CCIM Overview

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Portfolio of Qualifying Experience Understanding
the Submission Process
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• Who are you? What do you do?
• Investment/Commercial Land
• Commercial Leasing
• Residential Investment
• Mortgage/Finance
• Asset/Portfolio Manager
• Managing Brokers/Owners
• Consultants/Exchange Facilitators
• Development Principals
• Corporate Executives
• Identify your specific profession and follow the
  guidelines

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Requirements for the CCIM Designation

• Become a Candidate of the CCIM Institute.
• Complete all four Core Classes
• Complete 8 hours of Negotiation Training (online)
• Must be completed prior to taking CI 103 or CI
  104.
• Complete two Electives
• Complete free online CCIM Ethics training
• Submit and have approved a Portfolio of
  Qualifying Experience
• Successfully Pass the Comprehensive Exam

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COURSE CURRICULUM UPDATES

• Effective January 1, 2011
• CI-101 Financial Analysis for Commercial Real
  Estate
• Strongly recommend retaking if prior to 1992
• CI-102 Market Analysis for Commercial Real
  Estate
• Strongly recommend retaking if prior to 1999
• CI-103 User Decision Analysis for Commercial
  Investment Real Estate
• Strongly recommend retaking if prior to 2000
• CI-104 Investment Analysis for Commercial
  Investment Real Estate
• Strongly recommend retaking if prior to 1999

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Misuse of the Designation, Logo, and Candidacy
Status

• Institute Candidate members who are pursuing the
  CCIM designation may NOT display the CCIM
  designation or logo in any manner, and may ONLY
  refer to their candidate status in a resume to
  a prospective employer or broker.

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When should you submit your portfolio?

• Portfolios may be submitted at any point during
  candidacy following completion of CI-101.
• The published portfolio deadline is the last date
  for which portfolios will be accepted to allow
  sufficient time prior to the Comprehensive
  Examination for review and grading.
• You are strongly encouraged to start compiling
  your portfolio file once you complete CI-101.

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Fall 2012- Spring 2013 Candidate Guidance Schedule

Chapter Recommendation Deadline Usually 2 weeks prior Usually 2 weeks prior
Portfolio Submission Deadline July 27 February 1 (Tentative)
Exam Registration Deadline September 6 March 15 (Tentative)
Course Concepts Review October 13-14 Las Vegas, NV April 15-16 Chicago, IL
Comprehensive Examination October 15 Las Vegas, NV April 17 Chicago, IL
Comprehensive Examination Retake October 16 Las Vegas, NV April 18 Chicago, IL
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Portfolio Volume Requirements

• Volume Requirements through December 31, 2013
• All transactions must have been completed in the
  past five (5) years.
• Exactly 10 qualifying activities that total 5
  million or more OR
• 20 qualifying activities without regard to total
  volume
• These volume requirements will increase on
  January 1, 2014 back to 10 activities totaling
  10 million or 30 qualifying activities.

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What are Qualifying Activities?

• Qualifying Activities are defined as
• Completed/Closed Commercial Real Estate
  activities in which you materially participated
  within FIVE years of the Portfolio Submittal
  Date.

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Qualifying Activities

• Sale/Purchase/Exchange
• Must involve a Deed
• Value based on closing price
• Commercial Investment Real Estate Lease
• 1 year or longer
• Value equal to the total Base Rent due
• Residential Leases do not qualify
• Renewals usually do not qualify

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Qualifying Activities

• Commercial Real Estate Development
• Must be completed
• Value based on sale of property or 3rd party
  appraisal
• Commercial Mortgage Financing of Commercial Real
  Estate
• Must be a Lender or Mortgage Broker
• First-position loans only
• Loans acquired for you/your company do not qualify

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Qualifying Activities

• Commercial Real Estate Consulting
• Must be third-party consulting agreement
• Full copy of the consulting report and proof of
  payment
• Residential Investment Real Estate
• Must supply all required additional documentation

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Qualifying Activities

• Commercial Appraisals by commercial Appraisers
• Active Managers of Commercial Investment Real
  Estate Representatives/Agents
• Commercial Investment Real Estate Active Advisor
• (500,000 in fees)
• Non-Transactional Professionals - Asset
  Managers/Corporate RE Exec, etc. (large
  commercial organizations)

