Canaseraga Central School District

1
Canaseraga Central School District

• Proposed Capital Improvement Project

2
Mission Statement

• The Canaseraga Central School District believes
  that the primary purpose of an effective school
  is teaching for learning. We believe that our
  responsibility is to provide all students with an
  opportunity to learn, achieve, and become
  responsible, productive members of society.

3
Facilities Planning Committee

• In an effort to make sure that the Canaseraga
  Central School Districts facilities continue to
  support the Districts Mission, the Board of
  Education charged the Facilities Committee with
  the following
• Assess current facilities (SED Building Condition
  Survey)
• Identify the scope and cost of recommended
  improvements (SED Five Year Plan)
• Make recommendation to the Board of Education

4
Facilities Planning Committee Members

• Kathie Berry
• Fran Hoffman
• Ami Hunt
• Neal Kellogg
• Steve Kenyon
• Dick Kinney
• Dave Ras
• Steve Sleight
• Dave Trickler
• James Anderson
• Marie Blum

5
Background Information

• The Canaseraga Central School District owns and
  maintains
• 95,100 square footage of building area
• 72,825 square footage of roof
• 15.7 acres of site including 3.4 acres of paved
  surfaces and athletic fields consisting of 5.6
  acres

6
Benchmark Capital Improvement Budgeting

• The Building Owners and Managers Association
  (BOMA) recommends budgeting between 1.5 3 of
  the replacement cost of a facility (23,750,000)
  per year for the preservation and maintenance of
  that facility
• This equals 356,250 - 712,500 per year for the
  Canaseraga CSD facilities

7
Background Information SED Capital Project
Regulations

• Purpose of Building Aid
• Capital Improvement vs. Repair
• Maximum Cost Allowance for Building Aid
• Building Aid Ratio (93.6 of eligible expenses
  reimbursed by State)
• Assumed amortization over expected useful life of
  improvement (15, 20 or 30 years)
• Proper authorization required
• Building aid is a reimbursement District must
  spend to get
• Excel Funding

8
Background Information SED Capital Project
Regulations

• Excel Funding is like a grant from the State
  intended to support and encourage local school
  districts to address Capital Projects in the
  following categories
• Health and Safety
• Accessibility
• Educational Technology
• Physical Capacity Expansion
• Energy Enhancement / Reduced Consumption
• Canaseraga CSDs Excel funding allocation is
  221,014
• Project must be properly authorized to utilize
  Excel Funding.

9
Proposed Capital Improvement Project

• The Facilities Committee reviewed the SED
  Building Condition Survey and Five year plan and
  developed a list of proposed capital improvements
• For the purpose of this presentation, these
  improvements have been organized into the
  following categories
• Infrastructure (Health and safety, accessibility,
  preservation and replacement of components and
  systems at the end of their useful life) Excel
  Eligible
• Instructional (Classroom improvements,
  instructional technology) - Excel Eligible
• Athletics
• Transportation

10
Reasons / Justification

• Infrastructure items
• Health and Safety
• Replacement of components and systems that are
  nearing the end of their useful life
• Accessibility to people with disabilities
  (Mandate)
• Energy Efficiency

11
(No Transcript)
12
(No Transcript)
13
Reasons / Justification

• Instructional items
• Alterations and improvements to better suit
  current instructional program and provide
  mandated accessibility to people with
  disabilities

14
(No Transcript)
15
Reasons / Justification

• Athletic items
• Improvements to specifically address drainage

16
(No Transcript)
17
Reasons / Justification

• Transportation items
• Replacement of existing bus garage which has the
  following problems
• Size of bays
• Location of bays in relation to school exit and
  entrance doors. Buses need to back up near
  occupied school building
• Overall condition of building
• Overall site size as compared to SED standards
• Demolition of portion of existing bus garage and
  renovation of remainder of building for storage
• It is SEDs preference that Bus Garages not be
  located on the same site as school buildings.
  Refer to SED Facilities Planning letter

18
(No Transcript)
19
(No Transcript)
20
(No Transcript)
21
(No Transcript)
22
(No Transcript)
23
Proposed Capital Improvement Project

