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Presented by Samira EzadiShelley Pawsey

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Title: Presented by Samira EzadiShelley Pawsey

1
Presented by Samira Ezadi/Shelley Pawsey

2
Current Recruitment Advertising Restrictions

Effective 4 September 31 December 2009
Arrangements apply to
Continuing professional staff vacancies and
Fixed Term professional staff vacancies of
greater than 12 months
Faculty and Non-Faculty areas
Academic, professional less than 12 months and
casual/sessional staff vacancies are unaffected

3
Why revise the arrangements?

To position the university to create more
efficient business models for internal service
To create stronger alignment between faculties
and functional areas in the efficient and
effective delivery of services
To support career opportunities for Monash staff
To reduce the cost of recruitment advertising,
and to support central and faculty areas in
achieving 2010 budget targets

4
The Restrictions

External Advertising of affected roles is not
permitted in the first instance
The position must be advertised internally,
inclusive of HEW levels 8, 9 and 10A to 10D
In addition, ALL advertising for professional
roles will only be through online advertising,
not print
Authorisation of the Request to Advertise form
and funding certification must be given by the
relevant member of the Strategy and Resources
Committee AND endorsed (where required) by the
relevant functional head

5
Restrictions continued

The new SMART Request to Advertise form has been
designed to assist you with the endorsement
requirement
Please identify the Primary Function of the role
from the supplied list and ensure the relevant
Functional Head endorses the form prior to
submitting it to HR Operations
If a position is not filled by internal
advertising, approval for external advertising
may be sought through the Divisional Director, HR
from the Vice-Chancellors Group sub-committee
convened for this purpose.

6
Who Can Apply

Whilst the position is being advertised
internally
applications may only be received from existing
fixed-term staff (who are in positions which have
been the subject of prior external advertising)
or ongoing Monash staff
Casual, sessional and temporary staff are not
permitted to apply for these positions, unless
subsequently advertised externally
Specific text is inserted into the advertisement
of affected positions so that internal staff are
clear who can apply
These application restrictions are also outlined
in section 2.3 of http//www.adm.monash.edu.au/wo
rkplace-policy/employment/recruitment-appointment/
advertising/procedures.html

7
Guides for Decision making

8
Streamlined Recruitment Advertising

Friday 11am deadline for Request to Advertise
forms has been removed
Completed forms can be submitted throughout the
week
Advertisements unaffected by Redeployment and the
Advancing Indigenous Employment strategy will be
posted to internal/external job boards within 3
working days or less
Print advertising remains on a weekly cycle due
to predetermined deadlines

9
Other Changes

Introduction of a more user-friendly SMART
Request to Advertise form
No longer mandatory to advertise on ALL external
job boards. Please choose the most appropriate
job board for your needs from the following
choices
SEEK
MyCareer
CareerOne
UniJobs
Careers on Campus will shortly be added as a 5th
option

10
Further Changes/Improvements

Minimum advertising period is now 5 working days
Open and competitive. This definition extended
to include searches such as
a search for a specific role conducted by an
approved recruitment agent
a search for a specific role using a targeted
search plan approved by the Divisional Director
Human Resources
Assistant Manager, HR Advisory Services, to
commence 26 October for 1 year to oversee this
function and the transition to eRecruitment
amongst other things