National Incident Management System

1
National Incident Management System

• IS-100 Incident Command System
• IS-700 NIMS

2
Where Are We Going?

• Conducting NIMS Workshops
• Developing a NIMS Implementation Plan
• NIMCAST
• Waiting

3
NEMA

• NEMA Website
• www.nebema.org

4
NEMA-NIMS Page
5
NIMS FEMA
Bruce Blatchford (deputyblath_at_yhaoo.com)
6
NIMCAST
7
Overall Objectives

• Understanding of the NIMS
• Ability to receive a certification for IS-700 and
  IS-100
• Begin the process of being NIMS compliant

8
ICS-100 Objectives

• Describe how ICS became the standard for
  emergency management.
• Provide examples of how ICS is interdisciplinary
  and organizationally flexible.
• Identify five major management functions.
• Describe the principles of span of control.

9
ICS-100 Objectives (cont.)

• Describe the purpose of unique position titles in
  ICS.
• Determine the roles and responsibilities of the
  Incident Commander, Command Staff and General
  Staff.
• Determine, when it is appropriate to expand and
  contract the ICS organization.
• Identify the facilities used in ICS.

10
Types of Incidents

• Planned events
• Fire, both structural and wildfire
• Hazardous materials incidents
• Search and rescue missions
• Oil spills
• Natural disasters
• Terrorist/WMD events

11
What Is ICS?

• Standardized, on-scene, all-hazard incident
  management concept.
• Allows its users to adopt an integrated
  organizational structure.
• Has considerable internal flexibility.

12
What Is ICS?

• A proven management system based on successful
  business practices.
• The result of decades of lessons learned in
  organization and management of emergency
  incidents.

13
Weaknesses Addressed by ICS

• Lack of accountability, including unclear chain
  of command and supervision.
• Poor communication, including system and
  terminology problems.
• Lack of an orderly, systematic planning process.

14
Weaknesses Addressed by ICS

• No common, flexible, pre-designed management
  structure.
• No pre-defined methods to integrate interagency
  requirements into the management structure and
  planning process.

15
What ICS Is Designed To Do

• Meet the needs of incidents of any kind or size.
• Allow personnel from a variety of agencies to
  mold rapidly into a common management structure.
• Provide logistical and administrative support to
  operational staff.

16
What is ICS Designed to do?

• Be cost effective by avoiding duplication of
  efforts.
• ICS has been tested in more than 30 years of
  emergency and non-emergency applications, by all
  levels of government and in the private sector.

17
ICS Features
18
Five Major Management Functions
19
ICS Span of Control
20
Maintaining Span of Control
21
ICS Position Titles

• Provide a common standard for all users.
• Distinct titles allow for filling positions with
  the most qualified individuals.
• Useful when requesting personnel.

22
ICS Organizational Components

• Section
• Division
• Group
• Branch
• Task Force
• Strike Team
• Single Resource

23
Maintaining Span of Control

• Divisions Divide incident geographically, led by
  a Supervisor.
• Groups Describe functional areas of operation,
  led by a Supervisor.
• Branches Used when the number of Divisions or
  Groups exceeds the span of control and can be
  either geographical or functional, led by a
  Director.

24
Maintaining Span of Control

• Task Forces Mixed resources with common
  communications reporting to a Leader.
• Strike Teams A set number of resources of the
  same kind and type with common communications
  reporting to a Leader.
• Single Resources Individuals, a piece of
  equipment and its personnel complement, or a crew
  or team of individuals.

25
ICS Structure
26
Incident Commanders Role

• Has overall responsibility for managing the
  incident.
• Must be fully briefed, and should have a written
  delegation of authority.
• Personnel assigned by the Incident
• Commander have the delegated authority of their
  assigned positions.
• Only position that is always filled.

27
Incident Commander Responsibilities

• Overall command and control.
• Ensures incident responder safety.
• Protects health and safety of the general public
  and the environment.
• Provides information to internal and external
  stakeholders.
• Maintains liaison with other agencies.

28
Expanding the Organization
29
Command Staff

• Public Information Officer
• Safety Officer
• Liaison Officer

30
PIO Responsibilities

• Advise the Incident Commander on information
  dissemination and media relations.
• Serve as the primary contact for anyone who wants
  information (internal external).
• Obtain information from the Planning Section,
  community, media and others.
• Coordinate with other public information staff.

31
Safety Officer Responsibilities

• Ensures responder safety.
• Advises Incident Command on safety issues.
• Minimizes employee risk.

32
Liaison Officer Responsibilities

• Gathers information about support agencies.
• Coordinates for agencies not in command
  structure.
• Provides briefings and answers questions.

