State Funding - CTE

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State Funding - CTE

• 126,304,051
• Regular WPU for CTE Courses
• 58,413,481 (required minimum - IC)
• CTE Add-on
• 67,890,570

2
State Funding - CTE

• Maintenance of Effort (Regular WPU)
• WPU Value 2,514
• Ongoing CTE Allocation (Add on)
• WPU Value 1,817 (72)
• Prorated to allocation

3
State Funding - CTE

• Summer Agriculture
• Comprehensive Guidance
• Work-Based Learning
• CTE Introduction
• CTE Student Leadership Organizations
• Skill Certification (Competency)
• ADM funded Programs (AG, BE, FACS, HO, IT, ME,
  TE, TI)
• Administration

4
State Funding Summer Ag

• .1.114 Million Allocated
• Grades 9-12
• 7 WPUs for 35 students for 9 weeks
• Teachers cannot work during Summer

5
State Funding Comp Guid

• 8.570 million allocated
• Oct 1 7-12 Enrollment in approved schools
• Partial Local Match Required
• Application Required

6
State Funding WBL

• 1.406 million allocated
• 50/50 local match required
• Application Required

7
State Funding CTE Intro

• 1.056 Million Appropriated
• Mainly for Equipment
• Base Prior year Oct 1 7th grade enrollment in
  approved schools
• Application Required

8
State Funding - CTSO

• .485 Million Allocated
• Based on number of affiliated members
• .385 Million Statewide Management National
  Convention Expenses
• .1 Million Retained by Districts

9
Skill Certification

• 5.644 Million allocated
• For students who pass skills tests
• Allocated by program based on relative membership

10
State Funding Set Aside

• 2.7 Million
• CTE Equipment Costs
• 1.9 Million Formula (Base 5 year ave 9-12)
• .850 Million Projects (Direct Grants)

11
State Funding Add-on Funds for Programs

• 46.872 Million Allocated
• For Added Costs of CTE programs
• For 9-12 Programs
• Calculated on relative membership
• School Days and Periods Table
• In Programs Approved by the State Board
• Extra for positive growth

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State Funding-CTE Administration

• District WPU Verification (Annual)
• Categories
• District Admin 20 or 25
• Min ½ time, min 2 schools, 3 programs ea
• High School Programs 10, 15, 20, 25
• of Programs
• of Pathways
• of Courses
• of CTSOs
• Technology Centers 40

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WPU Verification

• Changing Process from Self Report to
• PATI Approved Course Verification
• CTSO Affiliated Chapter Report
• Must be affiliated nationally
• Periodic On-site Verifications

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Pathways?
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State Funding Sources

• Ongoing CTE Allocation (Add on)
• Maintenance of Effort (Regular WPU)

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State Funding Maint of Effort

• 9-12 CTE ADM X WPU Value () Indirect Costs
• Compared to CTE Expenditures from Regular WPU
  shown in Annual Program Report (APR)
• 7-8 Grade Programs?
• Tab 10 FY 06 Illustration

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Annual Program Report (APR)

• 669,329 (Total Expenditures)
• Add-on, Set Aside excluding TLC WBL CG
• Federal
• TLC (6901), WBL (6902), CG (6903)
• Actual Expenditure (Column 5)

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Updates to Ongoing Allocation

• Ongoing Allocation
• Initial Estimate March
• September Update
• Mid-year Update (Jan)
• Final (March)
• Maintenance of Effort
• Preliminary Sept
• Update March
• Final - January

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Program Approval 3 StagesCraig Stoker

• PATI Annual Membership Reporting
• Teacher Licensing Assigning
• Teacher/Course/Membership Reporting
• State Specialist Approval
• Membership Audit
• Annual Report
• On-site Review

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Teacher Qualifications (CACTUS)

• CACTUS by Nov 15th
• Licensed to Teach
• Secondary Education
• CTE Program Specific
• Endorsement
• Assignment

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Teacher, Course, Membership (PATI)

• (Program Approval for Technical Instruction)
• School
• Reporting School
• Taught School (ATC, College?)
• Teacher CACTUS Links
• Course (Approved CIP Code)
• Enrollment
• Membership (9-12 or 7-8)
• PATI Reports

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Reporting Issues

• Jeff McDonald
• jeffrey.mcdonal_at_schools.utah.gov
• 538-7657)

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Membership Audits

• Teacher Roll Books
• Teacher Name, CIP, Course, Term, Period, Grade
• List of Coding used (including Local Board
  definition of unexcused absence)
• Entry and exit dates
• Membership and attendance summarized at the end
  of each course by student and course
• 10 day Rule
• Teachers signature

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Membership Audits - Common Errors

• 10 Day Rule
• No Teachers Signature
• Missing information (CIP Code, Course title,
  grade, etc.)
• Double entry of students
• Course information in PATI incorrect
• Block Schedules vs year end reporting

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Audit Issues

• Making sure PATI Reports are Accurate
• Compare Educator Listing to Printed Rolls
• Verify School Days Table in Relation to Local SIS
  Membership Calculation for Upload (Critical for
  A/B Schedules)
• Making sure Rollbooks reflect actual membership
• Print Rolls After all Teacher Changes
• Encourage Teachers to Identify Discrepancies in
  Rolls

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Program Approval 3 Stages

• PATI Annual Membership Reporting
• Teacher Licensing Assigning
• Teacher/Course/Membership Reporting
• State Specialist Approval
• Annual Report
• On-site Review

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Program Approval - Annual Report Process

• Notice to teachers
• Teacher enters evaluation data
• Completed by October 15th
• Report to CTE Directors of missing reports
• Follow up to get all reports
• Summary Report from USOE
• Follow up with schools as needed

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Program Approval 3 Stages

• PATI Annual Membership Reporting
• Teacher Licensing Assigning
• Teacher/Course/Membership Reporting
• State Specialist Approval
• Annual Report
• On-site Review

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Program Approval - On-Site Review Process

• 6-Year Cycle
• Communication with School
• Letter to Principal from USOE
• Explanation by CTE Director or Coord
• Evaluation
• Instructor Self Evaluation
• State Specialist On-Site Evaluation
• Civil Rights Team On-Site Evaluation (if
  applicable)
• Feedback/Improvement
• Summary Report
• Improvement Plan
• Continuous Improvement and Follow Up