Making A Good Presentation

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• Making A Good Presentation

By Dr. Nadeem M. Firoz
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Contents

• Purpose of oral presentation?
• Planning for the presentation
• Preparation
• Presenting/Delivery
• Conclusion

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Introduction

• Purpose of Oral Presentation?
• Remember, the purpose of oral presentations is to
  communicate a topic as interestingly and
  succinctly as possible, so be expressive and
  concise
• It shouldnt be done like a written report!

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Planning

• Analyse your audience
• What do they know about the subject?
• What terminology would they know?
• What do they want or need to know?
• What is their motivation for listening to you?
• What aspects of your subject would they be
  interested in?

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Planning

• Determine primary purpose
• What is your main point? (Can you put it into one
  sentence?)
• What do you want your listeners to do or think?
• (Are you trying to inform/convince/guide/entertain
  them?)
• Select effective supporting information
• What kind of information will best support your
  presentation?
• What kind of information will appeal to your
  listeners? Provide interesting examples.

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Preparation

• In general, follow a 3 part structure
• Introduction - tell them what you're going to
  tell them.
• Body - tell them!
• Conclusion - tell them what you have told them!
• Do not try to include too much content for the
  time allowed!

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Preparation

• Prepare an introduction
• When your introduction is over, your audience
  should be interested, know what your main point
  is, and know how you're going to explain it.
• Introduction should therefore ( some not all)
• Arouse interest in the topic
• Provide context, ie. background and definitions
  etc
• Clearly state the main point of the talk
• Describe the structure of the talk

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Preparation

• Prepare a conclusion
• The audience listens for your summary and
  concluding remarks.
• Listeners rate a presentation on the quality of
  its ending, so prepare clear, succinct closing
  comments that catch the listener's attention.

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Preparation

• Research into Topic Well!
• Helps you to demonstrate knowledge of subject
• Provide good explanations
• Give interesting examples
• Good knowledge of subject makes you confident
  and relaxed

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Preparation

• Select appropriate visual aids
• Overhead transparencies, slides, flip charts,
  chalkboards, handouts, 3D objects, computer
  projections etc
• Visuals must convey your point clearly and
  simply.
• Do not over-use visuals (a trap when using
  Powerpoint). The visuals are not the
  presentation, their purpose is simply to
  summarize or illustrate your main points.

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Preparation

• Writing/Making Slides
• Keep them uncluttered
• Keep maximum 4-5 points per slide- Dont put
  everything in the slides!
• Use clear type (larger fonts better)

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Preparation

• Know your equipment/Slides
• Familiarise yourself with the equipment you will
  use.
• Rehearse (in your room, in front of a mirror
  etc) Anticipate questions etc
• Time your presentation using the equipment (it
  may take longer than just reading aloud).

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Preparation

• Others
• Prepare supporting materials (eg. handouts) but
  this should only be given at the end of the
  section except when materials are meant for
  demonstration

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Making the Presentation
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Presenting

• Structure and Logic
• Order and logical flow
• Use appropriate forecasting and signposting
• Highlight important points
• Linking ,sequence, and summarising
• Give appropriate closure

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Presenting

• Structure and Logic
• Audience attention span is short, so break up
  long sections of information with questions,
  feedback, activities, and repeat important
  points.

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Presenting

• The Presenter
• Good posture and appearance
• Establish good rapport
• Be well-organised

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Presenting

• The Presenter
• Speak with clear/audible voice-Articulate
• Make good eye contact - Dont read too often from
  slide!
• Speak with adequate pauses

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Presenting

• The Presenter
• Do not read from notes for any extended length
  of time although it is quite acceptable to glance
  at your notes infrequently. Speak loudly and
  clearly. Sound confident...
• (http//www.aresearchguide.com/3tips.html)

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Presenting

• The Presenter
• 9 times out of 10 a person may be judged by how
  he dresses
• 7 of the impact at a meeting is attributed to
  what is actually said
• A hefty 38 is due to the quality of voice,
  accent, use of grammar and overall confidence!
• 55 is due to visual impact-A persons dress and
  mannerisms!
• -(Business Life Magazine, May 1999)

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Presenting

• When you are presenting in front of an audience,
  you are performing as an actor is on stage. How
  you are being perceived is very important. Dress
  appropriately for the occasion. Be solemn if your
  topic is serious. Present the desired image to
  your audience. Look pleasant, enthusiastic,
  confident, proud, but not arrogant. Remain calm.
  Appear relaxed, even if you feel nervous.
• Speak slowly, enunciate clearly, and show
  appropriate emotion and feeling relating to your
  topic. Establish rapport with your audience.
  Speak to the person farthest away from you to
  ensure your voice is loud enough to project to
  the back of the room. Vary the tone of your voice
  and dramatize if necessary.
• ( http//www.aresearchguide.com/3tips.html)

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Handling Questions

• Manage audience well
• Listen to questions- Write them down!
• Respond appropriately to questions
• Dont bluff or argue!
• Be honest to admit if a question is beyond you
  and promise to get back later if possible

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Conclusion

• Effective oral presentation hinges on detailed
  planning, preparation and effective delivery.

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Conclusion

• It is vital to communicate a topic as
  interestingly and succinctly as possible
• So be expressive and concise!

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Thanks for your Time!