20 Common-Transactions

1
20 Common-Transactions
2
Mr R.Ray is paid Rs. 20,000/- by cheque towards
Construction of Road from BRGF Development
Grants

• Prepare the case record against Mr. R.Ray,
  Construction of Road in Master Database.
• Book a Payment Voucher under BRGF Scheme
• Nature of Payment - Expenditure
• Amount - Rs. 20,000/
• Link the Payment Voucher with the Case Record
• Head of Accounts Major Head 5054-Capital Outlay
  on Transportation
• Minor Head 101-Construction of Village/District
  Roads
• Object Head 90-Development Grant
• Mode of Payment-Cheque
• Payment Detail- Bank-20,000/-paid to Mr. R. Ray
• Accounting Transactions
• Debit BRGF - Development Grants - Rs 20,000 /
• Credit Bank Rs 20,000 /

3
Gram Panchayat receives Rs. 2,00,000/- Grant from
PD, DRDA towards Grant In Aids under MGNREGS

• At ZP Level, PD, DRDA book a Payment Voucher of
  Type Transfer to Gram Panchayat for the amount
  Rs. 2,00,000
• At GP Level, Book a Receipt Voucher of Type
  Transfer Receipt under NREGS
• Amount - Rs. 2,00,000/
• Head of Accounts Major Head 1601- Grant in Aids
• Minor Head-101-Grants from Central Government
• Amount Received -2,00,000/-
• Received In-Bank via Direct Transfer -Rs.
  2,00,000/- from PD,DRDA.
• Accounting Transactions
• Credit MGNREGS Rs 2,00,000 /
• Debit Bank Rs 2,00,000 /

4
Rs. 20,000/-Cash Withdrawal from Bank under SGSY
Scheme for offical use.

• Book a Contra Voucher under SGSY
• Withdraw Rs- 20,000/-From Bank To Cash In Hand
  through Cheque/Withdrawal slip
• Amount Withdrawn -20,000/-
• Accounting Transactions
• Debit Cash in Hand Rs 20,000/-
• Credit Bank - Rs 20,0000/-

5
Cash Purchase of Office Stationary of Rs.
10,000/- from Gram Panchayat Own Resources

• Book a Payment Voucher under Own Resources
• Nature of Payment - Expenditure
• Amount - Rs. 10,000/-
• Head of Accounts Major Head - 2515-Panchayati
  Raj Programmes
• Minor Head - 103- Gram Panchayat Programmes
• Object Head -08-Office expenses
• Payment Detail- Cash Payment Rs. 10,000/-paid to
  shopkeeper
• Accounting Transactions
• Debit Own Resources - Office Expenses Rs
  10,000 /
• Credit Cash in Hand Rs 10,000 /

6
Rs. 20, 000/- paid to GP Staff by cheque (Mr. SK
Mishra) as Advance Payment for execution of work
under MGNREGS.

• Book a Payment Voucher under MGNREGS Scheme
• Nature of Payment - Advance
• Amount - Rs. 20,000/
• Head of Accounts Major Head 8550-Civil Advances
  
• Minor Head 101- Advances to PRI Functionaries
  for work and supplies
• Object Head - 11-MGNREGS (advance is given under
  the receipt head)
• Mode of Payment-Cheque
• Payment Detail- Bank-20,000/-paid to Mr. SK
  Mishra
• Accounting Transactions
• Debit MGNREGS Civil Advances Rs 20,000 /
• Credit Bank - Rs 20,000 /

7
Mr. S K Mishra submitted a bill of Rs. 18,000/-
against the Advance Given under MGNREGS and
refunded Rs. 2000/- in Cash to the Gram
Panchayat for Advance Settlement

• Two Vouchers viz. Payment and Receipt Voucher
  need to be created for this transaction
• GP will Book a Payment Voucher under MGNREGS
  Scheme
• Nature of Payment - Expenditure
• Amount - Rs. 18,000/
• Head of Accounts Major Head 2501-Poverty
  Alleviation Programme
• Minor Head 101-Central Scheme
• Object Head 94-Labour Unskilled
• Mode of Payment - Adjustment
• Advance Adjustment of Rs. 18000/-against the pre
  recorded Advance Payment Voucher for Mr S K
  Mishra
• Accounting Transactions
• Debit - MGNREGS- Labour Unskilled Rs.
  18,000/-
• Credit MGNREGS Civil Advances
  Rs.18,000/-

8

• GP will Book a Receipt Voucher of Type Refund of
  Advance under MGNREGS
• Refund Amount - Rs. 2000/-
• Head of Accounts Major Head 8550-Civil Advances
  
• Minor Head 101- Advances to PRI Functionaries
  for work and supplies
• Object Head - 11-MGNREGS
• Received In-Panchayat In Hand from Mr S K Mishra
• Accounting Transactions
• Credit MGNREGS Civil Advance - Rs 2000 /
• Debit Bank Rs 2000 /

9
Mr. S K Mishra submitted a bill of Rs. 20,000/-
under MGNREGS to the Gram Panchayat for Advance
Settlement

• GP will Book a Payment Voucher under MGNREGS
  Scheme
• Nature of Payment - Expenditure
• Amount - Rs. 20,000/
• Head of Accounts Major Head 2501-Poverty
  Alleviation Programme
• Minor Head 101-Central Scheme
• Object Head 94-Labour Unskilled
• Mode of Payment - Adjustment
• Advance Adjustment of Rs. 20,000/-against the
  pre recorded Advance Payment Voucher for Mr S K
  Mishra
• Accounting Transactions
• Debit - MGNREGS- Labour Unskilled Rs.
  20,000/-
• Credit MGNREGS Civil Advances Rs.
  20,000/-

10
Mr. S K Mishra submitted a bill of Rs. 22,000/-
under MGNREGS to the Gram Panchayat. GP settled
the advance of Rs. 20,000 and pays Rs. 2000 by
cheque to Mr. S K Mishra for over expenditure.

