TPP SystmOne

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TPP SystmOne
Julie Cotton
2
Bassetlaw Area

• Population 110,000
• Range of Community Services
• Employs 350 staff in Provider Services
• Budget 10 million

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Current Information Systems

• Paper Recording
• SystmOne
• Patient Administration System (PAS)
• Excel

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SystmOne Modules

• GP
• Community
• Child Health
• Prisons
• Out of Hours

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Community Units Currently Live
Childrens Services

• Health Visitors
• School Nurses
• Looked After Children

Adult Services

• Podiatry
• Hospice
• Macmillan Nurses

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Appointments Management

• Variable Length Appointments
• Blocked and Embargoed Slots
• Splitting of Slots
• Recording of DNAs
• Viewing of staff diaries
• Partial Booking
• Notification of Scheduling Conflicts
• Colour Coded
• Different Views

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Caseload Management

• Automatic Visit Scheduling
• Referral Management
• Allocation of Caseloads
• Workforce Planning
• Manage Waiting Lists
• Management of caseloads at multiple locations.

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Care Plans

• Care Plan Templates
• Care Plan Designer
• Goals
• Visiting Frequency
• Action History
• Evaluation
• Attach assessments and medical drawings to care
  plans.

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Consultations

• 6000 characters of freetext
• Read coded diagnoses
• Problem Orientation
• Issuing of acute and repeat Scripts
• User definable views
• Patient Status Markers
• Medical Drawings.

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Templates

• Service defined templates
• Use of read codes
• Customised for specific needs
• Makes reporting easier.

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Pathology Links

• Receipt of pathology results electronically
• Bulk filing of results

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SystmOne Other Functionality

• Fully Integrated record, sharable across teams
  and other units
• Clinical Tools
• Recalls
• Drawings
• Scanning
• Reporting
• Integration with Lorenzo.

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Manual Systems

• Quality Reports
• Activity Monitoring
• Out of Area Contract Activity

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Report Example
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Report Example
Clinical reporting can be used to generate both
simple and complex reports. This allows several
different reports to be joined together and
percentages can be calculated.
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Report Example
This shows some of the information that SystmOne
can report on.
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Report Example (Podiatry Contacts)
Once the report has been generated in SystmOne,
it can then be analysed and Microsoft Access
reports can be produced to present the
information.
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Report Example (Health Visiting)
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Report Example
Information that is retrieved from SystmOne can
then be presented in Excel for various reports
such as patient contacts.
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Report Example
SystmOne can also report patient and service
cancellations and patient DNAs
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FIP

• System is not being maintained and is not
  providing adequate information for service needs.
• Reports are not being produced in a timely manner
• Incorrect / in-consistent entry of data can lead
  to incorrect activity figures
• Data can be difficult to interpret for specific
  information requests.

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Summary

• SystmOne reporting allows any user with the
  necessary access rights to build and monitor
  activity in any unit within their Trust.
• Clinical reporting can be used to monitor various
  different types of activity such as clinical
  contact figures, Read Code entries in
  registered patient records, patient demographics
  and so on.
• All activity that is recorded on SystmOne can be
  extracted to see which units are meeting targets,
  where the shortfalls are and trends can be
  analysed and areas for improvement identified.
• Information is extracted from SystmOne onto a
  spreadsheet and can be easily manipulated using
  Microsoft Access to generate reports on targets
  such as waiting list times, patient contacts and
  clinical activity.
• Most reports only take a few seconds to generate
  once they have been created and can be saved and
  re-run as necessary.