• Infrastructure
• Proposed projects at the Canaseraga School
• Roof Replacement
• Asbestos Removal
• Replace domestic water storage tank
• Refurbish boiler 2
• Replace Auditorium/Gym air handling units
• Toilet room renovations (accessibility)
• Masonry tuck-pointing

24
Proposed Capital Improvement Project

• Infrastructure
• Proposed projects at the Canaseraga School
• Replace elementary classroom floor finishes,
  cabinets and repaint
• Replace elementary classroom doors and hardware
• Replace exterior doors, frames and hardware
  (Energy efficiency and accessibility)
• Replace interior gym doors
• Provide interior smoke doors

25
Proposed Capital Improvement Project

• Infrastructure
• Proposed projects at the Canaseraga School
• Replace interior hardware for accessibility
• Accessibility improvements at locker rooms
• Exterior caulking replacement (energy efficiency)
• Replace exhaust fans
• Provide Air Conditioning at Data / Server room
• Emergency Generator Life safety systems only

26
Proposed Capital Improvement Project

• Infrastructure
• Proposed projects at the Canaseraga School
• Replace telephone system
• Security CCTV system
• Security Access Control system
• Add PA and fire alarm to locker room
• Sidewalk replacement and improvements
• Gravel parking area

27
Proposed Capital Improvement Project

• Instructional
• Proposed projects at the Canaseraga School
• Science room upgrades for accessibility
• Home and Careers upgrades for accessibility
• Renovation of existing space for remedial
  programs
• Auditorium/Gym renovations
• Auditorium stage lighting
• Auditorium sound system
• Gym sound system

28
(No Transcript)
29
(No Transcript)
30
(No Transcript)
31
(No Transcript)
32
Proposed Capital Improvement Project

• Athletics
• Modest improvements to existing athletic fields
  including
• Removal of existing grass and topsoil
• Earthwork and grading to improve surface drainage
• Spread topsoil and seed

33
(No Transcript)
34
Proposed Capital Improvement Project

• Transportation
• Proposed New Bus Maintenance Garage (including
  property acquisition)

35
(No Transcript)
36
(No Transcript)
37
Proposed Capital Improvement Project

• Transportation
• Proposed work at existing bus garage
• Demolition of portion of existing building
• Remaining building will be renovated for general
  school storage and buildings and grounds
  equipment storage

38
(No Transcript)
39
(No Transcript)
40
(No Transcript)
41
(No Transcript)
42
Estimated Schedule

• 6/26/08 BOE meeting State Environmental Quality
  Review (SEQR) Resolution
• 6/26/08 BOE meeting Board Resolution to
  authorize amount, proposition language and date
  of public vote
• Fall 2008 Public Vote
• Fall 2008 Start design work after successful
  public vote
• Spring of 2009 Submit Construction Documents to
  SED
• SED review and approval takes 5 6 months after
  submission (based on current review time)
• Fall of 2009 Bidding and Award
• Spring 2010 Construction work start
• Summer 2010 Construction work in existing school
• Spring 2010 Start new bus garage construction
  and site development (will take approximately 1
  year)

43
Capital Improvement ProjectProjected Cost

• Proposition
• Infrastructure 2,893,400
• Instructional 947,700
• Athletics 417,600
• Transportation 2,441,300
• Inflation/Market Index 1,005,000
• Total Proposition 7,705,000

44
Long-term Financial PlanManagement of Debt
Service

• Key Factors
• New York State Excel Aid (221,014)
• Capital Reserve Fund
• Debt Service Fund
• Borrowing (Bond)
• State Building Aid Reimbursement (93.6)
• Term of Bond to be aligned with State Building
  Aid Reimbursement to minimize impact on local tax
  rate

45
Net Estimated Impact on Taxes

• Based on key factors including authorizing the
  use of 250,000 from Capital Reserve and
  approximately 928,100 over 30 years from Debt
  Service Fund
• The estimated impact on the Tax Rate would be 0

46
Summary

• Scope of the proposed improvements were
  recommended by the Facilities Committee based on
  their best analysis
• The Facilities Committee recommendation is sound
  and includes important and necessary projects
  only
• It makes financial sense to take advantage of the
  NYS Excel Aid and to use the Districts Capital
  Reserve and Debt Service Fund to minimize the
  impact on the local tax rate

47
Questions ?????