Business Letter

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Business Letter

• A business letter is a formal way of
  communicating between two or more parties. There
  are many different types of business letters.
  Business letters can be informational,
  persuasive, motivational, or promotional.
• Business letters should be typed and printed on a
  standard 8.5 X 11 white paper and should not
  exceed a page.

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Elements of a Good Business Letter

• The most important element of writing a good
  letter is your ability to identify and write to
  your audience. If you are addressing your letter
  to the department of human resources, avoid using
  highly technical terms that only engineers would
  understand. Even if your letter is addressed to
  an engineering company, chances are that the
  personnel in human resources does not have an
  engineering background.

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Elements of a Good Business Letter

• The next element is to make sure you present your
  objective in a clear and concise manner. Don't be
  vague about your objective most people will not
  have the patience to sit there and guess at the
  meaning of your letter. Most dont have the time
  to read a long-winded letter either, so stick to
  one page and just get to the point without going
  into unnecessary details.

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Elements of a Good Business Letter

• Another important element to remember is to
  remain professional. Even if you are writing a
  letter of complaint, remain polite and courteous.
  Simply state the problem(s) along with any other
  relevant information and be sure to avoid threats
  and slander.
• Remember to introduce yourself if your audience
  is unaware of who you are.

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Elements of a Good Business Letter

• In most cases, the business letter will be the
  first impression that you make on someone. Though
  business writing has become less formal over
  time, you should still take great care that your
  letter's content is clear and that you have
  proofread it carefully.
• Business writing should be clear and concise.
  Take care, however, that your document does not
  turn out as an endless series of short, choppy
  sentences. Keep in mind also that "concise" does
  not have to mean "blunt"you still need to think
  about your tone and the audience for whom you are
  writing.

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Where to Begin?

• Reread the description of your task (for example,
  the advertisement of a job opening, instructions
  for a proposal submission, or assignment prompt
  for a course). Think about your purpose and what
  requirements are mentioned or implied in the
  description of the task. List these requirements.
  This list can serve as an outline to govern your
  writing and help you stay focused, so try to make
  it thorough. Next, identify qualifications,
  attributes, objectives, or answers that match the
  requirements you have just listed.

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Where to Begin?

• Strive to be exact and specific, avoiding
  vagueness, ambiguity, and platitudes. If there
  are industry- or field-specific concepts or
  terminology that are relevant to the task at
  hand, use them in a manner that will convey your
  competence and experience. Avoid any language
  that your audience may not understand. Your
  finished piece of writing should indicate how you
  meet the requirements you've listed and answer
  any questions raised in the description or
  prompt.

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Your Objective

• In Romeo and Juliet, the characters parents feel
  that they know whats best for their children.
  Likewise, Ms.Rubin feels that she knows whats
  best for you and the needs of her students.
  Therefore, you will be writing a business letter
  to a celebrity of her choosing in an effort to
  convince him to be our class Valentine. This
  assignment is not designed to benefit Ms.Rubin in
  any way, other than the sheer joy she will feel
  if your letters actually work.

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Your Objective

• Every year students are expected to write a
  business letter. This letter that you will be
  writing is much more than a light-hearted
  assignment. Your final letter will illustrate
  your commitment to the objective at hand, as you
  demonstrate the proper techniques of writing a
  skillful business letter. This letter must be in
  the desired format, showing a dedication to the
  requirements, and an understanding that words and
  letters can make a difference in the lives of
  others. Your words have meaning, and you need to
  choose them wisely.

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Jon Hamm YES!!!

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Jon Hamm

• Jon Hamm is an American actor, director, and
  television producer best known for playing
  advertising executive Don Draper in the AMC drama
  series, Mad Men (20072015).
• He gained wide recognition when Mad Men began
  airing in July 2007. His performance earned him
  the Golden Globe Award for Best Actor in a
  Television Series Drama in 2008 and 2016 and
  the Primetime Emmy Award for Outstanding Lead
  Actor in a Drama Series in 2015. He directed two
  episodes of the show.

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Jon Hamm tall, dark, and handsome
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Jon Hamm

• In 2008, Hamm appeared in a remake of the science
  fiction film The Day The Earth Stood Still. His
  first leading film role was in the 2010
  independent thriller Stolen. He also had
  supporting roles in The Town (2010), Sucker
  Punch (2011), and Bridesmaids (2011). Hamm has
  received 16 Primetime Emmy Award nominations for
  his performances in Mad Men, 30 Rock (20062013),
  and Unbreakable Kimmy Schmidt (2015present).
• He was also a high school drama teacher and
  taught, Ellie Kemper, lead actress on Unbreakable
  Kimmy Schmidt, and guest role on The Office.

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Jon Hamm kind, talented, and single!
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Jon Hamm

• Please find out more about Jon Hamm through
  personal research. What can you say to convince
  him to be our class Valentine?
• Remember he was hand-selected by your very
  critical judgy teacher because she thinks he
  would be a perfect match for us. He is smart,
  good-looking, talented, well-educated, and
  respected in the entertainment community.
• Collectively, lets think about our ideal
  Valentine date with Jon Hamm. Perhaps he should
  send us flowers and a card? Should he send us a
  headshot with his signature for our hard efforts?
• Perhaps he would like to be my date to the
  American Playwriting Foundation ceremony?

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Jon Hamm
Viewpoint, Inc.8820 Wilshire BlvdSuite
220Beverly Hills, CA 90211-2618