Situation Reporting

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Situation Reporting
An Input Writers Guide
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Administrivia

• Sign-In Sheet
• Pagers and Cell Phones to Stun
• Fire Exits and Safety
• Course Length 90 Minutes
• Certificate Issued (DFTO Training)

3
Objectives

• Describe the audience of the Situation Report
• Describe the use of the Situation Report
• List the changes to the Situation Report Format
• Describe the routing for Situation Report Inputs
• Differentiate between good and poor Situation
  Report (SITREP) inputs.

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Audience

• The President
• Secretary of Department of Homeland Security
• Emergency Response Branch Director

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Format Changes

• Separate Formats for RST and ERT
• Only current info no more italics
• Focus on analysis
• Fewer attachments and tables
• Overall shorter report

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Good Reporting

• The Five Cs of SITREPs
• Clear
• Concise
• Complete
• Current
• Critical

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Ground Rules

• Always use the same measurements
• Make the report understandable
• Follow-up on issues or problems previously
  reported.

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Formatting

• Make submissions electronically
• Follow submission guidelines
• Word Formatting
• Times New Roman Font
• 10 point
• No tabs, No indents
• Use left justification

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Writing Hints

• Do not use proper names except for
• Elected Officials
• i.e. Congressmen Smith
• List dates rather than days of the week
• Dont quote people.
• Dont editorialize.

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Analysis

• What does it really mean?
• Provide analysis of figures and data
• Report trends and impacts
• Take the complex and make it simple

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Analysis

• Day to Day Function
• Subject Matter Expert Provided
• Coordinate with Others
• Use Good Management Skills

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Narrative

• Use Narrative Format
• Use Third Person
• Clear and Concise
• Proper Spelling
• Proper Grammar
• Current Information

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Use Proper Channels

• Use the Command Structure
• Keep your management informed
• Internally de-conflict information
• Prevent nasty surprises

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Where to Start

• Action Plan Assignment
• Critical Milestones
• Facts and Figures
• Changing Conditions
• Changing Assumptions
• Nothing to report?

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IPs Role

• IP compiles the report
• IP reviews inputs for inter-section conflicts
• IP reviews completeness
• IP spell and grammar checks
• IP should come to you for major changes

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Final Reminders

• Plan Ahead Be on Time
• Do it Right the First Time
• Remember your Audience
• ANALYSIS ANALYSIS ANALYSIS

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Exercise Time

• Review the Handout and Select the Best Situation
  Report Input.

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Exercise Review

• Correct Answers
• 1 B
• 2 B
• 3 A
• 4 B
• 5 B
• 6 B
• 7 A

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Are there any

• Questions?

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Graduation Evaluation

• Course
• Evaluation Forms
• Course
• Certificates!