ImageNow

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ImageNow
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Imaging Team
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ImageNow What Is It?

• Enterprise Content Management System
• Secure electronic document storage
• Electronic workflow
• Document sharing

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What Is ImageNow Doing For Us?

• Convert paper documents to electronic
• Print E-mail, Word and Excel documents
• Web Forms
• Faster Retrieval of Documents
• Regain Office Space
• Sharing of Documents Across Campus
• No Lost Documents
• No Paper Needed

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Security

• ImageNow Server Security.
• Drawer Security.
• Document Type Security.
• Group Permissions.

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WebNow

• WebNow
• Login at the University of Wisconsin Stout Home
  Page
• Internal Business
• WebNow

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Logging Into WebNow

• If the WebNow Login screen doesnt appear
• Java will need to be updated https//java.com/en/
  download/
• Use your full e-mail username and password to log
  in.

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Off Campus Access

• Turn on VPN
• Click on the Wireless icon on lower right of
  screen.
• UW-Stout VPN SSTP should be listed
• Double click to login and turn on.

VPN Login Screen
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Available Information

• Accounting Documents Invoices, Travel Docs
• Curriculum Documents Courses, Minutes, Program
• Instructional Recourses Books for Courses
• Purchase Orders
• Declaration of Authority
• Fleet Vehicle Reservation
• Registration Records Curriculum Changes
• Senate Information

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ImageNow Annotations
Text
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Using Annotations

• Right Click on the Annotation for more options.

Stamp Options
Text Options
Highlighter Options
Sticky Note Options
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WebNow Views
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Searching for Student Information
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What is Workflow?

• Workflow Queue
• Electronic In Basket

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E-mail Alarm
ImageNow Client Click Here.
WebNow Click Here
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WebNow When Logging in with the URL Link from
the E-mail alarm
No other options here
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ImageNow When Logging in with the Message Link
from the E-mail alarm
ImageNow Toolbar
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Routing Documents
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Routing Options
Route Anywhere

• Route Forward

Route Up
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What is 1Forms Complete?

• Workflow queue with Automated Routing Rules Setup
• When you are the last signer
• Route based on Document Type
• Route to the processing department
• Route Forward or Route Anywhere

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Grants and Contracts

• Created by Research Services
• Research Services routes the folder for approval
• Folders are routed with the Transmittal form
  inside the folder

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Grants and Contracts

• Folders are listed differently than the
  documents.

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Open the Folder

• The open folder shows the document(s) inside.

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This is the Open Document Inside Folder

• Stamp the document for approval.
• Notice who needs to sign next.
• No routing options here.
• Close the document for routing.

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Grant Folder Routing Option Location

• Closed document reveals the Folder
• The location of the routing options are at the
  top of the folder.

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Substitution or Waiver Forms

• Where to find them?
• Provost Forms Website Forms and Applicaions
• http//www.uwstout.edu/admin/provost/studentforms
  .cfm

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Substitution or Waiver Forms

• Search for submitted Form
• Receive an e-mail
• With-in 15 minutes

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Curriculum Information
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Deleting Documents

• Route documents to L_Forms Items to be Deleted

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WhosUsingImageNow?
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University of Wisconsin Stout
University of Wisconsin River Falls
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Helpful Information

• University of Wisconsin Stout Homepage
• Technology HelpDesk
• UW-Stout Knowledgebase
• Search All Topics
• Enterprise content management
• ImageNow
• Webnow
• Create a HelpDesk Ticket
• Call the Technology HelpDesk _at_ 5000
• E-mail questions to imaging_at_uwstout.edu

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Questions