Microsoft PowerPoint and Desktop Publishing Lesson 2

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Microsoft PowerPointand Desktop Publishing
Lesson 2

• Lexington Technology Center
• December 5, 2002
• Bob Herring
• On the web at www.lexington1.net/adulted/computer/
  powerpoint_web_design_desk_pub.htm

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PowerPoint Lesson 2
Review of Tuesdays Lesson

• Starting and Quitting PowerPoint
• The PowerPoint Window
• Menus and Toolbars
• Slide Layouts and Design Templates
• Creating Presentations
• Text and Text Characteristics (Fonts and Sizes)
• Adding Slides
• Bulleted Lists
• Graphics and Clip Art
• Drawing Toolbar
• Saving and Exiting a Document

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PowerPoint Lesson 2
Drawing Toolbar

• Choose Tools, then select Customize click the
  Drawing checkbox

Select Object Tool
Line
Text Box
Arrow Style
Line Color
Line Style
AutoShapes
Shadow
Rectangle
Word Art
3-D Effects
Drawing Menu
Text Color
Arrow
Free Rotate Tool
Dash Style
Oval
Fill
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PowerPoint Lesson 2
Using the Draw Menu

• Select more than one graphic
• Left-click the the word Draw on the Drawing
  Toolbar

Select Multiple Objects by Holding Shift Key
Draw
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PowerPoint Lesson 2
Draw Menu, Order

• Order controls how objects are stacked
• Click Draw, then select Order

Order
Order Sub-Menu
Draw
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PowerPoint Lesson 2
Draw Menu, Align or Distribute

• Align or Distribute controls placement of
  multiple objects
• In the Align or Distribute sub-menu, choose
  Align Top

Align or Distribute
Align or Distribute Sub-Menu
Draw
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PowerPoint Lesson 2
Draw Menu, Align or Distribute

• After choosing Align Top, all objects are
  lined up
• Objects will align on the topmost shape

Shapes Aligned at Top
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PowerPoint Lesson 2
Draw Menu, Rotate or Flip

• Objects can be rotated or flipped
• Choose Rotate or Flip, then select the
  appropriate command

Rotate or Flip
Draw
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PowerPoint Lesson 2
Draw Menu, Rectangle and Oval Tools

• Use the Rectangle Tool to create box shapes
• Hold down the shift key while drawing to draw a
  square
• Use the Oval Tool to create elliptical shapes
• Hold down the shift key while drawing to draw a
  circle

Shift for a Circle
Shift for a Square
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PowerPoint Lesson 2
Draw Menu, AutoShapes

• Other shapes besides rectangles and ovals are
  available
• Click AutoShapes and select the appropriate
  category

AutoShapes
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PowerPoint Lesson 2
Draw Menu, AutoShapes

• Basic Shapes provides many useful items
• After selecting a shape, draw it by
  left-clicking and dragging

Basic Shapes
AutoShapes
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PowerPoint Lesson 2
Text Boxes

• Click inside text boxes to edit them. The
  border will be slashed (/////)
• Click the border of a text box to select it.
  Look for dots ()
• To move a text box, it must be selected.
  Selecting a text box also
• allows all the text to be formatted at once.

Slashes
Dots
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PowerPoint Lesson 2
Working with Fonts

• Select Format, then Font
• Choose desired font and Text Effects

Text Effects
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PowerPoint Lesson 2
WordArt

• Choose Insert, then select Picture click on
  WordArt
• Select the WordArt style that suits your
  presentation and click OK

Select
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PowerPoint Lesson 2
WordArt

• The WordArt text dialog appears
• Select the font, size, and style (bold, italic)
• Highlight and replace Your Text Here with
  desired text
• Use the WordArt Shape Tool to create even more
  effects

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PowerPoint Lesson 2
Word Art Toolbar

• Choose Tools, then select Customize click the
  WordArt checkbox

Insert Word Art
Format Word Art
Word Art Alignment
Word Art Gallery
Letter Height
Word Art Shape
Text Direction
Edit Text Tool
Free Rotate
Character Spacing
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PowerPoint Lesson 2
Color Options

• Select different colors by clicking More Fill
  Colors
• Use PowerPoints built-in palette of colors
  Or choose your own
• To copy a color, check its red-green-blue
  values, then set them in
• your presentation

