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Become a Candidate City 6th edition
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Summary

• Agile Tour, in a few words
• How can I become an organizer or Agile Tour?
• Why become an organizer of Agile Tour?
• The anticipated conference
• What's involved in being a local organizer?
• General committee
• For more information

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Agile Tour, in a few words
05/11/10
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A series of events with the following objectives
Massively communicate about Agile Our primary
mission is to conduct a 'Mass Communication'
about our development practices throughout the
months of October and November. We want to
communicate everywhere there is an audience in
order to attract massive attention to our new
professional approach. Share our visions of
Agile Since Agile is constantly evolving, we want
to be open to new horizons while also
contributing our understanding, interpretation
and ideas to the agile community. FederateEncour
age leadership in all regions of the world in the
agile arena, while being consistent with agile
culture and self-organization. SupportAssist
our colleagues and local businesses in their
adoption of Agile In resume, the mission of
AgileTour is to create leaderships and leaders on
Agile in all regions of the world in order to do
a mass communication on Agile and impact the
profesional world. AgileTour is an action that is
intended to make emerge non-profit organizations
and enterprise who base their foundation on Agile.
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Organization

• Three types of teams
• Local Organizers (You)
• Teams that organize and manage the event locally
  (by finding local speakers, sponsors, and venue).
• General Organizer's Committee
• A team that coach the overall project and helps
  share operating budget across regions.
• Public Research Team
• A team that organizes the review and presentation
  of research papers.

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Role of the Global Organization

• The global organization is primarily focused on
• Finding new groups and cities for the next event
• Facilitating the global discussion start the
  event with this document, trigger debate, support
  the different local organizations
• Communicating about the event globally
• Setting up common resourcesweb site,
  registration system, communication tools,
  give-aways, etc.
• Collecting funds from global sponsors
• Synthesizing budgets and feedback from local
  events
• Following the budgets of certain local events
• The global organization will arbitrate between
  local organizers to make decisions that affect
  the entire organization. Still, it will intervene
  as little as possible in local matters, since the
  objective is that each organization should become
  autonomous and self-organized around a local
  network of people.

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www.agiletour.org
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How can I become an Agile Tour Organizer?
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How to be a local organizer?

• Local organizers must
• Verify the pre-requisites listed in the next
  section
• Propose a Team, a Budget, a Venue and fill the
  following application http//bit.ly/AgileTourNewC
  ity
• And send the application back to us at
  board_at_agiletour.org
• Once we've accepted your application to be in the
  Agile Tour, we'll notify you and list your city
  and contact information on the web site.

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Pre-requisites for becoming an Organizer

• Organizers and cities are considered using
  different criteria. Organizers must
• Understand the domain of Agile
• Find at least two collaborators, from two
  different companies
• Be willing to work on a team as well as to work
  independently while taking individual
  responsibility for the project
• Be able to manage the local work like an Agile
  Project
• Desire to work in an international event

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To nominate your city

• We'll ask you to
• Define
• a budget
• an audience and estimated quantity of attendees
• recruit other local volunteers
• Select
• A venue (preferably free or low-cost)
• A date for the event in October

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Why become an organizer of Agile Tour?
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Motivations

• You would like to
• Create or maintain a local community in your
  city or region
• Help us communicate on a massive scale to
  influence software professionals at the same time
  in the same way
• Increase the attendance at your meetings
• Attract local attention for a global event
• Tailor this global event to your local audience
• Hear speakers from other cities
• Develop your professional network
• Enhance your understanding of Agile
• Become leaders of Agile in World
• Possibility to become an Agile Ambassador
• Find more local sponsors for your event

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Local Potential

• Joining the Agile Tour will allow you to
• Use surplus funds that you've generated through
  sponsors to throw events of a similar nature.
• Learn how to organize an event if you don't
  already know how, by getting support from your
  colleagues near and afar
• Be recognized as an authority on agility in your
  city
• Benefit from the network between regions and
  countries that will help your future events
• Recognize local contributors to the agile
  movement
• Use the Agile Tour web site, for non-profit
  purposes, to reach your audience
• Take advantage of the "AT2010 Organizer" logo,
  for personal or commercial purposes, for
  marketing on-line and paper communications.

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The expected conference
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Conference format

• In order for a city to be accepted into the tour,
  organizers must propose at least
• ½ day program
• one room
• with an expected audience of
• 50 people minimum
• The best candidates shwo a potential of more than
  60 people and a full-day conference.