33
Understanding the General Staff
34
ICS Section Chiefs and Deputies
35
Operations Section Chief Role

• Develop and manage the Operations Section.
• Develops and implements strategies and tactics.
• Work very closely with other members of the
  Command and General Staff to coordinate tactical
  activities.

36
Operations Section Expanding
37
Planning Section Chief Roles

• Gathers, analyzes, and disseminates intelligence
  and information.
• Manages the planning process.
• Compiles and develops the Incident Action Plan.
• Manages the activities of Technical Specialists.
• Works closely with the Incident Commander and
  General Staff.

38
Incident Action Plan Elements

• What, Where, When, Who, How?
• What do we want to do?
• Where do we stage?
• When are we going to do it?
• Who is responsible for doing it?
• How do we communicate with each other?
• What is the procedure if someone is injured?

39
Logistics Section Chief Role

• Provides resources and services to support the
  incident.
• Develops portions of the IAP.
• Contracts for goods and services.

40
Finance/Administration Section Chief Role

• Negotiate contracts
• Time keeping for personnel and equipment
• Documenting and processing claims
• Tracking costs

41
ICS Structure
42
Communications within ICS

• The ability to communicate with ICS is critical.
• Use standard, common terminology.
• Use standard ICS position titles and facility
  names.
• Develop a communications plan and protocols
  specific to the incident.
• Determine flow path for communications.

43
Communications Discipline

• Observe strict radio/telephone procedures.
• Use plain English in all communications.
• Limit radio and telephone traffic to essential
  information only.
• Follow procedures for secure communications as
  required.

44
Incident Facilities

• Incident Command Post (ICP) Where the Incident
  Commander oversees the incident.
• Staging Areas Where resources are kept while
  waiting to be assigned.
• Base Where primary logistics functions are
  coordinated and administered.
• Camps Where resources may be kept.
• Helibase/Helispot The area from which helicopter
  operations are conducted.

45
Check-In at the Incident

• Ensure personnel accountability
• Track resources
• Prepare personnel for assignments and
  reassignments
• Locate personnel in case of an emergency
• Establish personnel time records and payroll
• Plan for releasing personnel
• Organize the demobilization process

46
Check In List (Example)
From ICS 209-OS Time of Report 3. Spill Status
(Estimated, in Barrels) Ops EUL/SSC
47
Initial Incident Briefing

• Briefings received and given should include
• Situation assessment
• Specific job responsibilities
• Coworkers
• Work area
• Eating and sleeping arrangements
• Instructions for obtaining additional supplies,
  services, and personnel
• Operational periods/work shifts
• Required safety procedures and PPE

48
Incident Briefing Examples
49
Incident Recordkeeping

• Print or type all entries
• Enter dates by month/day/year format
• Enter date and time on all forms and records. Use
  local time.
• Fill in all blanks. Use N/A as appropriate.
• Use military 24-hour time.
• Section Chiefs and above should assign a log
  keeper (scribe).

50
Incident Recordkeeping Example
51
Incident Demobilization

• Complete work assignments
• Brief replacements, subordinates, and supervisor
• Follow check-out procedures

52
Incident Demobilization

• Provide follow-up contact information.
• Return incident-issued equipment.
• Complete post-incident reports, critiques,
  evaluations, and medical follow-up.
• Resolve payment and/or payroll issues.

53
Objective Review

• ICS is the standard for emergency management.
• ICS is interdisciplinary and organizationally
  flexible.
• Identified five major management functions.
• Identified the principles of span of control.
• Position titles in ICS.

54
Objective Review (cont.)

• Roles and responsibilities of the Incident
  Commander, Command Staff and General Staff.
• Ability to expand and contract the ICS
  organization.
• Identify the facilities used in ICS.

55

• Questions

56
The National Incident Management System
57
Objectives IS-700

• Identify how ICS is a component of NIMS.
• Describe the functions and purpose of Multiagency
  Coordination Systems.
• Identify resource management and the coordination
  and oversight of resources.
• Explain the area command and unified command as
  it relates to NIMS.

58
What is NIMS?

• A comprehensive, national approach to incident
  management
• Applicable at all jurisdictional levels and
  across disciplines

59
NIMS What It Is / What Its Not

• NIMS is
• Core set of
• Doctrine
• Concepts
• Principles
• Terminology
• Organizational processes
• Applicable to all hazards

• NIMS is not
• An operational incident management plan
• A resource allocation plan
• A terrorism / WMD-specific plan
• Designed to address international events

60
NIMS HSPD-5
61
NIMS Compliance

• Your jurisdiction must adopt NIMS
• ICS by Oct 1, 2004
• Other aspects by a later date (to be determined)

62
Why Do We Need NIMS?

• Lessons learned have shown the need for
• A coordinated response
• Standardization
• Interoperability

63
NIMS Concepts and Principles

• NIMS is
• Flexible to enable all responding organizations
  to work together.
• Standardized to improve overall response and
  interoperability.

