Leave Management

1
Leave Management

• Housing and Dining Services January 2011

2
Todays Topic

• Managing Leave
• Past Leave Management
• Types of Leave
• Types of Absences
• Better Way to Manage Leave
• Disciplinary Action

3
Past Leave Management

• Employees use sick and family personal leave as
  soon as possible after 1/10 use it or lose it
• When employee is out of sick family personal
  leave and calls in sick, the supervisor approves
  annual, OT, comp holiday, etc.

4
Types of Leave

• Sick, Family Personal (new leave plan) or Sick
  (old leave plan) employees can use this leave
  whenever they are sick or there is a family
  emergency (sick child, death in the family, etc)
  management permission not needed
• Annual, OT, Comp Holiday, Civil and Work Related
  leave policy allows management to require
  advance notice and permission to use

5
Types of Absences

• Scheduled with prior approval of supervisor
• May be Sick, FP, Annual, Comp/OT, Civil Work
  Related, etc
• Unscheduled no prior approval (but employee
  must always follow call in procedure)
• Management has the option to tell employees that
  annual, OT, comp holiday, etc will not be
  approved for unscheduled absences
• Management has the option to approve annual, OT,
  comp holiday, etc for unscheduled absences
• If employee is sick or has family emergency, may
  use sick leave or family personal leave

6
Better Way to Manage Leave

• Instead of use it or lose it, employees should
  use leave, especially sick and family personal
  leave, wisely
• Housing and Dining Services management does not
  intend to approve annual, OT, comp holiday, etc.
  for unscheduled absences
• An employee who has used all sick and family
  personal leave may find him/herself in Leave
  Without Pay (LWOP) if he/she has an unscheduled
  absence

7
Exceptions

• There are likely to be occasional exceptions
• For example, Norovirus, emergencies
• Exceptions need to be consistent
• In order to make sure decisions are consistent,
  Housing and Dining Services management will
  decide what level management has the authority to
  make exceptions

8
Disciplinary Action

• Employees are not disciplined for taking leave if
  the leave is
• FMLA and/or VSDP
• Sick
• Family personal
• Approved by management
• Employees may be disciplined for
• Being in LWOP
• Falsification of leave information

9
Tips from HR

• ALWAYS follow departmental call in procedures
• Be careful using sick and family personal leave
  dont forget that the flu season comes late in
  the year!
• If you have a situation that requires you to use
  a lot of leave at one time (norovirus in your
  family, family member is sick, etc)
• Talk to your supervisor - you may be able to use
  sick or family personal for the first day or 2 of
  the absence and then use annual, OT, comp
  holiday, etc
• Talk to HR you may qualify for FMLA