• GP will Book a Payment Voucher under MGNREGS
  Scheme
• Nature of Payment - Expenditure
• Amount - Rs. 20,000/
• Head of Accounts Major Head 2501-Poverty
  Alleviation Programme
• Minor Head 101-Central Scheme
• Object Head 94-Labour Unskilled
• Mode of Payment - Adjustment
• Advance Adjustment of Rs. 20,000/-against the
  pre recorded Advance Payment Voucher for Mr S K
  Mishra
• In the same Payment Voucher, Add another Mode of
  Payment as Cheque
• Payment Detail- Bank-2000/-paid to Mr. SK Mishra
• Accounting Transactions
• Debit - MGNREGS- Labour Unskilled Rs.
  22,000/-
• Credit MGNREGS Civil Advances Rs.
  20,000/-
• Credit Bank Rs. 2000 /-

11
Payment of Advance of Rs. 15000/- as cheque to Mr
SK Roy for a work under MGNREGS.

• Prepare the case record against Mr. S K Roy in
  Master Database.
• Book a Payment Voucher under MGNREGS Scheme
• Nature of Payment - Advance
• Amount - Rs. 15,000/
• Head of Accounts Major Head 8550-Civil Advances
  
• Minor Head 101- Advances to PRI Functionaries
  for work and supplies
• Object Head - 11-MGNREGS
• Mode of Payment - Cheque.
• Payment Details-Bank/Cheque-Rs. 15000/- paid to
  Sri SK Roy
• Link this with the Case Record prepared in master
  Database
• Accounting Transactions
• Debit MGNREGS Civil Advances Rs 15,000 /
• Credit Bank - Rs 15,000 /

12
Rs. 2000/- earned as Interest in Bank A/c under
MGNREGS.

• Book a Receipt Voucher of Type Direct Receipt
  under MGNREGS
• Head of Accounts Major Head -0049-Interest
  Receipts
• Minor Head-101-Interest on Bank Deposits
• Amount Received -2000/-
• Received In-Bank via Direct Transfer -Rs. 2000/-
• Accounting Transactions
• Credit MGNREGS Interest on Bank Deposits- Rs
  2000 /
• Debit Bank Rs 2000 /

13
Rent Payment Rs. 200/- Cash paid to Mr. S K
Roy, towards rent of Conference Hall for
arranging training under MGNREGS (It is presumed
that Rs. 200/- has already been withdrawn from
MGNREGS Bank Account to cash in hand using Contra
Voucher)

• Book a Payment Voucher under MGNREGS Scheme.
• Nature of Payment - Expenditure
• Amount - Rs. 200/
• Head of Accounts Major Head 2501-Poverty
  Alleviation Programme
• Minor Head 101-Central Scheme
• Object Head 09- Rent, Rate and taxes under
  MGNREGS
• Mode of Payment - Cash
• Payment Details-Rs. 15000/- paid to Sri SK Roy in
  cash
• Accounting Transactions
• Debit - MGNREGS-Administrative Expenses- Rs.
  200/-
• Credit- Cash In Hand-Rs. 200/-

14
Rent Receipt Rs. 2000/- received from 10 nos.
of local villagers towards rent of Market Shed
under SGSY in Cash.

• Book a Receipt Voucher of Type Direct Receipt
  under SGSY Scheme.
• Head of Accounts Major Head - 0206-Market and
  Fairs
• Minor Head-101-Receipts from Markets/Hut
• Object Head -09-Rent,Rates and Taxes under IAY.
• Amount Received - Rs-2000/-
• Received In Panchayat in Hand - Cash
• Accounting Transactions
• Credit- SGSY- Rent, Rates and Taxes- Rs.
  2000/-
• Debit- Cash-Rs. 2000/-

15
Rs. 20,000/- Drawn from SGSY Bank A/c for
Maintenance of Assets (Market sheds etc.)

• Book a Contra Voucher under SGSY Scheme.
• Withdraw Rs. 20,000/- from Bank to Cash In Hand
  through Cheque/Withdrawal slip.
• Amount Withdrawn- Rs. 20,000/-
• Accounting Transactions
• Debit-Cash In Hand- Rs. 20,000/-
• Credit-Bank A/c-Rs-20,000/-
• (Narration-The money has been withdrawn
  for maintenance of Assets (Market sheds etc.))

16
Rs.2000/- collected as Cash for Auction Sale of a
POND on lease for one year under MGNREGS

• Book a Receipt Voucher of Type Direct Receipt
• Head of Accounts Major Head - 0702-Minor
  Irrigation
• Minor Head-101-Receipts from Water Tanks/Ponds
• Object Head-09-Rent,Rates and Taxes under
  MGNREGS.
• Amount Received -2000/-
• Received In- Panchayat In Hand
• Received Details- Cash
• Accounting Transactions
• Credit- MGNREGS -Rent, Rates and Taxes- Rs.
  2000/-
• Debit-Cash A/c-Rs.2000/-
• Narration-(money received from auction sale
  of Pond).