
Corner handle
Side handle
Move the image around the slide by clicking and
dragging within the picture
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Cropping and tweaking
Click on the crop tool. Use the handles to
reframe the image.

• Use the Adjust tool to balance
• the color of the image.
• Use the Brightness and Contrast
• to further adjust the image
• Make sure the image you want
• to edit is selected (the
• handles are showing)

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Insert a Text Box
Click on the Text Box tool. Then click on your
slide. A box will appear with a cursor in it.
Just start typing.
Move and resize the text box just like you would
an image, using the handles that appear around
the perimeter.
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Formatting text
Highlight the text in the text box
Use the Font sub-palette to format your text
Use the other tools to further format the text
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Hyperlinks
Add clickable text, or make an image a hyperlink
by selecting the object and using the Hyperlink
sub-palette.
Choose URL to enable connection to a web page
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Adding Lines and Arrows

• Click on the line or arrow tool. In the slide,
• click and drag a line. When you release
• the mouse, a line or arrow will appear with
• handles at both ends.
• Edit the length by clicking and dragging
• the handles.
• Move by grabbing the line or arrow in the
• middle and dragging.

Edit the size and color using the Colors,
Weights, and Fills sub-palette
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Adding Circles
Choose the Donut shape. Click and drag a circle.
Adjust the thickness of the circle by clicking
and dragging the yellow handle on the inside of
the donut.
Change the color by changing the Fill Color AND
the Line Color
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Re-order Images
If you have multiple images overlapping on a
slide and wish to change the order in which they
appear, choose the Layering tool
Click on the image you want on top and choose
Bring to Front
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Re-ordering slides
Click and drag the slide icons in the Slide Index
into any position
OR
Use the Slide Sorter View to click and drag the
slides into place
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Saving Presentations for Classroom Use
Choose Save As from the file menu
Click the Options button
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Change the dpi to 96 and save the presentation
These settings will remain as you left them the
next time you open PowerPoint.
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Reformat a Presentation for Student Review
Assume that your students dont know how to
reformat the presentation themselves.
Change the background color to white, and Apply
to All.
Your bright colored text should still be readable
Remember not to overwrite your original
presentation! Rename the review version!
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Save disk space with image compression (optional)
Choose File gt Save As
Remember not to overwrite your original
presentation! Rename the compressed version!
Click the Options button
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Depending on the quality of the images you
used, compression may save significant space.
Choose 72 dpi (screen resolution)
Compress graphics files to High or Medium quality
The next time you open PowerPoint, these settings
will be in place. Reset them to 96dpi and no
compression!
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Give your Presentation
Enter into Slide Show mode by using the Slide
Show menu or clicking the Screen button below the
Slide Index

• Move forward by
• Clicking the mouse
• Space bar
• Page Down
• Right arrow
• Down arrow

• Move back by
• Delete
• Page Up
• Left Arrow
• Up Arrow

Exit the presentation by pressing Esc
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• Good things about PowerPoint
• Versions exist for both PC and Mac
• Presentations are platform neutral
• Relatively small file size

• Bad things about PowerPoint
• Mac and PC versions differ significantly
• Re-encodes images