Mission Staff Assistant

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Mission Staff Assistant

• Developed as part of the National Emergency
  Services Curriculum Project

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Introduction

• The Mission Staff Assistant (MSA) is an
  entry-level job at mission base.
• Completed General Emergency Services
• 101T card for MSA

• The MSAs primary responsibility is
  administration, particularly processing mission
  personnel.

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Introduction (Cont.)

• The MSA may also perform basic functions of other
  specialty areas
• Information Officer
• Safety Officer
• Planning
• Logistics

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Public Relations

• Interact with the media or other interested
  bystanders.

• Assist the Information Officer with the media or
  other interested bystanders.
• If no Information Officer is present, meet the
  media/bystanders and assist them as much as
  possible without interfering with the mission
  until the IO or IC can be notified.

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Public Relations Continued

• Nothing is released without permission from the
  IC or IO.

• Direct reporters, family and bystanders to the IO
  (IC if no IO).
• Never guess or speculate. Always follow-up.
• I dont know or You need to ask the IO Not
  I am not allowed to tell you.

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Coordinating Visits by interested parties

• Assist the IC or IO in Coordinating Visits of the
  News Media

• You may have to deal with the media or bystanders
  in the absence of an information officer. Do the
  best you can by following the guidelines in CAPR
  60-3, and working with the incident commander and
  other key staff.
• Dont be afraid to refer visitors up the chain

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Memoranda of Understanding

• CAP has many ES partner agencies.
• American Red Cross
• FEMA
• National Weather Service
• Other state, local, and service organizations

• What is the Purpose of MOUs?
• Outlines how we will work with other agencies
• Outlines the insurance coverage and reimbursement
  arrangements for operations

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Calling in the troops

• Assist the incident commander in activating the
  mission team if asked.

• Alert rosters
• Who/what is needed?
• Who is qualified to do what?
• Available resources.
• Keep a Phone log
• Prepare for planning and briefing

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Mission Check-in

• Process mission personnel and equipment during a
  mission.
• Primary duties
• Sign-in and Sign-out.
• Check credentials.
• Set up (brief/debrief, meetings, status boards).
• Collect and manage data.

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Mission Check-in Continued

• Credentials
• Everyone must have valid and current
• CAP membership card
• 101 card or database record

• May need valid and current
• ROA card
• State CAP Driver Licenses

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Mission Check-in Continued

• Mission Pilots must have valid and current
• FAA pilot certificate
• FAA medical certificate
• CAP Form 5 (1 year)
• CAP Form 91 (2 years)
• ROA card

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General Assistance

• May be asked to assist in

• Conducting basic safety/hazard inspections
• Setting up areas for briefings and meetings
• Setting up and maintaining status boards
• Locating personnel for next ops period
• Building briefing packages (including basic
  weather)
• Developing portions of the Incident Action Plan
• Compiling mission data and documents
• Maintaining logs and information

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Safety Inspections

• Risk management is used to eliminate or mitigate
  hazards.

• Report any hazards or unsafe practices to the
  safety officer.
• Wherever you are, look for hazards - use common
  sense
• If imminent danger, take immediate action.
• If not, report it to proper authority.

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Mishap Investigations

• Mishap -- an unplanned or unsought event, or
  series of events, that results in death, injury,
  or damage to or loss of equipment or property.
• classified as either bodily injury, property
  damage, or other.
• Safety Officer is responsible for reporting.

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Mishap Investigations Continued

• If no MSO at the mission base
• Classify and notify per CAPR 62-2, Mishap
  Reporting and Investigation.
• IC or unit commander immediately notifies the
  wing commander and wing safety officer.
• If serious injury or death is involved, National
  HQ personnel are notified.
• CAPF 78, Mishap Report Form, within 48 hours of
  the mishap.

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Situation Maps

• Assist in maintaining situation maps and status
  boards.

• Ensure information is entered correctly and in a
  timely manner based on your supervisors
  direction.
• Know the ICS Map Symbols
• It would be helpful to know how to plot latitude
  and longitude (may be a future requirement)

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Situation Maps Continued
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Maintain Clue Logs

• Wing or local forms and checklists
• CAPF 104 (reverse), Mission Flight Plan/Briefing
  Form
• CAPF 106, Ground Interrogation Form
• CAPF 109, Ground Team Clearance

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CAPF 109 Ground Team Clearance
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CAPF 104 Reverse Side
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Many areas will keep a unit log to record
personnel and events of the mission.
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Resource Availability and Tracking

• Determine the status and availability of
  resources for a mission.
• Identify and locate resources
• Wing, group or unit roster/list.
• Verify resources
• Make sure equipment is operable.

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Resource Availability and Tracking Continued

• Track deployed resources

• Use an equipment sign-out log to control
  non-expendable assets.
• Non-expendable assets must be inspected and
  returned to their proper locations at end of
  mission.
• Document significant expendables used.
• Make sure any equipment borrowed from another
  agency is returned (in the same or better
  condition as it was when you borrowed it).

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24 hour clock

• To avoid confusion from A.M. or P.M.- the
  military clock is used to record time.

• Midnight to noon is listed as 0000 to 1200 hours
• Noon to midnight- add 12 to standard clock
• 1300, 1400, 15002300
• 942 A.M. would be 0942 hours
• 500 P.M. would be 1700 hours

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ZULU Time

• To avoid confusion in working with different time
  zones- Zulu or Coordinated Universal Time is
  often used.

• measured from the Greenwich Meridian Line at the
  Royal Observatory in Greenwich, England
• Calculations from local to Zulu time will depend
  on where in the country you are
• Check with the Communications Unit Leader at the
  mission if you need help in calculating

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Vehicle Inspections

• Perform a vehicle safety inspection.
• Normally the duty of the SO.
• Daily Vehicle Inspection Report

• If necessary, update and maintain a vehicle
  operations (usage) log for the finance/admin
  section.

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Mission Duties

• Be professional and helpful in attitude

• Dont be afraid to ask questions or for help from
  your supervisor
• Be careful, there can be many hazards around a
  mission base (wires, antennas, vehicles)
• Watch your health. Dont get so involved in
  duties you forget hydration, eating, rest, etc.
• Remember to take into account of your duty time
  that it may involve a long drive home. Get
  plenty of rest.
• Dont try to do something you havent been
  trained to do.

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Additional Studies

• CAPR 173-3 Reimbursement policies and procedures
• CAPR 60-1 CAP Flight Management
• CAPR 60-3 CAP ES Training Operational Missions
• CAPR 60-4 V1 CAP Emergency Services Mission
  Forms
• CAPR 60-4 V2 CAP Emergency Services Training
  Forms
• CAPR 60-5 Critical Incident Stress Management
• CAPR 62-1 CAP Safety Responsibilities
  Procedures
• CAPR 62-2 Mishap Reporting and Investigation
• CAPR 100-1V1 CAP Communications
• CAPR 900-3 Firearms- Assistance to Law
  Enforcement Agencies
• CAPP 2 CAP ELT/EPIRB Search

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QUESTIONS?
THINK SAFETY