SUNY Cortland Sport Clubs

1
SUNY Cortland Sport Clubs

• Officer Training Session
• Welcome Back!

2
Its On Us Sexual Violence Prevention Response

• Information for Student Leaders
• Nan Pasquarello, Interim Title IX Coordinator

3
Structure of this Meeting

• Focus more on things that all officers need to
  know
• Day-to-day responsibilities
• Too much info for this evening, so
• Ongoing training provided to presidents at
  bi-weekly SCAB meetings share info with others!
• Business for this Evening vs. Things You Need to
  Know
• Know each others responsibilities never say
  thats not my job!
• Lots to cover, so well move fast if you have
  questions, please ask, or write them down and ask
  tomorrow
• This PowerPoint available on Forms page

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Sport Club Binders

• Sport Club Audits
• Compliance check
• At least 1x/year
• Random, unannounced
• How to Pass
• Binder present with all docs
• 1 current CPR/AED/FA member
• All present asked to sign in
• Proper use of facility
• If You Fail
• Practice ended immediately
• 1 week suspension
• Probation, future audit
• 2nd violation same as 1st, 50

• Required to be present at all club events!
• What should be in it?
• Sport Club Handbook
• Club registration form
• Policy forms
• Any other important documents you have! (i.e.,
  contact info for officials or club presidents at
  other schools, practice plans, etc.)
• Pass it on at the end of the year!

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Treasurers Folder

• Manage this like a checkbook
• We keep our own record in the office reconcile
  with us whenever youd like!
• Dont take it for granted that well get it right
• Copy of budget request included in folder
• Several deposit slips more on those later
• BE PROACTIVE Penalty for lt90 projected revenue!
• We took back 5043.98 from 7 clubs last year!

Date Transaction Payable To Description Amount Balance
9/5/15 Deposit   Dues 500.00 500.00
9/22/15 Payment Graph Tex New uniforms -200.00 300.00
9/25/15 Payment John Doe Official -75.00 225.00
9/26/15 Deposit   Raffle ticket 250.00 475.00
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Significant Changes

• Policy Forms
• Driver Applications
• First Aid Workshop
• Sport Club Event Supervisors

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Policy Forms

• Submitted online no more paper!
• Exceptions may apply
• Email will follow with copy of form attached
• At interest meeting tell everyone to print out
  and bring to first practice/tryout as proof of
  completion EVEN OFFICERS! Consider two-sided
  printing!
• No need to submit anything to our office we get
  it too
• Benefits 100 completion, definitive proof, less
  paper, always available
• Participants may NOT show you their phone with
  the email as proof
• After cuts, you may shred students who dont make
  it

8
Driver Applications

• Eligibility
• Valid drivers license for 2 years
• 1 moving violation in last 3 years
• No DUI/DWI convictions in last 5 years
• NY DRIVERS LICENSE!
• Out-of-state licenses must request abstract from
  home state DMV ! NOT reimbursable!
• Up to 5 business days for approval, so get going!
• Applicants notified by email if approved

• Full details on Page 38
• Cant just sign up and drive anymore
• Two parts
• Driver Application form
• Student Driver Application form
• LENS Screening why?

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First Responder Online Workshop

• Two weeks from submission of certificate(s) to
  complete online training
• Done through Blackboard
• 20 minutes videos, PowerPoint, brief quiz
• More details as we get closer to launch
• Why? Not just about satisfying a requirement
  First Responders have a serious responsibility!
• Should be the first ones to act when injuries
  occur

10
Sport Club Event Supervisors

• A new student employment position
• Small staff of 4-5 students scheduled to provide
  coverage at events (Field House in the spring)
• 10/hr, expecting 3-4 hrs/week were hiring!
• Scheduled weekly fees paid from club accounts
• Why needed? Too many hours for us.
• Club responsible for of weekend coverage
  supervisors account for consider this when
  planning events!
• Will share names and contact info for staff w/
  presidents will ask supervisors to introduce
  themselves at events

11
Sport Club Handbook

• Before you contact us with questions, use it!
• Contains all policies and procedures related to
  our program, so a good first resource
• All officers responsible for contents!
• Copies for President and Treasurer

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Contact Information

• Take out the contact info slip in the front
  pocket of your binder.
• Check it, correct it, return it now
• If additional officers, add their info somewhere
  on the slip
• We only communicate through Cortland email!

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Calendar of Events

• Page 4
• Upcoming Events
• Beginning of Year Presidents Meeting bring
  completed questionnaire! Schedule of meetings on
  back page contact to reschedule, if necessary.
  Do NOT stand me up!
• Equipment Checkout Wednesday, 9/2, 1-4pm in
  Lusk Field House
• Stadium Use Meeting same day, 4pm, meet at
  Stadium gates
• 1st SCAB Meeting Wednesday, 9/16 _at_ 930pm
  presidents attend!
• Student Involvement Fair 9/18, 12-3pm

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Getting Started

• CPR Opportunities
• Re-certifications 9/3 _at_ 2pm, 35 (10 seats left)
• Full course 9/4 _at_ 1pm, 50 (3 seats left)

• Interest Meetings
• Registration Form due 9/4 by 5pm
• Roster Form
• Dues submit with rosters!
• Minimum of 2 current CPR/AED FA certifications
• ARC or AHA only!

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(No Transcript)
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Code of Conduct

• Remember who/what you represent!
• No individual punishments
• Discuss with teammates! Underclassmen,
  especially!
• Were not stupid you do what college kids do
• Official club functions
• We dont go looking, but well deal with it if
  brought to our attention
• Make intelligent decisions and speak up!

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Head Injuries Concussion Management

• Full policy on pages 22-24
• Responsibility of all four officers
• Athlete is done for day, regardless of desires,
  game situations, EMT recommendations, etc.
• ALL HEAD INJURIES ARE SERIOUS!
• Submit Injury Report next business day
• SIGNIFICANT team/individual sanctions for
  non-compliance! Suspension from program, officer
  removal, participant banishment, etc.
• Discuss at team meetings they need to know
  ahead of time

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Daily Financial Forms

• Official Payment Vouchers W-9s

• Check Request Forms
• Deposit Slips

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Injuries Reporting

• Any time an ambulance is called, Matt needs to be
  called as well!
• Emergency Action Plan (Page 20)

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Common Travel Paperwork

• Travel Itinerary
• Travel Itinerary Addendum

• Travel Advance
• Travel Advance Summary

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Division of Responsibilities

• Running a club properly involves a lot of work
• I wont allow you to half-_at_ it if youre
  committing to this, commit all the way
• If you dont want to do the work, leave. You
  either contribute, or move aside.
• Turn to the 2nd to last page in the Handbook
• The next 10 minutes should be spent discussing
  your roles and responsibilities and putting some
  things to paper. TAKE THIS SERIOUSLY!

22
ASK QUESTIONS!

• There are no stupid questions, just stupid people
• No excuses for not asking! Were here to help!
• Be a familiar face!
• Better to ask and get it right the first time,
  than to screw up and learn the hard way.
• We expect mistakes how you adjust is key
• 34 of you, 3 of us be reasonable and
  respectful, well have a great relationship
• Problem for you doesnt mean problem for us
  plan ahead!

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Acknowledgement of Receipt

• Presidents and Treasurers turn to last page of
  handbook
• Read, sign, give it to us before you leave
• MAKE SURE YOU READ THE THINGS YOU NEED TO KNOW!

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Have a great night!