Day-to-Day Maintenance of an Organization

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Day-to-Day Maintenance of an Organization
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What does day to day maintenance consist of?

• The work of an organization
• Fiscal management
• Personnel management
• Board maintenance
• Relationship with the larger community
• General logistics
• The spirit of the organization

3
Who is responsible for day to day maintenance?

• Ways to ensure that everything necessary is
  accomplished
• Delegate work to other administrators
• Hire a bookkeeper/accountant
• Split day to day management duties among several
  staff members

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Ways to ensure that everything necessary is
accomplished (cont.)

• Share some functions among all staff in rotation
• Hire a cleaning service to take some of the
  burden
• Share services with another organization

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What do you actually need to do to carry out the
day to day maintenance of an organization, and
how do you do it?
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The actual work of the organization

• Making sure works get done
• Record keeping
• Regular staff meetings
• Staff development and information-sharing
• Program development
• Advertising and/or recruitment

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Fiscal management

• Bookkeeping
• Billing/receiving, paying bills, and payroll
• Tracking grants and contracts
• Ordering and purchasing materials and supplies
• Banking

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Personnel management

• Day to day management of personnel issues
• Maintaining a favorable organizational climate

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Board Maintenance Community relations Logistics
The spirit of the organization The Big Picture