CACPF CHILD AND ADULT CARE FOOD PROGRAM

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CACPF CHILD AND ADULT CARE FOOD PROGRAM

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GENERAL INFORMATION * Every classroom or family advocate that serves either a meal or a snack is required to keep a record of that meal service. – PowerPoint PPT presentation

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Title: CACPF CHILD AND ADULT CARE FOOD PROGRAM

1
CACPFCHILD AND ADULT CARE FOOD PROGRAM

GENERAL INFORMATION

2
WHO NEEDS TO KNOW ABOUT CACFP?This training
session is for ANYONE involved in any way with
the Head Start Program
3
WHATS YOUR ROLE?

Teachers
Teacher Assistants
Subs
Bus Monitors/Food Servers
Food Service Delivery
Secretaries
Kitchen staff
Family Advocates
Site Managers

Management
Finance Staff
IT Staff

Head Start Operations

Administration

4
WHERE CAN I FIND CACFP INFORMATION AND FORMS?

BOOK MARK WEB PAGES
www.doe.in.gov/student-services/nutrition
www.doe.in.gov/food
Capes intranet site
Access record keeping forms
Newsletters and policy changes
Find Orange tab for Center Sponsor

5
REQUIRED RECORD KEEPING

Updated daily menus
Updated infant menus
Infant Feeding Record
Attendance/Meal Participation Record (Point of
Service)
Daily Time Log
Record of CACFP expenses (milk purchases, etc.)

Milk Inventory Form
Participant Eligibility Roster
Verification of Up-to-Date Enrollment Forms
Program Expense Form
Monthly Profit/Loss Record
Claim for Reimbursement

DAILY

MONTHLY

6
ENROLLMENT FORMS

Forms must be completed by parent or guardian
Must be Signed and Dated
Use only the current approved form
Update annually or when a significant change in
childs schedule occurs
Must be verified prior to filing
claim

7
CACFP ATTENDANCE RECORD

Attendance must be taken daily. If your center
has children coming in all times of the day, you
may want to take attendance twice a dayonce
during breakfast and again just before lunch.
Attendance must be marked to claim any meal for a
child

8
Meal Participation Record

YOU MUST RECORD MEALS AND SNACKS at the POINT
OF SERVICE
Served to Children
Served to Adults necessary for food
service
Tabulate at end of day and week
Check your addition!
Must sign and date form
Use blue ink only
Corrections must be legible and be initialed (No
white-out)

9
Infant Feeding Records

Includes the infants name
Age
Date of meals served
Specific Food served
Amount offered
Original signature of caregiver

10
Menus

Must be dated
Include age groups
Include portion sizes for each age group
Be updated to reflect the actual food served
Will be collected monthly and a copy placed in
the CACFP file in Finance

11
Meal Delivery Purchases

Delivery notice signed by designated person
Must verify type and amount of food delivered
Must report missing, spoiled or rejected food
All receipts/delivery tickets must be turned in
monthly

12
CACFP DAILY TIME LOGS

Must be handwritten not computer generated
Completed for employees who spend PART of their
day working on CACFP
Examples Monitoring, record keeping, serving
meals, cleanup after meals
Employee completes top half
Center director completes bottom half
Sign and date
Turn in to Finance MONTHLY
PLEASE ADD SITE NAME ON FORM

13
MILK INVENTORY

Each site completes a form
Assign one (or two) person(s) at site to
inventory and record information
Must be turned into finance MONTHLY
Must be accurate!!!
Note any factors that may effect milk used for
month

14
Food Safety

Food temp must be recorded at delivery prior to
serving
Temperature Danger Zone 41-135o F
Use clean sanitized utensils for serving
Store serving utensils properly
Must have thermometers and keep records of temps
of food, coolers, freezer

15
Civil Rights Requirements

Civil Rights training must be documented
Every site must display Justice for All
Building for the Future posters in a prominent
place
Every site must have Civil Rights file
All documents must use the non-discrimination
statement
Data Collection and Comparison Census must be
completed annually

16
MONITORING

All reviews will be unannounced
At least 3 per year
Includes observation of a meal service
If problems found, corrective action required
Center representative and reviewer will sign
acknowledgement of review findings

17
INFORMATION OVERLOAD??

Please follow your chain of command
Forward your questions/comments to your immediate
supervisor or
Email to kkaffenberger_at_capeevansville.org
A list of your frequently asked
questions/concerns will be posted for the benefit
of all staff

18
This presentation was developed and edited by
Capes finance staff using information from the
Indiana Department of Educations Division of
School and Community Nutrition Programs
resources. It reflects procedures and policies
applicable to the Indiana CACFP program.

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