BAY-VALLEY DISTRICT

1
BAY-VALLEY DISTRICT

• SUPERVISOR
• ORNA
• LIGHT DUTY
• NRP
• TRAINING

2
BAY-VALLEY DISTRICT
.
3
OBJECTIVE
BAY-VALLEY DISTRICT

• Put Strategies In Place To Manage Limited/Light
  Duty Employees in the Most Cost Effective Manner
  for the Success of the Organization

4
BAY-VALLEY DISTRICT
Measurement of Success

• Reduce the Number of Limited Light Duty Cases
• Eliminate Non-Productive Hours
• Ensure Compliance to PAFS Check List

5
ORNA DEFINITION
PRODUCTIVE The total weekly hours performed and charged to a production LDC regardless of the actual productivity of the employee. Productive work may not include work already assigned to another employee as part of their regular assignment.

NON-PRODUCTIVE The total weekly hours performed and charged to a non-production LDC. Productive work may not be assigned from a part of another employee's regular assignment.
6
Two summaries are displayed, Active and Expired.
Records Expire when the Return or Next Medical
Dates have passed. Daily Hours by type are
listed, along with key dates, crafts and primary
reason.
7
Data Entry and Editing Records

• Records can be edited by clicking on Edit icon.
• New records are created by clicking New button.
• Select Primary ORNA type. Other details may be
  entered on next screen.
• Enter Employee ID.

8
Data Entry and Editing Records Position
Information

• Enter Daily Authorized (paid) hours. PTR use
  Daily Scheduled. Do not enter Leave or OWCP.
  Employee works 4 hours with 4 hours OWCP enter
  only the 4 hours Authorized (worked). Do same for
  Work with Leave, enter only Workhours.
• Enter Daily Productive Hours within Craft in
  Modified Assignment.
• Enter Daily Productive Authorized Hours Out of
  Craft. Must have earned workload available.
• Complete remaining entries.
• Non-Productive Hours will be calculated on
  Summary Report.

9
Data Entry and Editing Records Position
Information With Leave

• While the main purpose of ORNA is management of
  Non-Productive hours, other absence types may
  also be tracked.
• These other absences do not populate Budget tool,
  but can be used for reference. There are no
  calculations or consideration given for other
  absences.
• Select type of absence and click Nextgtgt

10
Data Entry and Editing Records Position
Information With Leave

• Enter 0 for Total Authorized Hours
• Leave both Productive Hours Authorized fields
  blank.
• Select Function.
• Select Primary reason for Absence.
• Enter description or comments.
• Employee will appear on report with 0 Total Hours
  available and display the primary reason.

11
Data Entry and Editing Records Timeframe
Information

• Use Calendar to enter ORNA Begin and End dates.
• Enter End Date Type. Use Actual if known.
• Last Medical and Next Medical Appointments are
  required for Light/Limited Duty.
• Limitations and Timeframe must be updated after
  Medical report is received.
• Records Expire when End Date or Next Medical
  Appointment Date is reached.
• New, signed Modified Assignment documents must be
  uploaded whenever limitations change. (link under
  construction)

12
Frequently Asked Questions
Q. Why dont hours have to total 40 like they
used to? A. By entering Daily Hours, additional
flexibility for future enhancement is possible.
Daily Hours will be multiplied by workdays for
reporting purposes. Q. Where do I enter Leave
hours? A. Leave hours are not entered. Only enter
Authorized Work Hours. Employees on Leave will
show with zero Work Hours available. Select type
of Leave from drop down menu. Q. How do I enter
employee that works 4 hours per day with 4 hours
OWCP? A. Enter 4 hours Authorized, 4 hours
productive in craft. Other fields blank. Enter
OWCP in comments field. Q. Where do I enter hours
for employees detailed out? A. Detail hours are
not entered, only Authorized Hours in Craft.
Leave Authorized Hours zero. Employees on detail
will show with zero Work Hours available in
Craft.
13
Frequently Asked Questions
Q. How do I enter Limited Duty Carrier detailed
to higher level? A. In order to manage Limited
Duty processes, employee needs to be entered as
Limited Duty, with the required medical dates
maintained. Enter 8 hours Authorized, and 8 hours
productive other craft. Select 204B from
Limitation/Reason box, and select Alternate
Craft. Q. How do I enter Limited Duty Carrier
that cases route for 4 hours and then performs 4
hours available earned work in F4? A. Enter 8
hours Authorized, 4 hours Authorized Productive
in Craft, 4 hours Authorized Productive other
Craft. Select F4 from Alternate Craft menu. Q.
Where do I enter hours for Military Leave? A.
Like all other Leave, no hours are entered.
Select Military from Limitation/Reason box
14
BAY-VALLEY DISTRICT NRP VALIDATION

• Where are we?
• Currently being validated in Phase One by the
  HQs Team
• How long will it take?
• The commitment from the HQs Team is that
  Bay-Valley will be validated in Phase One by
  April 2009

15
BAY-VALLEY DISTRICT NRP VALIDATION

• What are the challenges in front of us and
• why does it take so long?
• The biggest challenge is getting the data
  from the offices, ie updated medicals, job
  offers and supervisor worksheets
• How can the offices assist HRM with getting
• validated?
• When HRM request the data get it to us ASAP.
  The longer you take the longer it will take us to
  get validated.