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CotatiRohnert Park Unified School District

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Title: CotatiRohnert Park Unified School District

1
Cotati-Rohnert Park Unified School District

2007-2008
Budget Discussion

2
Budget Development - 101

Why?
When?
Who?
How?
Required by State (Education Code 42127)
On or before July 1st each year
Board of Education must adopt the budget for the
next fiscal year (July 1st June 30th) and staff
must submit the budget and supporting
documentation to the County Office of Education
(Superintendent of Schools) for review and
approval, by August 15th.
If disapproved, District Board must resubmit
revised budget by September 8th.

3
HOW IS THE 2007/2008 BUDGET DEVELOPED?

First Step Determine what your beginning
balance will be (this should be the same as your
ending balance for the current year!)
Second Step Estimate what your revenue (income)
will be for the fiscal year
Third Step Estimate what your expenses will be
for the fiscal year
Fourth and Final Step Make sure you have
budgeted and can maintain the State required
minimum reserve levels (3 for districts our size)

4
BUDGET MANY DIFFERENT BANK ACCOUNTS FOR VARIOUS
EXPENSES

General Fund
Unrestricted (37.3M)
Restricted (Federal and State funded categoricals
40 Programs 18.6M)
Adult Education Fund(159k)
Cafeteria Fund(1.5M)
Reserve Fund
Non-Capital Outlay (1.4M balance)

Facilities, Construction and Infrastructure Funds
Deferred Maintenance (795k)
Building Fund (Bonds - 4.3M balance)
Developer Fees Fund (1.3M balance)
State Bond Fund (412k balance)
Redevelopment Fund (200k balance)

5
Comparing Budgets

Districts Total Budget for 2007/2008 68M
City of Rohnert Park 31.2 Million
City of Cotati 5.1 Million
General Fund budget of the District, excluding
all facilities, construction, deferred
maintenance, adult ed., cafeteria and reserve
funds is 55.9M, over 19.6M larger than the
combined Rohnert Park and Cotati general
operating budgets.

6
Changes Since Second Interim Reported in March
2007

For the Unrestricted General Fund
Revenues - 41,353,103 up 272,223
Expenditures
Salaries/Benefits -33,200,957 down 164,956
(savings from vacancies)
Supplies -658,766 up 236,568 (143k allocation
to cover 05/06 and 06/07 deficits in 6-12
athletic budgets)
Services -2,220,674 down 181,354 (reduced legal
expenses, some utility savings)
Equipment -92,008 down 6,500
Transfer/Contributions-5,547,365 up 118,916

7
Change in 2006/2007 Ending Balance

As reported at Second Interim
2,561,476
1,742,441 Reserve
819,035 Balance
As estimated at Budget Adoption
2,831,025
1,749,166 Reserve
1,081,859 Estimate Ending Balance above 3
minimum reserve level.

8
Second Step Estimate Revenue for 2007/2008

Over 91 of our unrestricted revenue is based on
our revenue limit calculation 36.8M
We will receive 32.11 each day an enrolled
student comes to school
This represents a 4.53 increase in funding
(COLA) approximately 1.40 more per pay
A student with perfect attendance will generate
5,778 in general fund revenue for the District
Because we are a declining enrollment District,
we can use last years attendance to calculate
our revenue for this year -

9
Other Components of Unrestricted Revenue

357,212 for Intervention Programs (includes
summer school)
1,838,114 to fund staffing for K-3 Class Size
Reduction
801,338 in Unrestricted Lottery Funds
Total Unrestricted Revenue 40,571,604

10
Third Step in Budget Development Estimate
Expenditures

Largest Component is the cost of salaries and
benefits
Active Employees Cost based on the various
bargaining agreements and uniform salary
schedules Scheduled increases in employee
salary based upon longevity and, in some cases,
additional educational units earned.
Active Certificated Salaries 20,984,032 up
210,612
Salary schedule adjustment of 5 effective
03/01/2007
Reduction of 14.4 Teaching Positions

11
Salaries and Benefits continued.

Active Classified Salaries (non-classroom based
support salaries) 3,748,448 up 16,246
Salary schedule adjustment of 4 effective
07/01/2006
Management and Non-represented employees also
received a 4 retroactive compensation increase.

12
Premium Costs for Health Care

Our two health care providers increased premiums
for 2007/2008
Kaiser up 23.71
Monthly premium 771.30 (90/10 split
694.17/77.13)
Health Net up 13.39
Monthly premium 1,130.18 (90/10 split
1,017.17/113.01)
District will continue to cover the cost of 90
of employee vision, dental and life insurance
expense up to 175.86 per month
Active employee benefits cost 7,801,065 up
378,513

13
Retiree Costs 2007/2008

District provides health benefit coverage for
approximately 101 current retirees
For all employees, except SEIU, District covers
100 of retiree only medical premium
For SEIU classified employees, District covers
90 of retiree only medical premium
Kaiser rates are 384.68 per month
Health Net rates are 687.21 per month

14
Retiree Costs Early Retirement Incentive Plans

District makes an annual payment of 735,859 into
a retirement annuity (PARS plan-Final Payment
2008/2009)
District purchases retirement credits and gives
cash payments, based on current contract
provisions, for certain retirees
Retiree costs for 07/08 1,413,889 (14k per
retiree) up 103,155 from 06/07
Unfunded District liability estimated at just
over 13M.

