TUAA Alumni Council

1
TUAA Alumni Council Reelecting Incumbent
Trustees
2
The Issue

• Concern That Alumni Trustees Will Become
  Structurally a Second Class of Trustee Due To
  Uncertainty About Their Continuing For A Second
  Term As A Result Of Current Reelection Procedure

TUAA Alumni Council 1
3
The Tufts Board of Trustees

• Size set by University Bylaws Not less than 28
  nor more than 41
• 30 Charter Trustees elected by members of the
  Board
• 10 Alumni Trustees elected by and from the Alumni
• President of the University
• Charter and Alumni Trustees serve for terms of
  five years
• No distinction between the duties and
  responsibilities of Charter and Alumni Trustees
  One Board

TUAA Alumni Council 2
4
Trustee Reelection Process

• Charter Trustees Review and recommendation of
  Boards Committee on Trusteeship Reelection by
  the Board
• Alumni Trustees Review and recommendation of
  Tufts Alumni Council Nominating Committee
  (following input from Committee on Trusteeship)
  Reelection by Alumni body as a whole in an
  election in which there are at least two and no
  more than three candidates for each position to
  be filled

TUAA Alumni Council 3
5
The Alumni Trustee Reelection Track Record

• Since 2006, only 2 of 6 Incumbent Alumni Trustees
  nominated for election have been reelected
• Trend likely to continue as more Alumni Trustees
  cycle trough their initial term
• The added step of having Incumbent Alumni
  Trustees be reelected in a challenged general
  election has created limitations on the ability
  of very capable Alumni Trustees to be put in
  leadership positions on the Board because of
  uncertainties about their length of service

TUAA Alumni Council 4
6
TUAA Review Process

• Request By President Bacow to consider a solution
• Executive Committee established an Ad Hoc
  Governance Committee to review a variety of
  issues
• Subcommittee consisting of Brian McCarthy, Bill
  OReilly, Jon Oxman and Ed Swan considered and
  suggested changes to the incumbent alumni trustee
  reelection process
• Ad Hoc Governance Committee reviewed and
  recommended changes to the Executive Committee
• Executive Committee reviewed and, since a TUAA
  By-law amendment would be required, determined
  that this Information Session with the Council
  take place first

Tufts Alumni Council 5
7
The Proposal

• Trusteeship Committee provides input on level of
  engagement and achievements of incumbent alumni
  trustees whose terms are ending to Tufts Alumni
  Council Nominating Committee by early November of
  year preceding election
• Alumni Council Nominating Committee determines
  whether or not to recommend that an incumbent
  trustee be nominated for reelection to a second
  (and final) term
• If determination made not to recommend
  reelection, then new candidates nominated for
  initial terms pursuant to existing Tufts
  University Alumni Association By-laws
• If determination made to recommend reelection,
  then Alumni Council votes on reelection, not
  alumni body as a whole
• If incumbent not reelected by Alumni Council,
  then a vacancy would exist until the next year

TUAA Alumni Council 6
8
Representative Time Table

• Fall Year 1
• Input from Trusteeship Committee
• Recommendation by TUAA Nominating Committee
• Spring Year 2
• Alumni Council Election for current trustee
  candidates nominated for second term
• Alumni body election for new trustee candidates
  nominated for first term

TUAA Alumni Council 7
9
Reasons For Approval of Changes

• Once a candidate has been elected by the alumni
  as a whole, reelection by the alumnis elected
  representatives, the Alumni Council, doesnt
  detract from legitimacy
• Alumni Council Nominating Committee and actively
  engaged Alumni Council members are in best
  position to understand the contributions of the
  incumbent since elections are conducted with
  limited electioneering
• Provides greater certainty for continuation of
  outstanding incumbent alumni trustees
• Viewed as being in the best long term interest of
  Tufts University and the Alumni Association

TUAA Alumni Council 8
10
Reasons Against Approval

• Dont change historical procedure
• Prior to alumni election process, Trustees should
  make Alumni Trustees they want to keep Charter
  Trustees. If no vacancies, select among all
  incumbents, not just Charter Trustees
• Following an alumni election, Board of Trustees
  can always fill vacancies with incumbents who
  have not been reelected, (2 have been named to
  fill Charter trustee vacancies, although these
  are not always available)
• Being elected a Trustee is an honor that should
  be available to many qualified alumni. This would
  limit the number of available vacancies and
  reduce number of alumni who will have the
  opportunity to serve on the Board of Trustees

TUAA Alumni Council 9
11
Upcoming Reelection Schedule

• 2012 Elected 2007- Two vacancies, One
  eligible for a second term
• 2013 Elected 2008- Two vacancies, Both
  eligible for a second term
• 2014 Elected 2009- Two vacancies, Both
  eligible for a second term
• 2015 Elected 2010- Two vacancies, Both
  eligible for a second term
• 2016 Elected 2011- Two vacancies, One
  eligible for a second term

TUAA Alumni Council 10
12
Next Steps

• This is Information Session Only
• Executive Committee Seeks Sense of Alumni
  Council
• If Decision Made to Proceed, Vote on Proposal to
  be taken at Fall Council Meeting

TUAA Alumni Council 11