Science

1
Science Engineering ? New Faculty Orientation

• Research at Rice
• Nancy Nisbett, Director
• Office of Sponsored Research

2
Science Engineering ? New Faculty Orientation

• Office of Research
• James Coleman, Ph.D.
• Vice Provost for Research

3
Science Engineering ? New Faculty Orientation

• Office of Sponsored Research (OSR)
• Responsibilities
• Review and submit proposals
• Accept grants
• Negotiate and Sign Contracts
• Non-financial Post-Award Activities
• Award Closeouts

4
Science Engineering ? New Faculty Orientation

• Staff Assignments Single Point of Contact
• http//osr.rice.edu/staff.cfm

5
Science Engineering ? New Faculty Orientation

• Research Life Cycle
• Funding Opportunity
• Proposal Development/Submittal
• Award Negotiation/Receipt
• Post-Award Activities (conduct research,
  expenditure of funds, development of new
  technology/inventions)
• Award Close-out

6
Science Engineering ? New Faculty Orientation

• Funding Opportunities
• IRIS http//osr.rice.edu/
• Emails for specific announcements/VPR
• Links on OSR website/Agency homepages
• Office of Foundation Corporate Relations
• Web
• Visiting Government Agencies
• Professional Contacts/Conferences

7
Science Engineering ? New Faculty Orientation

• Proposal Development and Submittal
• Ultimate Responsibility Faculty/Principal
  Investigator (PI)
• Read and Follow Program Guidelines
• Technical Proposal
• Compliance Issues?
• Review and Approval (RA) form
• To OSR 5 Working Days Before Deadline
• Read and Follow Program Guidelines (again!)

8
Science Engineering ? New Faculty Orientation

• Review and Approval Form
• (RA form)
• http//osr.rice.edu/index.cfm

9
Science Engineering ? New Faculty Orientation

• Costs of Doing Research
• Direct Costs
• Indirect Costs (Facilities and Administrative
  costs FA)

10
Science Engineering ? New Faculty Orientation

• Proposal Development and Submittal
• Budget Development
• Rice Expenditures
• Graduate student support and tuition remission
• Equipment (5,000)
• Rice Calculating Budget http//osr.rice.edu/forms
  .cfm?keywordID55

11
Science Engineering ? New Faculty Orientation

• Subcontractors? Consultants?
• http//osr.rice.edu/template.cfm?pageid11
• Cost Share
• Form http//osr.rice.edu/forms.cfm

12
Science Engineering ? New Faculty Orientation

• Types of Cost Share
• Mandatory
• Voluntary Committed
• Voluntary Uncommitted

13
Science Engineering ? New Faculty Orientation

• Advance Spending
• Preaward Spending
• Form
• http//osr.rice.edu/forms.cfm?keywordID55

14
Science Engineering ? New Faculty Orientation

• Proposal Submission
• Deadline (what day? What time?)
• To OSR 5 Working Days before Proposal Deadline
• Paper Copy (PI responsibility)
• Electronic done by OSR
• FastLane (NSF)
• Grants.gov and eCommons (NIH)
• NSPIRES (NASA)

15
Science Engineering ? New Faculty Orientation

• Award Negotiation and Acceptance
• Award made to Rice (not faculty members)
• Award Transmittal/Notice of Award

Congratulations!
16
Science Engineering ? New Faculty Orientation

• Date SEP-10-2008
• __________________________________________________
  ____________________
• NOTICE OF AWARD
• __________________________________________________
  ____________________
• Principal Investigator Your Name
• Sponsor National Science Foundation
• Flow-through Sponsor None
• Project Title My First Award
• Sponsor Award No. XXX-123456
• OSR No. 08010101

17
Science Engineering ? New Faculty Orientation

• R Funds (Research/Restricted)
• Unallowable Expenses
• Travel if US carrier not used
• Summer Salary gt 2 mos. NSF
• Alcohol
• Office Supplies/Furniture and Clerical Support
• Entertainment
• Flowers and Gifts
• Intramural Faculty/Staff Meeting Costs
• Public Relations

18
Science Engineering ? New Faculty Orientation

• Post Award
• All activities after the award has been accepted
  by Rice
• PI - research
• OSR nonfinancial
• Research and Cost Accounting financial, effort
  reporting
• OTT intellectual property disclosures

19
Science Engineering ? New Faculty Orientation

• Research and Cost Accounting Activities
• Set up R Fund
• Invoicing
• Draw-down of Federal funds
• Rebudgeting
• Compliance with OMB Circulars
• Effort Reporting
• Continual working relationship with PI,
  Department Staff http//www.professor.rice.edu/pr
  ofessor/Research_and_Cost_Accounting.asp

20
Science Engineering ? New Faculty Orientation

• OSR Post Award Activities
• Grant Continuations
• Supplements
• Amendments/Modification
• Competitive Renewals
• Rebudgeting
• Sponsor Approvals (foreign travel, equipment
  purchases, items not in original
  budget-subcontractors)
• Leave of absence of PI or other Reduction in
  Effort
• Change in Scope of Project
• Grant Transfers

21
Science Engineering ? New Faculty Orientation

• Award Closeout
• Identified in Award Document
• Final Technical Report
• Final Expenditure Report
• Final Property (equipment) Report
• Final Invention Report
• New Technology Report (NASA)

22
Science Engineering ? New Faculty Orientation

• Conflicts of Interest
• Financial
• Time
• Commitment
• Apparent
• Handled in Deans Office

23
Science Engineering ? New Faculty Orientation

• Important Points to Remember
• Ultimate Responsibility PI
• We are here to help! Ask Questions
• Read the Guidelines
• Read Your Award Document

24

• Welcome to Rice!
• Go Owls