64
NIMS Standard Structures

• Incident Command System (ICS)
• Multi-agency Coordination Systems
• Public Information Systems

65
Preparedness

• Planning, training, and exercises
• Personnel qualification and certification
• Equipment acquisition and certification
• Publication management
• Mutual Aid/Emergency Management Assistance
  Compacts (EMAC)

66
Resource Management

• Includes standardized
• Descriptions
• Inventories
• Mobilization
• Dispatch
• Tracking
• Recovery

67
Communications Information Management

• NIMS identifies requirements for
• Communications
• Information management
• Information sharing

68
Supporting Technologies

• NIMS provides systems to standardize
• Voice and data communications
• Information management
• Data displays

69
ICS

• Proven on-scene, all-hazard concept
• Interdisciplinary and organizationally flexible
• Appropriate for all types of incidents

70
ICS Features

• Common terminology
• Organizational resources
• Manageable span of control
• Organizational facilities
• Use of position titles
• Reliance on an Incident Action Plan
• Integrated communications
• Accountability

71
Common Terminology

• ICS requires
• Common terminology
• Clear text

72
Organizational Resources

• Includes
• Personnel
• Facilities
• Equipment and supplies
• Requires typing by capability

73
Span of Control

• From 3 to 7 reporting elements per supervisor
• 5 is optimum

74
Incident Facilities

• Established as required by the incident
• An ICP is always established

75
Incident Command

• Organizational Level
• Incident Command
• Command Staff
• General Staff (Section)
• Branch
• Division/Group
• Unit
• Strike Team/Task Force

• Title
• Incident Commander
• Officer
• Chief
• Director
• Supervisor
• Leader
• Leader

76
Incident Action Plans

• Communicate incident objectives
• Are based on operational periods
• Are disseminated throughout the incident
  organization

77
Integrated Communications

• Hardware systems
• Planning for use of all frequencies and resources
• Procedures for transferring information
  internally and externally

78
Accountability

• Orderly chain of command
• Check-in for all responders
• Assignment of only one supervisor per individual
  (unity of command)

79
Unified Command
80
How Does Unified Command Work?

• Agencies work together to
• Analyze intelligence
• Establish objectives and strategies
• Unified Command does not change other features of
  ICS.

81
Area Command
82
What Does Area Command Do?

• Sets overall strategy and priorities
• Allocates resources
• Ensures proper management
• Ensures objectives are met
• Ensure strategies are followed

83
Area Command
84
Multiagency Coordination Systems

• A combination of resources
• Integrated into a common framework
• Used to coordinate and support incident
  management activities

85
Multiagency Coordination Systems

• Support incident management policies and
  priorities
• Facilitate logistics support and resource
  tracking
• Make resource allocation decisions based on
  incident management priorities
• Coordinate incident-related information
• Coordinate interagency and intergovernmental
  issues regarding incident management policies,
  priorities, and strategies

86
Multiagency Coordination System Elements

• EOC
• Other entities

87
EOC Organization
88
EOC Organization
89
Public Information for Domestic Incidents

• Advises the IC
• Establishes and operates within the JIS
• Ensures that decision makers and the public are
  informed

90
The JIC

• Physical location where public information staff
  collocate
• Provides the structure for coordinating and
  disseminating critical information

91
JICs
92
JIC Characteristics

• Includes representatives of all players in the
  response
• Has procedures and protocols for communicating
  and coordinating with other JICs

93
JICs
94
What Is Preparedness?

• Actions to establish and sustain prescribed
  levels of capability
• Ensures mission integration and interoperability

95
Responsibilities of Preparedness Organizations

• Establishing/coordinating plans and protocols
• Integrating/coordinating activities
• Establishing guidelines and protocols to promote
  interoperability
• Adopting guidelines for resource management
• Establishing response priorities
• Establishing/maintaining multiagency coordination
  mechanisms

96
Preparedness Planning

• Plans describe how resources will be used.
• Plans describe mechanisms for
• Setting priorities
• Integrating entities/functions
• Establishing relationships
• Ensuring that systems support all incident
  management activities

97
Types of Plans

• Emergency Operations Plans (SEOP/LEOP)
• Procedures
• Preparedness Plans
• Corrective Action and Mitigation Plans
• Recovery Plans

98
Training and Exercises

• The NIMS Integration Center will
• Facilitate development and dissemination of
  national standards, guidelines, and protocols.
• Facilitate use of modeling/simulation.
• Define general training requirements and approved
  courses.
• Review/approve discipline-specific training
  requirements.