• Distinct content, tailored to each city, could
  include any of the following themes
• Agile Project Management (eXtreme Programming,
  Crystal, Scrum, Lean Software Development, DSDM,
  etc)
• Experience Reports
• Communication
• Managing Teams
• Finance
• Contracts
• Agile Companies
• Tools
• Quality
• Performance

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What's involved in local management of the Agile
Tour?
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Agile management of an event
Time Box of 15-30 days Define goals that are easy to obtain in a periodic manner
Retrospective Consider, at regular intervals, on how to become more effective
Optimized work Support self organization for better efficiency
Communication Contact a diverse population (government, universities, employers, etc) and also know how to work with local peers
Event Projet Organize a project event
Osmotic Communication Take advantage of osmotic communication by using shared tools
Event Principles Work in accordance to the events values of reciprocity, equality, and transparency.
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Method of work

• Agile management (time box, retrospectives)
• Build the project around motivated individuals
• Build the best program by valuing diverse
  points of view
• Shared tools
• Mailing List
• Wiki (http//wiki.agiletour.org)
• Skype
• Forum

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As local organizers

• You are encouraged to
• Make decisions without asking the board, assuming
  they comply with local law and the principles of
  the Agile Tour.
• Choose the date of the event (in October or
  November).
• Define the target audience
• Ask for any kind of help from other organizations

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Budget
Based on the offer of Free or Low-Cost
Conferences, the local and general organizing
committees depend on volunteers. The success of
this project also depends on finding
sponsors. This event is affordable for all
because we want to attract a large number of
attendees. To limit the number of registrations,
we use a shared on-line conference site. This
on-line registration system can be de-activated
as soon as you reach your maximum
capacity. Note For free events, there is always
a percent of registrants that won't show up, even
after confirmation.  This percentage is regional,
for example in Paris it could be 50 while it
could be 25 in Grenoble.  Please consider this
when setting your registration limits.
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Principles

• Principle of reciprocal support
• We rely on the principle of reciprocal support to
  organize the Agile Tour. If we want a global
  success, we ask all local organizers to act in
  the interests of the whole community, as well as
  when communicating any problems they may
  encounter. The global organization will provide
  all support possible to finalize each event if
  you request help. Financial help is only planned
  in the event that global sponsors raise enough
  money to purchase give-aways.
• Principle of equality
• In order to create a true local community, we ask
  you to respect the following
• One company may not appear more than twice on the
  same program
• One person may not present more than 2 topics in
  the same city
• Principle of Transparency
• For the same reasons as above, organizers from
  any given company must agree to consider topics
  submitted by employees of competing companies.

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Potential Means of Communication

• Seek out means of communication beyond your
  normal networks--some organizations are ready to
  help
• local and regional press
• trade journals/web sites
• government 
• student associations
• bloggers / internet
• social networking sites
• etc.

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Insurance (where applicable)
To cover liability concerns, when required, we
recommend you get in touch with an existing local
agile group or other local association.  If you
don't know of one, you may find it
at http//www.agilealliance.org/show/1641 Please
verify that the associated organization has
insurance applicable to this conference.  If not,
please contact us to ensure we can arrange for
insurance in advance.
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Banking
Along the same vein as insurance, we recommend
that you open a local bank account independent
of the Agile Tour to better accept checks in your
local currency and to help decentralize
expenditures.   Our intent is to help you become
independent before and after the event. In the
case of any pre-authorized expenditure you cannot
cover, the centralized treasury will require
receipts for reimbursement, plus an explanation
of how this was related either to the Agile Tour
or to any other related event.
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Access to Participant Data
Candidate city data will be available to local
and general organizers, through a the web Agile
Tour site.   The database does not have any time
limits or data purging policy.   Our sole request
is that it not be used for any advertising.  The
data may not be shared.
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Sponsors
Sponsoring is a way to subsidize conference costs
and a way to realize your event. We propose the
following sponsoring model http//at2013.agiletou
r.org/en/sponsoring.html
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Our first steps

• Local Organizer's Team (LOs)
• Select venue and date
• Start using the portal site for communication
• Set a budget
• Look for sponsors

• General Organizers Team
• Call for volunteers
• Call for speakers
• Synchronization of LOs (Dates, budget)
• Look for sponsors

05/11/10
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Information about insurance

• With the support of international organizations
  such as "Agile World University Univercity",
  you may benefit from
• Insurance
• Bank account

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Videos
All videos taken during the event will contain
one or more pages containing the AgileTour
logo.  You accept too to provide to Agile Tour
and AgileWorld University and Univercity the
rights to publish all documents, photos and
videos on all possible support Internet, paper,
publishing, etc.
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Call for speakers
A call for contributions will be launched after
finalizing the list of cities and dates (mid May).
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Terminaison

• Agile Tour is founded on simple terms of
  Leadership
• As an organizer, you are the sole person
  responsible for our continued collaboration
• At any moment, you may leave Agile Tour and
  continue your work as you wish, assuming you keep
  your commitments to the local organization
• In such circumstances, Agile Tour will consider
  its initial support of your event a success, and
  wishes you good luck in future endeavors.

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To find out more
For more information about AgileTour, send us an
email to board_at_agiletour.org
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