15
Operational Costs

Supplies 662,394 up 3,628
Technology - 200k
School sites - 174k
Grounds - 131k
Services 2,311,867 up 91,193
Utilities - 1.3M
Property and Liability Insurance - 253k
Communications/phones - 170k

16
Equipment

Purchases of 5,000 or greater are classified as
capital expenditures and are accounted for
separately
Capital costs 7,939 down 84,069

17
Transfers Out/Transfers In

Transfers to other Funds or other Agencies are
recorded in these accounts
Special Education Transportation (SCOE)
602,075 expense
Transfers from categorical programs the
collection of indirect charges are recorded in
these accounts
Indirect costs 248,822 revenue
Transfers 371,383 (net out) down 1,002,735
06/07 transfer out includes 1,150,000 in
one-time mandated cost funds transferred to Fund
17

18
Contributions

Certain programs have historically been mandated
by State and Federal authorities but have never
been fully funded
These programs, and others, require a
contribution from the unrestricted General Fund
to remain viable
Special Education 3,880,447 up 305,072
K-3 Class Size Reduction 270,923 up 145,367
Home to School Transportation 248,227 up 12,880
Restricted Maintenance -0- down 362,525
(contribution for 07/08 will come from
Redevelopment Fund and Bond Fund)
Total Contributions 4,462,237 up 163,434

19
Budget Summary

We have estimated our beginning balance
2,831,025
We have calculated our revenues based on the
following assumptions
Revenue Limit 5,778 (4.53 COLA)
Attendance (based on 06/07) 6,581 ADA
Class Size Reduction income 1,071 class
Lottery income 118.00 per annual ADA
Revenue 40,571,604

20
Budget Summary

We have estimated our expenses based on the
following assumptions
Fewer students Reduced teaching staff 14.4 fte
Employee salary increases, per uniform salary
schedule
Known medical premium increases of between
13-24
No additional per student allocations for school
site supplies

21
Budget Summary Designated Allocations/New
Allocations

In the ending balance for 2006/2007, 346,186 has
been designated to address the following issues
200,000 - Technology improvements
73,141 District MAA/MediCal funds
40,947 Site Carryover Specific Projects
32,098 Adjustment to 06/07 RPCEA settlement
calculation.

22
Augmented Allocations

Staff has increased the allocation for athletic
programs grades 6-12 as follows
Middle School Sports 47,173 up 30,173
High School Sports 165,758 up 81,579.
These increased allocations should cover the cost
of all coaching salaries and benefits and address
the required equipment safety and maintenance at
the high school level. With the construction of
the new stadium scheduled for Fall 2007, Athletic
Booster revenues from home games will not be
available.

23
2007/2008 Expenses

Salaries and benefits 33,911,434
Supplies 662,394
Services/other 2,311,867
Capital 7,939
Transfers 371,383
Contributions 4,191,314
Totals 41,456,331

24
Reserve Requirement

The 3 required reserve is based on all general
fund programs, not just the unrestricted portion
of the general fund
Our total projected budget on which the reserve
is calculated is estimated to be 55,896,608
Our required reserve 1,676,899.

25
District Maintains Required Reserve for 2007/2008

Beginning Balance 2,831,025
Plus revenues 40,571,604
Minus expenses (41,456,331)
Ending Balance 1,946,298
Required Reserve 1,676,899
Reserve for Cash 5,000
Balance above reserve 264,399 up 259,646 from
Second Interim projections
Balance in Fund 17 can be counted as part of
District reserve.

26
Categorical Program Summary

Seven largest categorical programs operated by
the District
Special Education 10,697,752
Restricted Maintenance 1,578,914
School and Library 693,820
Transportation 636,169
Education Technology 591,909
Art, Music, PE (one-time) 572,152
Economic Impact 536,474
Total Restricted General Fund 18,630,090

27
Status of Categorical Programs

Most categorical programs are funded based on
district enrollment or average daily attendance
As our enrollment drops, so does our funding
Most categorical programs received the 4.53
COLA, dollars available are constant
Final funding for many categorical programs is
not known until late fall or winter we operate
programs under the assumption that funding will
be sufficient based on information received
It is not uncommon to have to eliminate staff or
reduce programs in the Spring due to shortfalls
in categorical funding
One-time funds can not be used to address
on-going program or staffing issues may only
allow District time for future planning.