99
Personnel Qualifications and Certification

• Development of standards, including
• Training
• Experience
• Credentialing
• Currency requirements
• Physical and medical fitness

100
Equipment Certifications

• Facilitate development of national equipment
  standards, guidelines, and protocols
• Review and approve equipment meeting national
  standards

101
Mutual Aid and EMACs

• Jurisdictions at all levels are encouraged to
  enter into agreements with
• Other jurisdictions
• Private-sector and NGOs(Non Governmental
  Organizations)
• Private organizations

102
Publication Management

• The development of naming and numbering
  conventions
• Review and certification of publications
• Methods for publications control
• Identification of sources and suppliers for
  publications and related services
• Management of publication distribution

103
What Is Resource Management?

• Four tasks
• Establishing systems
• Activating the systems
• Dispatching resources
• Deactivating resources

104
Resource Management Concepts

• Standardize identification, allocation, and
  tracking
• Classify by kind and type
• Implement credentialing system
• Incorporate resources from private sector and
  NGOs (Non Governmental Organizations)

105
Resource Management Principles

• Advance planning
• Resource identification and ordering
• Resource categorization
• Use of agreements
• Effective management

106
Lesson Overview

• Advantages of common communication and
  information management standards
• How NIMS will influence technology/technological
  systems

107
NIMS Intent

• Broad applicability
• Improve coordination and cooperation among all
  response organizations

108
NIMS Components

• Command and management
• Preparedness
• Resource management
• Communications and information management
• Supporting technologies
• Ongoing management and maintenance

109
NIMS Concepts and Principles

• Flexible framework that
• Facilitates working together . . .
• At any type of incident . . .
• Regardless of size, location, or complexity
• Flexible structures
• Requirements for processes, procedures, and
  systems

110
Command and Management

• Incident Command System (ICS)
• Multi-agency Coordination Systems

111
ICS Features

• Common terminology
• Organizational resources
• Manageable span of control
• Organizational facilities
• Use of position titles
• Reliance on an Incident Action Plan
• Integrated communications
• Accountability

112
Unified Command

• More than one responding agency within a
  jurisdiction
• Incidents cross jurisdictions

113
Area Command

• Multiple incidents
• within a jurisdiction
• Large incidents
• that cross jurisdictions

114
Communications and Information

• Facilitate a common operating picture for
• Incident management
• Information management
• Interoperability standards

115
Multiagency Coordination Systems

• Support incident management
• Facilitate logistic support and resource tracking
• Allocate resources
• Coordinate information
• Coordinate issue resolution

116
Multiagency Coordination Systems

• EOC
• Multi-agency Coordination Entities

117
Public Information

• Provides information to
• Command
• The Public
• Ensures information provided is
• Accurate
• Timely
• Coordinated

118
Preparedness

• Actions involved to establish/maintain prescribed
  capability
• NIMS focuses on guidelines, protocols, and
  standards

119
Training and Exercises

• Facilitate national standards, guidelines, and
  protection
• Facilitate use of modeling/simulation
• Define general training requirements
• Review/approve discipline specific
  requirements/courses

120
Types of Plans

• EOP
• Procedures
• Preparedness Plans
• Corrective Action and Mitigation
• Recovery

121
Personnel Qualifications

• Preparedness based on standards for
  qualification/certification
• Includes minimum
• Knowledge
• Skills
• Experience

122
Equipment Certification

• Ensure performance to standards and
  interoperability
• Facilitate development of national standards and
  protocols
• Review and approve equipment meeting standards

123
Resource Management

• Establish systems for
• Describing
• Inventorying
• Requesting
• Tracking
• Activating systems
• Dispatching resources
• Deactivating/recalling resources

124
Managing Resources

• Identifying and typing resources
• Certifying and credentialing personnel
• Inventorying resources
• Identifying resource requirements
• Ordering and acquiring resources
• Tracking and reporting resources
• Mobilizing resources
• Recovering resources
• Reimbursement

125
NIMS Focus on Supporting Technology

1. Interoperability and compatibility
2. Technology support
3. Technology standards
4. Broad-based requirements
5. Strategic planning and RD

126
Managing Communications and Information

• Incident management communications
• Information management
• Interoperability standards

127
NIMS Contact

• Gil Jamieson, Acting Director
• Web Page www.fema.gov/nims
• E-Mail NIMS-Integration-Center_at_dhs.gov
• NIMS Training http//training.fema.gov/emiweb/IS
  /is700.asp
• Main Number 202-646-3850
• Mailing Address NIMS Integration Center, 500 C
  Street SW, Suite 707, Washington, DC 20472
• Nema Website http//www.nebema.org

128
Questions