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Non-Qualifying Activities

• Apartment Management and Apartment/Residential
  Leasing
• Assumption Loans
• Construction/Building, Space Planning,
  Remodeling, Project Management of commercial or
  investment real estate
• Sale of Businesses
• Land sales of less than four single-family
  unimproved lots i.e. residential land
• Leasing of self storage units, boat slips,
  billboards
• Mortgage financing on residential property of
  less than four units.
• Property Management Duties
• Referral fees from any source including
  commercial real estate
• Secondary or underlying loans of commercial real
  estate
• The sale or purchase or exchange of personal
  residences
• Commercial lease renewals that DO NOT materially
  change the original lease
• Other activities not listed here may not qualify.
  If you have a question on Qualification, please
  contact CCIM Designation Department.

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Traditional Portfolio

• Traditional Portfolio Hard Copy or On-Line
• The traditional is for those Commercial Real
  Estate Professionals regardless of time in the
• commercial real estate industry.
• Submit online application
• Submit a summary of qualifying activities,
  transactions, projects or work products
• Submit activity data form for each activity
• Provide copies of closing or settlement
  documentation for each activity
• Provide a detailed explanation of role and
  responsibilities
• Provide at least two proofs of material
  participation in each activity. Examples include
  
• Commission checks
• Signature on settlement or closing documents
• Copy of deed showing candidate as grantee or
  grantor
• Signed listing agreement with candidates name
• Notarized statement from client or supervisor
• Provide a recommendation from the local Chapter
  Representative (or authorized representative)

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Assembling Traditional Hard Bound Portfolio

• Each portfolio submitted should contain the
• following in this order
• Portfolio Submission Form
• Portfolio Cover Sheet
• Summary of Qualifying Activity
• Portfolio checklist
• FOR EACH ACTIVITY
• Activity Data Form
• Settlement Documentation
• 2 Proofs (at least ) of Candidates Role
• Required submission of examples of
• CCIM Skill Sets has been eliminated

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Streamlined Portfolio

• Streamlined Portfolio On-Line
• The Streamlined Portfolio is only available for
  Commercial Real Estate Professionals with five
  (5)
• or more years in the Commercial real estate
  industry.
• Candidates must still have access to all the
  documentation required in a Traditional Portfolio
  and
• must present additional documentation if
  requested by a Grader.
• Submit Streamline online application
• Submit a professional resume of work experience
  (employment history) confirming at least five (5)
  years in the commercial real estate industry.
• Submit a summary of your qualifying activities,
  transactions, projects or work products with
  verification.
• A signed and notarized affidavit from a Managing
  Broker, Supervisor, CPA, etc.
• Provide a detailed explanation of role and
  responsibilities
• Provide three recommendation forms, one from each
  of the following
• CCIM Designee (who does not work in the same firm
  or is related to you)
• Client (someone whom you have worked for in a
  professional capacity)
• Local chapter representative (or authorized
  representative)

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Not sure which option is best for your type of
Activities?

• QUICK TIPS
• If you plan to submit Commercial Lease Renewals
  or Residential Investment Income Properties MUST
  use the Traditional Portfolio option.
• If your title is listed below and has been for
  the past 5 years you may qualify as a
  Non-Transactional Professional and should use the
  Streamlined Portfolio option.
• Asset Managers/Portfolio Managers
• Commercial Property Tax Consultants
• Corporate Real Estate Department
  (Leaders/Officers)
• Managing Brokerage Officers/Managers of large
  firms

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Non-Transactional Commercial Professionals

• This category is made up of those high-level full
  time commercial real estate professionals whose
  primary
• function is a Substantial contribution to
  commercial property which does not include
  brokering actual
• transactions.
• This category will include
• Asset Managers/Portfolio Managers
• Commercial Property Tax Consultants
• Corporate Real Estate Department
  (Leaders/Officers)
• Managing Brokerage Officers/Managers of large
  firms
• Submit Streamline Online application
• Submit a professional resume of work experience
  (employment history) confirming five (5) years
  in commercial real estate and AT least five (5)
  years with the same title.
• Submit Affidavit which includes verification of
  at least five years with the same title
• Provide a detailed explanation of role and
  responsibilities, including examples of projects
  worked on
• Provide a company organizational chart
• Provide three recommendation forms, one from each
  of the following
• CCIM Designee (who does not work in the same firm
  or is related to you)
• Client (someone whom you have worked for in a
  professional capacity)
• Local chapter representative (or authorized
  representative)

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Submitting Your Portfolio Online
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Step 1 Login

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Step 2 Submit Agreement

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Step 3 Upload documents individually by
selecting each link.

