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SSDTEMIS Updates

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Use 'Y' when credit equals what is on the course master record '*' Course does not earn ... Graduation Only Test (GP) Previously called Ohio Proficiency Only ... – PowerPoint PPT presentation

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Title: SSDTEMIS Updates

1
SSDT/EMIS Updates

May 2008

2
08 Year-end Updates

Student Course (GN) Records
High School Credit Earned (GN150)
New option P
Only use when partial credit applies
Use Y when credit equals what is on the course
master record
Course does not earn credit no longer
valid
Instead use Y and 0.00 in the High School
Credit element on the Course Master
When Y and not 0.00, error 467 is generated
by aggs

3
08 Year-end Updates

Partial Credit allowed (GN152)
Must be numeric
Only valid when Credit Earned field P
Overrides the credit value found on the Course
Master
All credit earned may be included on this element
If utilizing this option, Credit Earned value
must P
The default credit amount must still be on the
Course Master even if using this option
Both changes announced in October 31, 07
Newsflash
Completer flag was removed from record

4
08 Year-end Updates

EMSTCN/EMSSUB

5
08 Year-end Updates

EMIS Web Application

6
08 Year-end Updates

New Industry Assessment Test Record (GU)
reported
Current students taking the Industry Assessment
Test must be reported in period N
Included in year-end aggs
First reported in March Follow-Up for prior year
concentrators

7
08 Year-end Updates

EMIS Web Application

8
08 Year-end Updates

Graduation Only Test (GP)
Previously called Ohio Proficiency Only
Used to report a student met classroom
requirements in a district not matching the one
where they took the OGT
District administering the OGT for this student
reports the Graduation Only record
Test scores are reported for the student
SSID included in aggregation record

9
08 Year-end Updates

OTELA record (GF) changes
Removed element GF290
Composite scaled score achieved by student
Added element GF300
Composite performance level
Values
Not applicable
1-5 Performance level
I Invalidated score
Included in the year-end aggregations

10
08 Year-end Updates

EMSMGF

11
08 Year-end Updates

EMIS Web Application

12
08 Year-end Updates

Early Childhood Outcome (ECO)
First year-end reporting requiring this record
type
Included in year-end aggs
Reported in October also

13
08 Year-end Updates

Special Ed Element Change (GE)
Non-Compliance ID (GE130)
Added option 09
Should be used when the record for this student
was not reported in a prior reporting period
Incorrect data
Missing
December 6, 2007 Newsflash

14
08 Year-end Updates

Changes in special education reporting
Special Ed exit date is critical
Found on the GI student demographic record
Only students with a special ed exit date in the
current school year are processed by the aggs
Prior disability condition no longer used
Was found on the GI student demographic record
IEP records from prior years will not be included
in a current aggregation unless the student is
newly enrolled at the district

15
08 Year-end Updates

Autism students should be reported the same for
year-end as they were in February and October
Status Z
Not program code 212100

16
08 Year-end Updates

EMSRDET
If the Industry Assessment (GU) records are
selected for processing, only records with valid
SSIDs are included
Must enter GU as a selection or processing for
the March reporting cycle in order for the GU
records to be included and validated
GU would not normally be selected for reporting
in N
GU records not included when using option N
Fatal error 361 is issued, student not on demo

17
08 Year-end Updates

EMSVLD
Student ID is verified to exist on the student
demographics file (GI) or the CTE workforce
development follow-up (GV)
If not found error 361 is issued, student not on
demo

18
08 Year-end Updates

Enhanced CSV reports
District of residence added to
STUDENT_MISSING
MISSING_KRAL
MISSING_PS_ASQSE
PS_ECO_MISSING
Withdraw date
STUDENT_MISSING

19
08 Year-end Updates

Default for blank Spring Administration IRN
Previously default was
Default now will be building IRN from student
demographic record
Affects
Assessment/EMSTCN/Web application
OGT/EMSLDOGT/EMSTCN/Web application
Achievement/EMSLDACHV/EMSTCN/Web application
OTELA/EMSLDOTL/EMSTCN/Web application

20
08 Year-end Update

Definition of date for early aggregation
processing is changed
For attendance checking
No longer the last day of school
Calculated value
Last day of school 4 days
HQPD requirement checks now uses early flag
No changes in methodology for the dates used in
course or testing records
June 15th

21
08 Year-end Update

Aggregations were modified to check program codes
as they apply to the reporting period. Only the
program codes required for the current reporting
period will be included in the agg validation
process. This will limit the errors to only
relevant programs codes.

22
08 Year-end Updates

Date checks are all incremented by 1 year
Maximum number of allowed days increased for
community schools
Value was 250 days
Value now is 365

23
08 Year-end Updates

Missing reports
ODE will generate missing reports as was the case
for October
Some missing staff issues occurred due to
incorrect location of EMSLID.IDX
File is no longer recreated each reporting year
local IDs are permanent per district
Must have OECNEMISCOMMON point to location of
EMSLID.IDX for each district

24
08 Year-end Updates

Missing Staff Issues (cont)
OECNEMISCOMMON should not be pointed to
OECNEMISDTA
ITCs should not copy the EMSLID.IDX file to each
fiscal year
Updates from ODE for reporting period N
Options file
Valid test combinations
Program codes

25
08 Year-end Updates

New DTR domain
SUBMITTED_GE_RECS
Domain to allow ITCs to create reports showing
the Special Education (GE) records submitted to
ODE as included in the EMSAGG.SEQ file
Spring 08 testing related updates
EMSLDACHV, EMSLDOGT, EMSLDOTL
Test file from vendor is larger in size
New fields not used in EMIS
VENDOR_TEST_RESULTS

26
08 Year-end Updates