Emergency Management Elements

1
Emergency Management Elements

• Command, Control, and Communications
• Life Safety
• Property Protection
• Recovery and Restoration
• Administration and Logistics
• Community Outreach

2
Emergency Management Elements

• Command, Control, and Communications
• SomeONE has to be in charge
• Emergency Action Group
• Incident Commander
• First Aiders, Fire Brigade, HazMat Team
• Emergency Management Group
• Plant Manager, General Manager,
• Safety/Health Manager, Environmental Manager
• Public Relations, HR, Logistics

3
Emergency Management Elements

• Incident Command System
• Developed specifically for the fire service
• Can be applied to all emergencies
• Provides for coordinated response and a
• CLEAR Chain of Command for safe operations
• Incident Commander
• frontline management of the problem
• tactical planning and execution
• determines if outside assistance is needed

4
Emergency Management Elements

• The Incident Commander must have authority to
• assume command
• assess the situation
• implement the emergency plan
• determine response strategies
• activate resources
• order evacuation
• declare the incident is over

5
Emergency Management Elements

• Emergency Operations Center
• communications equipment
• copies of emergency plan / EOC procedures
• blueprints, maps, status boards
• a list of EAG members and their duties
• technical information and data
• data/info management capabilities
• telephone directories
• back-up power, comms and lighting

6
Emergency Management Elements

• Emergency Operations Center
• THE centralized management center
• Where the EMG (decision makers) operates from
  during an emergency
• The ONLY location/source to override the IC
• Must be located in an area of the facility not
  likely to be involved in any of the Emergency
  Plan scenarios.
• An alternate should also be designated

7
Emergency Management Elements

• Other Command and Control issues
• Need a predetermined line of succession
• Define duties of personnel with assigned role
• Prepare checklists/procedures for each role
• Maintain logs
• Use security to isolate the involved area
• coordination of outside response

8
Emergency Management Elements

• Communications
• Cant stress this enough!
• Think about comms during a routine day, then
  think about them during an emergency
• Consider comms between
• the EAG and the IC
• the IC and the EOC/EMG
• the EOC and everyone else
• customers, neighbors, media, fire department

9
Emergency Management Elements

• Contingency Planning Communications
• Business/Recovery impact
• Prioritize communications
• Consider backup communications
• messengers
• radios short wave, microwave, CB, etc
• satellite
• Family Communications

10
Emergency Management Elements

• Communications - Notification
• How should employees report an emergency
• Post emergency telephone numbers
• MAINTAIN a list of repsonders numbers
• consider a weather radio watch
• Communications - Alarm
• Be audible or within view of ALL personnel
• auxiliary power supply
• distinct and recognizable signal

11
Emergency Management Elements

• Life Safety
• Evacuation planning
• Pre-determine conditions warranting evac
• Identify personnel authorized to order evac
• Use a system to account for personnel
• Establish alternate muster areas
• disabled / non-English speaking persons
• Define approved shelter areas
• physically sound? Supplies?

12
Emergency Management Elements

• Property Safety - Consider
• fire fighting
• spill control/clean-up
• closing barricades, doors, windows
• shutting down equipment
• covering/moving equipment
• protection systems
• retrofitting mitigative modifications
• Facility shutdown (similar to evac policy)

13
Emergency Management Elements

• Records Preservation
• A major source of loss, often overlooked
• off site copies
• electronic back-ups
• improved storage
• include in evacuation policy (initial response)
• procedure to recreate lost records

14
Emergency Management Elements

• Community Outreach
• involving the community
• mutual aid agreements
• community service
• public information
• media relations
• risk hazard outrage

15
Emergency Management Elements

• Recovery and Restoration
• involve your insurance carrier
• determine critical ops and make plans to bring
  those on-line first
• repair/replace equipment
• relocating operations
• contracting operations
• Community Outreach
• Evaluate continuity of management and key
  personnel