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Step 4 Select the appropriate form to upload
and click the upload button.

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Step 5 Confirm document.

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Step 6 Click Submit Portfolio.

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Step 7 Apply Payment .

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Chapter Recommendation Procedure

• Candidates must send the Verification and
  Recommendation Form to your chapter to complete
  by the published deadline -typically TWO WEEKS
  before the published Portfolio deadline.
• Candidates will be asked by the Chapter
  Representative(s) to set up time for a face or
  phone interview. Face to face meeting should be
  done in the Candidates work environment.
• During the Interview
• Provide a completed professional résumé for
  review prior to and during the interview.
• Discuss your past work history in commercial real
  estate
• Get familiar with the your local CCIM chapter
  benefits and services
•  
• DO NOT WAIT TO GET INVOLVED IN YOUR LOCAL CCIM
  CHAPTER!

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Questions About Qualifications

• Where there is a question of whether your
  specialization qualifies for the designation,
  refer it to the overall principal There must be
  substantial involvement with real property of a
  commercial and/or investment nature.

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Questions About Qualifications (Continued)

• Question How would Commercial Property Managers
  qualify?
• Answer A property manager can qualify in two
  ways
• 1. If the person holds the CPM or RPA
  designation, he or she can apply through the Fast
  Track Program OR
• If the commercial property manager can document
  significant material involvement in the
  commercial leasing of or the sale/purchase/
  exchange of a qualifying commercial property, he
  or she may qualify.

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Questions about Closing Settlement

• Question I am working on a development or
  consulting project but
• the transaction has not closed yet. May I submit
  the transaction?
• Answer Only completed activities may be
  submitted even in the case
• of developments and consulting.
• Question I cannot retrieve the settlement
  documentation. May I bypass that
• requirement?
• Answer All activities require some form of
  settlement documentation to show
• completion/closing for the traditional portfolio.
  For on-line resume of experience you
• will submit an affidavit with your transaction
  summary.

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Frequently Asked Questions

• Question I worked on a lot of deals that are
  confidential in nature and I cannot
• submit the required information for security
  reasons. What should I do?
• Answer Adequate documentation is required to
  verify your activity and material
• participation. CCIM keeps contents of the
  portfolio strictly confidential. Portfolios
• are destroyed after approval.
• To avoid conflicts of interest, graders do not
  review portfolios that are submitted
• from their own state or from persons/firms with
  whom they are familiar.
• Contact your client for permission to disclose.

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Frequently Asked Questions

• Question Can I sign my own affidavit if I am
  the owner of the company?
• Answer No, you must have a CPA verify
  ownership of business and the potential
• volume in commercial activity.
• Question If I am submitting a Streamlined
  portfolio and can reach the required
• dollar volume in less then five years is that
  okay?
• Answer No, you must submit work experience
  confirming at least five (5) years in
• the commercial real estate industry.

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Frequently Asked Questions

• Question Why are most traditional portfolios
  disapproved?
• Answer Portfolios are generally disapproved due
  to
• Failure to show 2 proofs of transaction.
• Failure to show candidates material
  participation.
• Failure to include activity in the proper
  category.
• Failure to submit transactions within the last
  five years time
• Failure to use a completed development or
  activity.

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Visit CCIM.com

• Please visit http//portfolio.ccim.com/pdf/portfol
  iohandbook.pdf for the Porfolio Writing Handbook
  that contains more complete details.
• The most recent forms are available at
• http//portfolio.ccim.com/howtos/process.action
• The Designation Requirements found on the CCIM
  Website always supersede what is written and
  distributed in the Designation Handbook/ or
  Portfolio Workshop PowerPoint.