Items on the Tables

1
Items on the Tables

• Directory Information Sheets
• List of Identified Needs check this list
• Individual Home/Work Requests
• Common Area Needs
• Committee/Association Support Sign up sheets
• Extra copies of prior meeting minutes, budgets,
  proxies, etc.

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River Plantation Section II

• Meeting of the Homeowners Association
• January 17, 2011

Call to order
3
Introductions
Board of Managers Ed Dodds, President Tammy
Kowalski, Secretary Chris Cooper, Treasurer Robin
Sinclair Brenda Duck
Sentry Management Property Manager Karen
Simerly Resident Manager Greg Miller
4
Order of Meeting

• Certification of Quorum
• Minutes of Prior Meeting
• Presidents Report
• Treasurers Report
• Election of Officers
• Discussion Period
• Other Business
• Adjournment

Please hold questions until after reports have
been made.
5
Report from the Secretary

• Certification of Quorum
• Minutes of Prior Meetings

6
Presidents Report
7
Items on the Tables

• Directory Information Sheets
• List of Identified Needs check this list
• Individual Home/Work Requests
• Common Area Needs
• Committee/Association Support Sign up sheets
• Extra copies of prior meeting minutes, budgets,
  proxies, etc.

8
Cessation of Services

• In order for the new board to have the
  opportunity to receive and compare bids, the
  board is ordering the cessation of all contracts
  as of their current end dates
• We will not renew any contracts until the new
  board has an opportunity to review and make
  decisions. This includes property management,
  landscaping, pool services, etc.
• It is not our intent to cease any insurance,
  bonds or similar services

9
Status of Rebuild

• 146 Homes
• Of these, we estimate that most are finished or
  near occupancy-ready.
• We estimate that 80 are back home
• All homes have been winterized
• 3 are in early stages of reconstruction
• 3 are not currently being repaired and are not
  being worked on
• 400 (Chesters House)
• 315 (Non-owner occupied)
• 220 (Bank owned property)

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Identifiying Association Rebuilding Needs

• There is a list of needs that were identified as
  a result of walk through assessments. This list
  is on the table.
• We also have a number of requests from
  homeowners, and work requests are available at
  the table.
• The new board will be prioritizing these needs
  and developing a work schedule that will be
  published for all Association members. If you
  want to join the committee that is working on
  infrastructure and repairs, you can sign up at
  the table.

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Priorities based on Association Identified Issues

• Surveys
• Communication must go both ways
• Active committees

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Committee Sign Up

• Governance Review of Master Deed, Bylaws,
  Policies, etc.
• Infrastructure and Repairs Developing and
  publishing a schedule of repairs and ongoing
  maintenance
• Amenities Clubhouse, Pool, Tennis Courts
• Landscaping and Grounds
• Finance and Internal Review Budget Development,
  review of income, expenditures and account
  balances
• Community Assistance Continuing follow-up after
  the flood with community members who may need
  ongoing support

13
Monthly Association Fees
14
Special Assessment
15
Services
16
Clubhouse
17
Fences, gates and block walls
18
Windows and Doors
19
Liability Insurance
20
Services
21
Services
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Meter Base Replacement
The board has determined that this was handled
incorrectly we will be gathering information
from those of you who paid out of pocket for this.
23
Master Deed and Bylaws
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Costs incurred by Homeowners
The HOA will be collecting additional information
and referring this to the finance committee for
review and a decision about how to address this.
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Treasurers Report
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Key Budget DecisionsIncome

• Operate within the income we have
• We do not plan to take out a loan (at least at
  present)
• 180 Standard HOA fees continue to send to
  Sentry
• 252 per household Flood Rebuilding Fund Fee (21
  per month) for 2011 mailing address for payment
  forthcoming
• Can pay this up front (encouraged)

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Key Budget DecisionsExpenses

• Budget will bring fences and gates into
  acceptable condition, but will not replace
• We are working on a plan for replacement that
  will be a shared cost plan with homeowners
• Budget will replace rest rooms only at the
  clubhouse/pool area
• Cost for reimbursement of meter base replacement
  is also included

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Important to understand The budget we have
will not take care of all of our maintenance
needs at once. We will have to prioritize and
take these on as we have funds available.
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Casualty Related Expenses

• Internal Audit
• Committee will be appointed to conduct the study
• Review will include vendor requirements
  documents, details of services provided, copies
  of invoices and payments, processes for approval

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Election of OfficersNominees

• Brenda Duck
• Deana Claiborne
• Ray Talley
• Nominations from the Floor

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Discussion
36
ADJOURN