Corporate Program Fundamentals

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Driving Toward A Partnership
Car Rental Reporting Billing Overview
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Agenda

• Contract Overview
• Car Rental Calculator
• Reporting
• Invoicing
• Business Practices
• Contact Information
• Next Steps

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DOAS has implemented a new statewide car rental
contract
Contract Overview

• The contract includes two components
• Capitol Hill Motor Pool (CHMP)
• Located at the 204 Jesse Hill, Jr. Drive parking
  garage
• Instate Car Rental (ISCR)
• Additional contract details are listed as
  Automotive Capitol Hill Motor Pool Instate Car
  Rental on the Statewide contract website
• http//ssl.doas.state.ga/PRSapp/statewide/SWC-0707
  6520(PS208.8)_061807_095853.pdf

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A variety of vehicles is now available on the
statewide contract
Contract Overview
Compact
Midsize
Minivan
Full Size
12/ 15 Cargo and Passenger Van
Sports Utility Vehicle
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Additional Benefits to the Contract
Contract Overview

• Free pick up service for instate rental
• Fuel card with Capitol Hill rentals
• Road side assistance 2 hrs after notification
• Collision Coverage included
• No additional driver fees
• No underage fees
• Customizable agency portal available

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Contract Overview
A portal can be customized for your agency

• Benefits
• Facilitates agency business practices
• Facilitates sub-unit billing
• Agency travel guidelines included

The main portal for Georgia is located at
http//www.enterprise.com/stateofgeorgia
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And billing is easy and customizable
Contract Overview

• Direct monthly billing offered to agencies/
  universities and sub-units
• Credit Card payment
• Money orders and cashier checks are also accepted

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Agenda

• Contract Overview
• Car Rental Calculator
• Reporting
• Invoicing
• Business Practices
• Contact Information
• Next Steps

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By using the car rental comparison tool, a
potential renter may calculate most economical
rental option
Car Rental Calculator
The comparison tool can be accessed at
http//ssl.doas.state.ga.us/vehcostcomp/
One day trip using a mid size saves 11with an
additional 7 savings using a compact car
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Agenda
Agenda

• Contract Overview
• Car Rental Calculator
• Reporting
• Invoicing
• Business Practices
• Contact Information
• Next Steps

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Reporting Enterprise Car Rental Activity Report
Agencies will receive a monthly car rental
activity report containing the following
information

• Agency
• Enterprise Account Number
• City
• Address
• Enterprise Location Number
• Rental Agreement (RA) Number
• Open Date
• Close Date
• Days
• Miles Driven
• Total Daily Charge
• Miles
• Drop

• Fuel
• Approval Code
• Bill To Amount
• Cost to Reimburse
• Cost Savings
• Renters Name
• Last Name
• Car Class
• Make
• Model
• Taxes
• Fees

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Reporting Enterprise Car Rental Activity Report
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Agenda

• Contract Overview
• Car Rental Calculator
• Reporting
• Billing
• Monthly Statement
• Invoice
• Business Practices
• Contact Information
• Next Steps

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Fuel Purchase Reporting

• Agency Representative
• An employee in your agency has recently
  rented a car from the Capitol Hill Motor Pool and
  were provided with an Enterprise fuel card. Your
  are being notified because fuel purchase (s) were
  mad outside of our control parameters
• Employee Name Purchase Details Reason for
  Alert
• This purchase does not indicate a purchase has
  been made for other than legitimate business
  reasons, but should be reviewed to determine the
  validity of the transaction in light of the
  travel requirement to minimize your program cost
• Purchase alert will be generated if
• Fuel transaction exceeds 60
• Fill up exceeds 22 gallons
• Fuel type other than regular unleaded
• Two transactions in 24 hour period
• Purchase between 12AM and 5AM
• Also has a decline limit.

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Billing Monthly Statement
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Billing Invoicing
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Agenda

• Contract Overview
• Car Rental Calculator
• Reporting
• Invoicing
• Business Practices
• Contact Information
• Next Steps

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Business Practices
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Business Practices Continued
Business Practices Continued
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Agenda

• Contract Overview
• Car Rental Calculator
• Reporting
• Invoicing
• Business Practices
• Contact Information
• Next Steps

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Sign up today for payment options
Contact Information

• Go to http//ofm.doas.georgia.gov and select
  forms
• Download and fill out the Billing Request form
• Fax to Heather Pastrick at 800-961-8371 OR
• Email PDF file to Heather.pastrick_at_erac.com
• You will be contacted by Enterprise within two
  business days with your billing number

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Agenda

• Contract Overview
• Car Rental Calculator
• Reporting
• Invoicing
• Business Practices
• Contact Information
• Next Steps

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Next Steps

• Provide your feedback on the new CHMP and ISCR
  contract to http//www.howsmyservice.ga.gov/

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Driving Toward A Partnership
Driving Toward A Partnership