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PowerPoint Lesson 2
Fill Effects, Gradients and Textures

• Shapes can be filled with color gradients by
  selecting Fill Effects
• Select the colors to be used, then the shading
  style
• Shapes can contain textures rather than colors
• Select the desired texture from the Texture
  tab

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PowerPoint Lesson 2
Fill Effects, Patterns and Pictures

• Shapes can be filled with various patterns
• Select the desired pattern, then select the
  color
• A shape can contain a picture
• Click the Select Picture button to navigate
  to the desired picture

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PowerPoint Lesson 2
Draw Menu, Lines and Arrows

• Click the Line tool. The mouse pointer will
  become a black cross
• this is the beginning of the line. Position,
  then hold down the left
• mouse button and drag to create the line.
• Hold the Shift key while dragging to create
  horizontal, vertical,
• or 45o angle lines
• An arrow is just a line with an arrowhead --
  create as above

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PowerPoint Lesson 2
Draw Menu, Line Styles

• A variety of line thicknesses are available
• Click the Line Style tool to select the
  appropriate width

Line Style
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PowerPoint Lesson 2
Draw Menu, Dash Styles

• Lines can be dashed
• Click the Dash Style tool to select the
  desired look

Dash Style
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PowerPoint Lesson 2
Draw Menu, Arrow Styles

• Arrowheads can be added or changed
• Click the Arrow Style tool and select the
  desired style

Arrow Style
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PowerPoint Lesson 2
Draw Menu, Shadow Effects

• Shadows can be applied to shapes to achieve
  various effects
• Click the Shadow tool and select the desired
  style

Shadow Settings Toolbar
Shadow
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PowerPoint Lesson 2
Review of Tuesdays Lesson

• Shapes can be made to look three-dimensional
• Click the 3-D tool and select the desired style

3-D Settings Toolbar
3-D Effects
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PowerPoint Lesson 2
Using the Freeform Tool to Create Shapes

• Paste the shape into the slide, then
• Use the Freeform Tool to draw the outline

Lines
Freeform
AutoShapes
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PowerPoint Lesson 2
Freeform Tool, Part 2

• Right-click the outline
• Choose Edit Points from the pop-up menu

Edit Points
Pop-Up Menu
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PowerPoint Lesson 2
Freeform Tool, Part 3

• The points that comprise the line appear
• Drag them to match the underlying shape exactly
• Add points as needed to make curves or
  indentations

Drag Individual Points to Conform to
the Underlying Shape
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PowerPoint Lesson 2
Adding Tools to the Toolbar

• Select Tools, then Customize choose the
  Commands tab
• Select Insert, then choose Symbol
• Left-click and hold the desired icon pull to
  desired spot on toolbar

Tools
Customize
Commands
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PowerPoint Lesson 2
Deleting Tools from the Toolbar

• Select Tools, then Customize choose the
  Commands tab
• Left-click and hold and pull the tool off the
  toolbar

Tools
Customize
Commands
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PowerPoint Lesson 2
Options, View Tab

• Choose Tools, then select Options
• The Options dialog, with its 7 tabs, controls
  the overall program
• The View tab controls various dialog boxes
  and other effects

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PowerPoint Lesson 2
Options, General Tab

• Choose Tools, then select Options
• The General tab controls the recent file list,
  macro virus
• protection, and user information

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PowerPoint Lesson 2
Options, Edit Tab

• Choose Tools, then select Options
• The Edit tab controls how text will be
  inserted and deleted

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PowerPoint Lesson 2
Options, Print Tab

• Choose Tools, then select Options
• The Print tab controls the way that Word
  interacts with your printer

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PowerPoint Lesson 2
Options, Save Tab

• Choose Tools, then select Options
• The Save tab controls auto save and how
  documents are saved

Auto Save
Save As
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PowerPoint Lesson 2
Options, Spelling Tab

• Choose Tools, then select Options
• The Spelling tab controls spell checking
  options
• (Turns it off if its too annoying)

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PowerPoint Lesson 2
Options, Advanced Tab

• Choose Tools, then select Options
• The Advanced tab controls where documents are
  saved

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PowerPoint Lesson 2
Review

• Drawing Toolbar
• Drawing in PowerPoint
• Changing Toolbars
• PowerPoint Options

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