16th TCAT Annual Conference

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• Waltz Across Texas
• While
• Ordering Textbooks

• 16th TCAT Annual Conference
• December 10-12
• San Antonio, TX
• Karla Christman Brazosport ISD
• Kim Slough Abilene ISD

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Ordering Textbooks

• Terms to know and love and hold dear
• Annual Order
• Supplemental Order
• Population
• PEIMS
• Eligibility
• MLC

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Annual Order

• The Annual Order (Requisition) is the first
  requisition for the new school year and usually
  contains the bulk of the products requisitioned
  for the new school year.
• Annual orders are placed based on the highest
  population from the previous year or by rolling
  the enrollment forward to the next grade level.
• Must be submitted to TEA by April 1st each year.

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How do I know what to order that is new?

• The state has the basics to the adoption process
  online.
• The state has a proclamation schedule of
  materials to be adopted.
• Materials that are adopted by the state are
  online.
• Your district has policies that govern your local
  adoption and the process for selecting materials.

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Newly adopted Instructional Materials from the
state
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Supplemental Order

• Supplementals are created to supplement the
  annual order in case a product was missed or not
  enough ordered, or when changes occur in student
  populations such as new students are added and
  more products are needed.
• TEA will notify Districts when Supplemental
  Orders can be placed.

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Populations

• Population is another term for enrollment.
• EMAT shuts down each spring for TEA staff to
  purge the system of the old adoption materials
  and enter the new adoption materials. At this
  time, the consumables charged to your district
  are set back to zero and your populations for K-5
  are imported into EMAT.

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PEIMS

• The Public Education Information Management
  System (PEIMS) is a data collection system
  designed and overseen by the Texas Education
  Agency (TEA). It provides a standard statewide
  system that school districts use to report
  information to TEA. The goals of the system are
• (1) streamline the reporting process
• (2) reduce duplication of effort
• (3) produce a comprehensive database of
  school information

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PEIMS continued

• (4) respond more efficiently to state and
  federal reporting requirements
• (5) provide school districts with comparative
  statewide statistics
• The PEIMS edit is a process by which the data
  reported by the district is checked to ensure
  that the data standards established by TEA are
  met. For example, data are checked to ensure
  that there is no missing information, that only
  valid codes are used, and that the value given
  for one piece of information does not conflict
  with another piece of information.

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Eligibility

• Eligibility refers to the amount of materials you
  can order for your district based on your
  enrollment.
• Newly Adopted Instructional Material 108 for
  school year 2007-08.
• The current eligibility rules are 103 of your
  enrollment.
• For example, if you have 1000 1st graders, you
  can order 1030 textbooks for each subject.

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MLC

• MLC- Multiple List Code
• This is the code TEA uses to designate a subject
  and grade level
• For example 1004 is 1st grade reading,
  
• 2004 is 2nd grade reading, etc.
• A comprehensive MLC guide is included in the back
  of your packet

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Annual Order

• Populations for secondary can be figured one of 2
  ways according to Texas Administrative Code
  66.107
• Enrollments shall be reported based on the
  maximum number of students enrolled in the
  district or open-enrollment charter school during
  the previous school year and/or registered to
  attend the district during the next school year.

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Annual Order
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Supplemental Orders

• You can place as many supplemental orders as you
  need to. Brazosport ISD has placed 17
  supplemental orders this year and districts the
  size of HISD have placed more than 50.
• When placing supplemental orders, it is important
  to update population information.

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Populations

• You have the ability to change the population
  data at any time. It is recommended you change
  your population data as it changes in your
  district.
• Surplus is figured from your population

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Re-ordering from the State

• If you have lost textbooks and received monies
  from campuses, you can file a TEX-009 on EMAT.
• TEA will reduce your inventory by the quantities
  entered.
• You are then able to re-order the books from TEA
  to replace the lost books.

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Other Places to Order

• Publishers
• You will pay the full contract price
• You should receive all ancillary materials with
  the order
• Used Book Companies
• Usually you can save between 30-40 of the cost,
  if the books are available
• Make sure you order the Texas Edition if
  applicable

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Visually Impaired MaterialsEVI

• Visually Impaired Materials include Large-Type
  print and Braille
• These are ordered through the EMAT system

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Audiobooks for Students with Disabilities
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How do I get Teacher Editions?

• When you place your order for books, there is a
  blank on the right side of the screen labeled
  aides. This is where you put the number of TEs
  you want.

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What if I make a mistake ordering?

• First know that we all have made mistakes.
• Your order has about a 24 hour time frame to
  correct it.
• You can ALWAYS call TEA Instructional
  Materials [phone], and they will help
  you!

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Questions?Comments?
Karla Christman Brazosport ISD [phone]
kchristman_at_brazosportisd.net Kim Slough
Abilene ISD [phone] x2854
beverly.slough_at_abileneisd.org