Workshop 2: Implementation

1
Workshop 2 Implementation

• Introduction into the major organisational
  elements
• of the ECC process

2
The major organisational elements

• Recruitment
• Partner management
• Simultaneousness of events
• Media and outreach

3
Recruitment

• More than 1,800 citizens were selected randomly
  according to a pre-specified set of selection
  criteria, incl. age, gender and socio-economic
  background
• Further criteria were included according to
  national circumstances (regional spread,
  minorities etc.)
• ECC partners opted for a European or national
  recruitment strategy (i.e. a Europe-wide opinion
  research agency or national organisation, e.g.
  universities, market/opinion research agencies)

4
Partner Management

• A total of 28 national operational partners were
  involved in the implementation
• The major coordination tools were regular
  telephone conferences, e-mail exchange, the ECC
  partner forum
• All partners received a training sessions prior
  to the event (content the design, integration
  steps, budget, facilitation, etc.)

• The ECC Forum
• News and To dos
• ECC Process
• Political Agenda
• FAQs on National Consultations
• Library (training documents, event organisation
  templates etc.)

5
Simultaneousness of events

• The national consultations took place over a
  period of 2 months. 5 to 10 consultations took
  place simultaneously
• All national events followed roughly the same
  schedule with some flexibility (e.g.
  introduction, lunch time, shorter/longer events)
• Each national consultation was attended by a
  European coordinator, a member of the central
  European coordination team
• The European coordinator made sure that data
  (preliminary results, voting results, pictures,
  quotes) were exchanged on time (via phone or the
  forum) and was responsible for Skype live
  exchanges
• All national events had to make the results
  available to participants by the end of day 2.
  They had to be translated into English at least 2
  days afterward and were then put on the ECC
  Website

6
Simultaneousness of events

• Integration points
• Day 1 (morning) Demographic voting
• Day 1 (evening) Exchange of preliminary results,
  translation into EN and back into native
  language, integration into powerpoint
  presentation
• Day 2 (morning) Sharing of European results
  (pictures, quotes, preliminary results)
• Day 2 (afternoon) Live Skype session (15
  minutes)
• Day 2 (afternoon) Confidence voting, Feedback
  voting
• Sporadic Skype connections throughout the day

7
Media and outreach

• Each event was preceded, accompanied and followed
  by press releases at European and national level
  (responsibility of ECC partner) distributed by
  e-mail, in print or on the Website as well as
  close personal contact to media
• Each partner was responsible for
• Having media cover their national event
• Inviting VIPs (incl. representatives of the
  European Commission, Parliament, Comm
  representations, MPs, ambassadors etc.)
• Informing the European coordination team about
  media coverage
• Sending out the outcome document of the national
  consultation to national policy-makers, VIPs and
  other multipliers
• Organising follow-up events at national level
• Optional
• Creation of Website
• Organisation of Observer Programme

8
Group Work

• Please split into groups Recruitment, partner
  management (incl. coordination, planning,
  training, budget), Simultaneousness of events
  (incl. points of integration, coordination of
  events, media and outreach)
• Identify challenges and propose solutions bearing
  in mind limits to the feasibility, i.e.
• Time
• Budget
• Capacities
• Technical means
• ...

9
Thank you very much for your participation!