Agenda

1
Agenda

• 1000 1100 News and update from the Financial
  Mechanism Office - Anne Camilla Hilton, FMO
• 1100 1130 Estonian system of health and
  e-health
• Ivi Normet, Debuty Sectretary General on Health,
  Ministry of Social Affairs
• 1130 1145 Developing a concept for integrated
  services to improve children's mental health
• Tiina Tõemets, project manager, Ministry of
  Social Affairs
• 1145 1215 Overview of Estonian-Swedish Mental
  Health and Suicidology Institute and NGO Peaasjad
  (Head Matters) projects
• Anna-Kaisa Oidermaa and Merike Sisask, Project
  promoters

2
Agenda

• 1215 1230 Reporting by project promoters in
  Estonia
• Elis Haan, Programme Coordinator
• 1230 1345 Lunch
• 1345 1400 News and updates from the Programme
  Donor Partner
• Elizabeth Peacocke and Otto Christian Rø
• 1400 1530 Highpoints and challenges since
  June
• 1530 1545 Implementing programmes
• Czech Republic
• 1545 1600 Coffee Break
• 1600 1700 Discussion and questions
• 1900 Dinner at Seaplane Harbour Museum

3
Establishing Childrens Mental Health Centres

• Building up the infrastructure (new centre will
  be build in Tallinn - part of the Tallinns
  Children Hospital. All developed centres are
  based on current psychiatrical clinics)
• Developing the concept of regional mental health
  centres
• Training and preparing personnel for working in
  the centre
• Developing new services out reach and home
  treatment
• Increasing capacity of inpatient and outpatient
  services
• Establishing local outpatient counselling teams
  in smaller regions
• Coordinating the network with specialists from
  other sectors to promote mental health in these
  sectors and to ensure early detection and proper
  case management of mental health problems
• Supervisions and trainings for specialists from
  other sectors

4
Regional children mental health centres
5
Reporting by Project Promoters in Estonia

• Norwegian Financial Mechanisms 2009-2014
• Programme Public Health Initiatives
• Elis Haan

6
After Selection Committee meeting

• Ministers decree which projects received funding
• Meetings with Project Promoters if further
  clarification is needed Project activities or
  changes in budget
• Overviewing partnership agreements together with
  Foreign Financial Unit from the Ministry of
  Social Affairs
• Clarifying minimum state aid questions
• Signing a contract

7
Reporting by Project Promoters

• Project Promoters send a report every 4 months
  reporting periods are fixed in the contract
• Activities in the current period (planned and
  actual outcomes, aim of the activities)
• Reasons if there have been differences between
  planned and actual outcomes or in time line
• Reasons if there have been complications
  implementing the Project and how these
  complications are influencing accomplishing
  project aims and expected outcomes?
• Risk assessment

8
Reporting by Project Promoters

• Communication activities (seminars, meetings etc.
  number of participants)
• Main activities in next period
• Summary of expenses (eligible expenses in total
  size of grant/co-financing percentage of entire
  budget)

9
Report form of Project activities
10
Report form of expenses
11
Form of advance payment
12
Process of proceeding interim reports

• 20 working days after the end of the reporting
  period Project Promoters send an interim report.
• Programme Operator is checking content part and
  Ministry of Finance is responsible for financial
  part of the report.
• Confirmation letter will be sent to the Project
  Promoter if the report is accepted.
• After the confirmation new advance payment will
  be made to the Project Promoter.

13
Exchange of information with Project promoters

• Regular meetings
• Open call projects together
• Number of meetings depends on the Project
• Information seminars how do fill interim
  reports? Which documents should be sent?
• Contact seminars for promoting contacts with
  Norwegian experts

14

• Thank you!
• Elis, Anna Käthlin